Vice President of Administrative Services (2018)

Department/Agency of position: 
MiraCosta College
Location of position: 
Oceanside, CA
Date Posted: 
Tuesday, September 25, 2018
Closing Date: 
Thursday, October 25, 2018
Job Description: 

Special Instructions to Applicants:


Apply and submit all application materials through MiraCosta College's online application system at Once you're in the system, we strongly advise you to read the information on “How to Apply” and the FAQs (Frequently Asked Questions) before starting the application process.

Complete application packets submitted through the online system by Monday, October 22, 2018, will be included in the first screening. Additional applications will continue to be accepted until the position is filled.

In order to be considered for this position, the following must be submitted:

  1. The district administrator application which includes your complete employment history showing at least eight years of progressively responsible related experience. References will not be contacted unless you are under consideration as a finalist.
  2. A letter of application addressed to the members of the screening and interview committee addressing how you meet the leadership qualities, minimum qualifications, and desirable qualifications outlined in this job posting.
  3. A concise statement of leadership philosophy, including an experience where you have demonstrated your leadership philosophy. Attach this document to the “Other Document” link.
  4. A current CV or resume of professional experience, educational achievement, and community involvement.
  5. Transcripts from all higher education institutions. Unofficial transcripts or legible copies are acceptable but must indicate that your degree(s) has been conferred, if applicable.

All degrees and units used to satisfy the minimum qualifications must be from postsecondary institutions accredited by an accreditation agency recognized by either the U.S. Department of Education or the Council on Postsecondary Accreditation.

If your degree/coursework is from a college or university anywhere outside of the United States, you must submit a detailed evaluation from a professional evaluation agency. A partial list of agencies can be found at Transcripts or translations in English still require the evaluation to show the U.S. equivalence of your degree.

NOTE: Please do not submit additional materials, including letters of recommendation.

NOTE: When you “APPLY FOR THIS POSTING,” you will eventually be asked to answer the additional question listed below. Your answer will appear toward the bottom of the application form.

— MiraCosta College is an Equal Opportunity Employer with a commitment to diversity. We strive to be a model for equity and inclusion, effectively supporting students from diverse socioeconomic and cultural backgrounds who possess a range of abilities, academic preparation, and life experiences. Please describe what qualifications and/or experiences have prepared you to contribute to the fulfillment of the College's goals for equity and inclusion.

Applicants selected for interview will be contacted by phone. Those not selected for interview will be notified by e-mail. A limited number of applicants will be invited to the college for an initial interview. Initial interviews with the screening and interview committee are expected to be conducted in late November and will include a committee interview, as well as possible oral presentation and written exercise. The screening and interview committee will forward finalists' names to the Superintendent/President for further consideration and a final interview. Information regarding the individual recommended for hire is expected to be presented to the Board of Trustees for approval at their December 2018 meeting.

Interview candidates coming from out of state or over 100 miles away will be reimbursed for travel expenses up to $500 for both initial and final interviews.

Individuals with qualified disabilities who need accommodation with any aspect of the process should contact Human Resources at least five days prior to the first screening date.

All inquiries, nominations, and applications will be held in the strictest confidence.


The offer of employment to the person selected for this position is contingent upon successful completion of a pre-placement physical exam at district expense; submission of a current tuberculosis test clearance; proof of eligibility to work in the United States; fingerprint clearance; approval by the Board of Trustees; and a credit check.

Basic Function and Other Details:

MiraCosta Community College District in coastal, north San Diego County, California, invites applications for the position of Vice President of Administrative Services to begin in January 2019. The position is open until filled. The submission deadline for the first screening of applications is Monday, October 22, 2018.

