ESSENTIAL JOB FUNCTIONS: Performs professional, technical, and administrative work formulating policy, strategies, programs and partnerships for the acquisition and delivery of merchandise, materials, products and services essential for building, operating, or maintaining public operations and infrastructure.
Leads public-private partnership efforts through the advancement and issuance of requests for proposal and quotes. Interviews sales representatives and vendors to obtain bid quotations. Plans, develops, coordinates and oversees the preparation of bid specifications and publishing of bids. Reviews requisitions, bids, and quotation invitations for compliance with established purchasing policies and state laws. Facilitates formal and informal bid openings; pre-bid conferences, and bid protests, when necessary.
KNOWLEDGE, SKILLS & ABILITIES: Knowledge of the principles, practices and laws regarding governmental procurement of products, materials, and services; price trends and market conditions; strategic sourcing and forecasting; small, women and minority-owned business vendors and awards, and high-tech, construction, and grant funded initiatives. Knowledge of appropriate and acceptable management practices, procedures, and techniques.
Ability and skill in dealing professionally and effectively with representatives of business, industry, and other institutions to agree on terms of contracts, fulfillment of these terms, and timely delivery of goods and services at a reasonable price. Ability to understand and interpret contracts and bid documents, associated reports and make decisions in accordance with procurement laws, regulations and policies.
Ability to analyze sourcing requirements and prepare adequate specifications for purchase. Ability manage, monitor, and review contracts, bids, and purchase orders. Ability to interpret, explain and apply strategic sourcing principles and practices. Ability to write and review reports, correspondence, procedure manuals and training materials. Ability to perform math computations and operate a computer and varied software programs to include Word, Excel, and PowerPoint.
Ability to establish and maintain effective working relationships with fellow employees and the general public. Ability to communicate effectively both orally and in writing. Ability to understand and follow written and oral instructions, verify work tasks, recognize incorrect work or information, use independent judgment and recommend solutions for complex work problems.
MINIMUM EDUCATION & EXPERIENCE: Must have a Bachelor’s degree in Business Administration, Finance, Economics, or related field from an accredited college or university. Eight (8) years of increasingly responsible experience in purchasing a wide variety of merchandise, materials, products and services, preferably in a municipal setting, with four (4) years of supervisory experience. An equivalent combination of education and experience that is determined to be directly related to the foregoing specific requirements may be substituted.