THE POSITION: Save the Date: If selected to move forward, there will be an oral board interview panel on Thursday, March 8.
The Finance Manager announcement will remain open until 150 applications are received or until Monday, February 19 at 5:00 p.m., whichever occurs first.
The Community: The City of Carlsbad is ideally situated in north San Diego County where a great climate, beautiful beaches and lagoons, and abundant natural open space combine with world-class resorts, family attractions, well planned neighborhoods, excellent schools, and a charming village atmosphere to create the ideal California experience. Covering nearly 40 square miles, the City of Carlsbad is currently home to about 113,000 residents. Thanks to an award-winning growth management plan, the city's infrastructure and services keep pace with development and promote an excellent quality of life.
A full-service city, Carlsbad has its own police and fire services, a water district, parks and recreation, and library and cultural arts departments, in addition to standard administrative and public works functions. The operating budget for Fiscal Year 2017-18 is $257.5 million and new CIP appropriations for the year total $54 million. Known for its financial stability, the city maintains a Standard & Poor's AAA credit rating and has a General Fund reserve balance exceeding $78 million.
The Department: The Finance Department's mission is to ensure that the City of Carlsbad makes sound financial decisions by setting and implementing a strategic financial management plan. The department takes pride in accomplishing this mission by maintaining individual and departmental credibility; working as a team; and consistently striving to go above and beyond expectations.
The Position: Under general direction of the Finance Director, plans, organizes and directs the activities of divisions or functions within the Finance Department. Administers and coordinates the preparation and execution of services or functions within area of responsibility; serves as a member of the department's executive management team and performs related duties as required.
KEY RESPONSIBILITIES: • Organizes and directs a major division of the Finance Department consisting of approximately 15 staff members. • Responsible for the general billing, collections, purchasing, mail services, and revenue management for the city, with a focus on utility billing (water, sewer and trash), taxes (property, sales, transient occupancy (TOT)), business license and franchise), false alarms, and ambulance billing. • Oversees the city's general procurement activities (including credit cards). • Position acts as the Purchasing Officer for the city. • Coordinates assigned operational services and activities within the city and outside agencies and organizations. • Participates in intermediate and long-range financial planning strategies, city goals and objectives. • Analyzes, identifies and implements service delivery methods and procedures for improving operations, and internal controls. • Develops and implements new procedures to comply with changes in policy or new legislation. • Recommends, administers and monitors assigned budgets, year-end requirements and applicable municipal codes. • Ensures research and response to public and employee inquiries and complaints relative to city policies and procedures within areas of responsibility. • Advises Finance Director on budgetary, financial or other departmental matters. • Interprets, communicates and presents technical issues related to the department's functions. • Prepares, audits and supervises the distribution of monthly and year-end financial reports for use in the city's monthly Financial Status Report and year-end audit. • Ensures selection, training, motivation and general supervision of assigned finance staff. • Represents the Finance Department and/or city at various professional events. • Periodically presents reports and agenda items to the City Council. • Performs related duties and responsibilities as required.
QUALIFICATIONS: Knowledge of: • Principles and practices of administration, budgeting and analysis • Customer service principles and practices • Principles of supervision, training and performance management • Automated financial management and billing systems • Knowledge of purchasing or procurement preferred • Pertinent Federal, State and local laws, codes and regulations • Broad range of technical and non-technical knowledge of financial issues and specific areas of responsibility • Microsoft Office (Excel, Word, PowerPoint and Outlook) Ability to: • Learn and utilize automated financial information systems • Oversee multiple software applications including leading system upgrades, implementations, and researching application enhancements • Interpret and analyze financial information, goals and objectives, procedures, work standards and internal controls • Audit and analyze accounting systems and procedures to determine compliance with applicable laws, regulations and policies • Make formal and informal presentations • Research technical resource information and data • Communicate and assimilate information consistent with the essential job functions • Utilize independent reasoning to solve complex problems within broad policy guidelines and make sound decisions • Work irregular hours, if needed, to meet deadlines and achieve objectives • Supervise, mentor and develop staff in functional areas within the Finance Department
EXPERIENCE & EDUCATION: Any combination equivalent to the education and experience that could likely provide the required knowledge and abilities is qualifying. A typical background would include:
Bachelor's degree from an accredited college or university in accounting, finance, economics, public administration, business administration or a closely related course of study.
Three to five years of professional-level experience within a medium to large accounting, finance, or customer service related department.
Three to five years of supervisory experience supervising a minimum of five people.