Accountant I Department: Finance Classification: Exempt Position Summary: Position performs entry level accounting work maintaining general ledger accounts, reviewing accounting records and assisting higher level accounting staff with reports and monthly and yearly closings. Position also performs technical accounting duties in the Finance department. Supervision Exercised and Received: Position works under the direct supervision of the Accounting Manager/Controller.
Essential Job Functions:
General Accounting Functions
Assist Senior Accountants and provide department support on general ledger activities and support month end/year end close process. Generates financial reports as needed. Assists with preparation of work papers and schedules for audits and annual reports. Assists with Housing department budget preparation and review.
Administrative / Technical Duties
Assists Controller with Combined Annual Financial Report (CAFR) development. Conducts complex research and processes complex documents in specialty areas. Processes Finance department specific requisitions and invoices.
Adds, modifies, and deletes users in financial software (Oracle). Trains new users in ERP software basics. Maintains and keeps data current in financial software.
Cross-trains in other specialty areas; backs up other staff members as needed. Logs and manages tickets in ERP system. Works with external IT support to clear issues.
Reviews and approves requisitions submitted by other departments to generate Purchase Orders, and assists with Change Orders.
Perform backup Procurement duties in the absence of the Procurement Officer. Provides backup for the Finance window. Performs backup Accounts Payable and Payroll duties in the absence of respective staff.
Coordinates communications city-wide for purchasing (P-cards) cards.
Administers the Purchasing Card Program to include set up and training for new cardholders, updates and cancellations of cardholders, audits of P-cards, and updates and monthly statements and reports. Reviews, approves, audits Expense Reports for P-cards and travel reimbursements.
Audit and review biweekly payroll activity for accuracy. Works with Payroll Specialist to complete 941 return reconciliations for the audit.
Core Competencies Displays the following key competencies in the overall job performance to include knowledge, skills and abilities:
Knowledge of the principles and practices of municipal accounting.
Including applicable state fiscal policies and regulations.
Strong attention to detail skills, as well as strong finance mathematics skills.
Knowledge of relevant laws, legal codes, court procedures, and state fiscal policies.
Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures.
Ability to communicate concisely and effectively through a variety of methods, such as email, written reports, and verbally.
Ability to effectively interact and communicate with individuals and/or groups of people.
Ability to recognize complex problems and effectively work independently or with others to reach a viable solution.
Ability to communicate clearly and professionally with internal and external customers.
Ability to exercise good judgment in facilitating highly confidential matters.
Maintains a high level of organization and orderliness. Ability to motivate, develop, and direct people as they work, and identify the best people for a given task.
Ability to coordinate projects for maximum efficiency and monitor progress towards desired objectives.
Skill in using job-specific training principles to teach and instruct individuals and groups while being able to assess if training efforts are effective.
Other duties as assigned.
Minimum Requirements: Education: Bachelor’s degree in Finance, Accounting, Business, Public Administration, or a related field. Experience: One-two years of experience in general accounting or bookkeeping experience. Technical Knowledge: Must be proficient with Microsoft Word, Excel, Adobe, and Email. Licenses & Certifications: Must possess a valid Colorado Driver’s License or be able to obtain one within 30 days of start date. Desirable Qualifications:
Knowledge and experience with Oracle or other accounting software is a plus.
Knowledge of and ability to use the principles and practices of basic accounting functions, including the current GAAS (Generally Accepted Auditing Standards) and GAAP (Generally Accepted Accounting Principles) standards.
NOTE: This position requires a Criminal Background Check upon hire. Employment is contingent upon successful completion of a Criminal Background Check. NOTE: Any combination of experience and education that would likely provide the required abilities, knowledge and skills as determined by the City of Aspen may be substituted for the requirements above.
Position Type and Work Hours: Regular full time, 40-hour work week, Monday through Friday. Standard hours are 8:00 am to 5:00 pm. Hours may vary with workload. Evenings/Weekends: Occasionally will be required depending on department needs and special projects.
Indoors: Office environment. Outdoors/Off-Site: Meetings, trainings, and site visits at a variety of city facilities and areas.
Essential Physical Requirements:
Lifting & Carrying: Occasionally up to 25 lbs. such as files, boxes, training equipment, etc.
Physical: Reaching, standing, sitting for long periods of time, grasping, typing, talking, crouching, kneeling, seeing and hearing.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
This job description is designed to indicate the general nature and level of work. It is not designed to contain or be interpreted as a comprehensive list of all duties, responsibilities, and qualifications required of employees assigned to this job. Duties and responsibilities may change at any time with or without notice.