Senior Accountant

Department/Agency of position: 
City of Palo Alto Administrative Services Division
Location of position: 
Palo Alto, CA
Wage/Salary: 
$77,750 - $116,646
Date Posted: 
Monday, July 28, 2014
Closing Date: 
Monday, August 25, 2014
Job Description: 

The Administrative Services Department is currently recruiting for a Senior Accountant to oversee the City's in-house payroll function. This supervisory position is key to achieving the Accounting Division mission of accurate, timely and reliable financial information for internal and external customers. Responsibilities will include: bi-weekly payroll processing for over 1,200 employees; preparation and/or review of journal entries; account reconciliations; coordination of monthly, quarterly and annual payroll reports; financial analysis and review of multiple Internal Service Funds; and special projects. This position is one of the most critical functions in the Administrative Services Department and requires a high degree of accuracy and compliance. The incumbent will supervise three staff level personnel and coordinate the many time-critical tasks within the payroll group. Payroll is a highly visible transactional department that requires hands on management, attention to detail, timely and accurate processing, and compliance with nine employee group memorandum of agreements/ compensation plans, as well as federal, state and local requirements. Providing exceptional customer service is also a critical element of the position. The ideal candidate for this opportunity will be a well-organized, proactive individual who has at least five years of experience in payroll and accounting, and at least three years supervisory experience. Essential duties may include, but are not limited to, the following: Supervise staff, including prioritization and assignment of work, conduct performance evaluations, ensure adequate staff training, and make hiring, termination and disciplinary recommendations. Oversee a high volume of processing; analyze and monitor all payroll functions. Provide expert-level consultative services, training, assistance, and instruction to internal staff on policies, procedures, and best practices. Provide training, assistance and instruction to City employees. Interpret and apply contract provisions of numerous bargaining unit agreements. Oversee a wide variety of transactional testing scenarios. Participate in annual independent and special financial audits. Design and/or review a variety of routine to complex reports. Prepare and/or assign the preparation of audit schedules to staff; coordinate schedules with external auditors; explain financial policies, procedures, and/or other relevant information to external auditors. Participate in developing, maintaining, and improving internal controls and system efficiencies. Reconciling differences and correcting any discrepancies within established accounting systems using critical analysis skills. Serve as a liaison with internal departments, especially People Strategy and Operations (HR) and the SAP support team, as well as external agencies, including Internal Revenue Service, CalPERS and California Employers’ Retiree Benefit Trust (CERBT). Desired qualifications for the position include: Bachelor’s Degree in Accounting; Five years of accounting experience; Five years of payroll processing experience; SAP experience. URL to apply for Position: www.cityofpaloalto.org.