Under the direction of the Accounting Manager, perform complex, paraprofessional-level accounting duties including the preparation and maintenance of accounting records involving complex sets of accounts such as accounts receivable, accounts payable, payroll and budgets; analyze, audit, research, and reconcile records and reports to assure accuracy and completeness; interpret and apply procedures according to City code and or other laws and regulations
ESSENTIAL JOB FUNCTIONS:
Answer incoming telephone lines and provide in-person customer service at the front counter. Receipt monies and run daily report, balance and prepare daily bank deposit. Perform centralized accounts receivable functions, including sending past due accounts to collections and monitoring receivables; bill and process accounts receivable on a periodic basis or as required, including utilities, right-of-way permits and inspection fees; assure compliance with billing guidelines, ordinances and interlocal agreements. Process, maintain and distribute a variety of forms, records and documents, including Non-Sufficient Funds checks and invoices; prepare and follow up with legal notices as required. Prepare and maintain bookkeeping records on assigned accounts such as LID and other special assessment programs as assigned. Assist citizens and businesses with issues related to business registration and special permit requirements, application process and completion; explain the process, timelines and collect a variety of data as designated; process new/renewal business licenses. Sort invoices and purchasing paperwork received from City departments; compare and audit purchase orders with requisitions for completeness and accuracy; maintain accurate filing systems; match purchasing and invoice documents by confirming details; assure authorized signatures are obtained. Provide backup coverage to accounts payable function: complete check-run process review invoices and match to the purchase order for processing; match invoice total to report totals and resolve discrepancies as required; run reports and print checks; mail checks according to established procedures. Provide backup coverage to payroll function: prepare and process payroll; prepare monthly and quarterly reports as needed. Create and maintain project files; minor project progress to assure required steps, scheduled and documentation are completed; process a variety of forms and reports. Monitor, assign and verify account coding and related information, requisitions, invoices, claim forms, cash receipts and other related documents; assure the completeness and accuracy of information. Accumulate financial data from source documents and verify for accuracy within established accounting practices and procedures; classify and code entries and transactions in accordance with established procedures. Analyze financial data and research information as requested, including research of vendors for payment dates and invoice numbers; verify and compile data for inclusion in a variety of records and reports required by State and federal agencies and the City. Operate a variety of office equipment, including a personal computer, printer, typewriter, calculator, copier and FAX machine. Monitor and reconcile account balances; prepare necessary transfer documents to adjust appropriations/expenditures; prepare monthly journal entries. Input, revise or delete a variety of financial and statistical data into a computer; audit and verify accuracy of information; balance and resolve discrepancies as needed. Maintain the cash performance bond listing; maintain detailed records of payments and projects; maintain files for reimbursement of proceeds upon completion and end of projects. Perform technical accounting tasks involved in sub-ledger maintenance, reconciliation of assigned accounts and balances and involvement in the management of cash receipts and funds. Perform related duties as assigned.
Accounting principles, practices and procedures. Procedures, policies, rules and practices affecting the development, maintenance and control of budgeting and accounting systems for government. Data processing applications to accounting and auditing functions. Principles of training and providing work direction. Modern office practices, procedures and equipment. Oral and written communication skills. Interpersonal skills using tact, patience and courtesy. City organization, operations, policies and objectives.
Perform complex, paraprofessional-level accounting duties including the preparation and maintenance of accounting records involving complex sets of accounts such as accounts receivable and payable, payroll, financial statements and budgets. Analyze, audit, research, and reconcile records and reports to assure accuracy and completeness. Prepare clear and accurate financial records and reports. Analyze and reconcile accounting records. Record and input data and make arithmetical calculations with speed and accuracy. Reconcile, balance and audit assigned accounts. Perform technical accounting duties related to assigned fiscal programs and activities. Work independently with little direction. Analyze situations accurately and adopt an effective course of action. Establish and maintain harmonious working relationships with those contacted in the course of work; demonstrating tact, diplomacy and patience. Communicate effectively both orally and in writing. Meet schedules and time lines. Maintain records and prepare reports. Operate personal computer including spreadsheet, word processing and graphics software. Physical ability to perform the essential job functions. Demonstrated ability to positively and effectively interact with diverse individuals to accomplish a common goal.
EDUCATION AND EXPERIENCE:
Any combination equivalent to: graduation from high school supplemented by college-level course work in accounting, business or related field and three years increasingly responsible financial or accounting experience.
TO APPLY: Please complete a required City of Federal Way application form and attach resume and cover letter. Applications available at City Hall, 33325 8th Avenue South, Federal Way, online at www.cityoffederalway.com, or by calling 253-835-2530. Successful candidates for this position will be subject to a background check pursuant to RCW 43.43.815.
The City of Federal way is an equal opportunity employer committed to a diverse workplace. Applicants may request a copy of the City’s EEOP Utilization Report by contacting Human Resources at 253-835-2531. Any person requiring ADA accommodation should advise the City of the need. For telecommunications relay service for voice and text telephones call 7-1-1 or 1-800-833-6388/TTY or 1-800-833-6384/voice.
URL to Apply for Position: http://www.cityoffederalway.com/jobs/accounting-technician-iiaccounts-receivable