The district will be separating the existing Vice President, Business and Administrative Services (VPBAS) position into two positions — Vice President, Administrative Services (VPAS) and Vice President, Human Resources (VPHR). The BAS division is being restructured to better focus on the college's efforts over the next decade. Human Resources will be removed from the division, and the division name will be changed to Administrative Services. The newly created Administrative Services division will oversee facilities, contracts, purchasing, and the $455 million Measure MM bond. This change will allow the VPAS to oversee additional program and project management duties. The Human Resources division will focus on functions critical to recruiting, hiring, and developing employees. The newly created VPHR position will allow for more focus on labor relations, compliance, Title IX, professional development, and diversity, equity, and inclusion (DEI) goals.

The district is now recruiting for the VPAS and VPHR positions simultaneously. The screening and interview committee for each position will select and interview candidates from their respective applicant pools. Each committee will forward a smaller group of finalists for a second-level interview with the Superintendent/President. Only the single most qualified candidate from this combined group of finalists will be hired, either for the VPAS position or the VPHR position. The incumbent VPBAS will then be placed in the remaining VP position.


The Vice President, Administrative Services (VPAS) is responsible for developing and executing administrative services strategy in support of the overall plan and strategic direction of the district, specifically in the areas of financial services, accounting, investments, payroll, budgeting, cashiering, contracting, purchasing, material management, capital construction and facilities/infrastructure planning and maintenance. The VPAS functions as a strategic administrative services advisor, and articulates administrative services needs to the executive management team and the Board of Trustees regarding key organizational and management issues, programs, policies and procedures, and provides guidance on managing complex matters.


MiraCosta College seeks a student-centered, dynamic leader who exemplifies:

Integrity – Well-developed ethics and core values congruent with actions; responsibility and candor in actions; good will and humor.

Intellect – Cognition, expertise, and curiosity to work at a high level of accomplishment, continually developing skills; administrative acumen, judiciousness, and efficiency.

Interpersonal Skills and Abilities – Effective interpersonal and written communication skills. Tact, diplomacy, and human understanding; flexibility to lead or to follow, to collaborate or to support, depending on the needs of the college; ability to build constructive and effective relationships; and to help the human resources division focus, prioritize, and coordinate its many diverse initiatives.

Commitment to Diversity – Encourage and promote diversity, equity, and inclusion.

Commitment to Innovation – Creative and strategic vision that considers current and future trends in education, technology, and workforce training.

Vision – A clear vision of the role of community colleges, along with the ability to inspire others to achieve that vision.

Representative Duties:



  1. Develops, implements, and manages the strategic direction required to achieve organizational success in support of the district's mission, strategic plans, goals, and objectives.
  2. Plans, develops, organizes, implements, directs, and evaluates the practices, initiatives and performance of the fiscal services, facilities, and purchasing and materials management departments that allows the district to meet its administrative services needs, close critical gaps in competencies, and create and drive organizational effectiveness.
  3. Develops, implements, and enforces administrative services-related policies and procedures.
  4. Measures long- and short-term effectiveness and growth of administrative services people and processes; implements necessary organizational change initiatives.
  5. Manages the use of existing, new, and emerging technologies to support the administrative services division.

Fiscal Services

  1. Oversees and directs the development and management of the college and the administrative services division budgets and other financial measures.
  2. Oversees and directs the cash management and investment of district funds.
  3. Oversees and directs the development and management of internal controls to ensure long-term district financial health and stability.

Capital Construction and Facilities Maintenance

  1. Analyzes and develops capital and maintenance program proposals.
  2. Oversees the coordination of building space layout and facility expansions.
  3. Directs, participates in, coordinates, and administers the district's capital and maintenance budgets.
  4. Plans and directs a broad range of operational, construction, and maintenance activities/programs to sustain the district's infrastructure and support the delivery of services to students, staff, and faculty.

Purchasing and Materials Management

  1. Oversees negotiations with vendors for the purchase of all materials, supplies, equipment, and services used by the district.
  2. Oversees and participates in the bidding and awarding of contracts.
  3. Oversees and directs the district's mail services, shipping and receiving, distribution and courier services, warehouse operations, central stores, records management, fixed asset management, surplus disposal program, and hazardous materials program.


  1. Operates in an ethical and sustainable manner; leads administrative services-related activities that promote and support transparency, sustainability, and ethical sound governance practices.
  2. aintains compliance and alignment of administrative services programs and policies with relevant laws and regulations.
  3. Leads activities including educating employees on the legality of administrative services-related programs, establishing metrics or other criteria to measure and track compliance, and ensuring organizational systems and processes facilitate the collection, analysis, and reporting of relevant data.


  1. Participates in governance of the college through service on district committees and promotes broad and inclusive input.
  2. Establishes positive relationships with community groups and organizations.
  3. Participates in appropriate professional and community organizations.
  4. Performs related duties as assigned, including representing the

Superintendent/ President.


  1. Leadership and Navigation
  2. Business Acumen
  3. Ethical Practice
  4. Cultural Awareness
  5. Relationship Management
  6. Communication
  7. Critical Evaluation
  8. Consultation

Type of Benefits:


MiraCosta College offers competitive compensation commensurate with the successful candidate's background and experience. To view the salary schedule for vice presidents at MiraCosta College, go to

The benefits package includes employer-paid medical, dental, and vision plans for employee and dependents; $100,000 employee life insurance; and other optional coverages. This position is also covered under the California Public Employees' Retirement System (CalPERS).

Minimum Qualifications:

To be eligible for this position, you must meet and provide evidence of the following MINIMUM QUALIFICATIONS:

  1. A bachelor's degree from an accredited college or university.
  2. Eight years of progressively responsible related experience.
  3. Sensitivity to and understanding of the cultural, developmental, socioeconomic, ethnic, disability, and academic diversity of community college students, faculty, and staff.

Desirable Qualifications:


  1. BA/BS degree preferably in finance, business administration, construction management, construction engineering, or a related field from an accredited college or university.
  2. MBA or MA/MS degree in finance or a related field from an accredited college or university.
  3. Community college business experience.

Licenses and Other Requirements: A valid California driver's license and the ability to maintain insurability under the district's vehicle insurance program.

Closing Date:

First Screening Date: Open until filled; deadline for first screening of applications is Monday, October 22, 2018.

Human Resources Contact Information: or 760.795.6854

About MiraCosta College

The MiraCosta Community College District is one of California's 114 public community colleges. The district includes the communities of Oceanside, Carlsbad, Encinitas, Cardiff, Olivenhain, Leucadia, Solana Beach, Rancho Santa Fe, Del Mar, Carmel Valley, and parts of Camp Pendleton.

MiraCosta offers undergraduate degrees, university-transfer courses, career-and-technical education, certificate programs, basic-skills education, and lifelong-learning opportunities, as well as a Bachelor of Science degree in Biomanufacturing.

The district operates two campus sites and two centers, and offers a robust online education program. The Oceanside Campus, serving approximately 10,500 students, is located on a panoramic 121-acre hilltop site with views of the ocean and mountains. The San Elijo Campus is located in Cardiff, 17 miles south of Oceanside, and attracts more than 3,000 students. The Community Learning Center in downtown Oceanside hosts about 2,500 students in the college's noncredit programs including English as a Second Language, the Adult High School Diploma Program, and other tuition-free, noncredit classes. The Technology Career Institute (TCI) in Carlsbad is part of the college’s Career Education Department. It offers our local community members the opportunity to enhance their lives and their careers with low-cost, hassle-free classes, workshops, and programs, as well as certificate programs to train skilled workers in industries such as high-tech manufacturing, maritime technology, and emerging technologies. The Small Business Development Center (SBDC) located at the TCI provides resources, workshops, and leadership programs for small businesses and serves all of North San Diego and Imperial Counties. The Veterans Business Outreach Center (VBOC), also located at the TCI, provides entrepreneurial development services such as business training, counseling, and mentoring, as well as referrals for eligible veterans and military spouses owning or considering starting a small business enterprise in Santa Barbara, Ventura, Los Angeles, Orange, Riverside, San Bernardino, San Diego and Imperial Counties.

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