This position calls for a highly accurate and detailed individual with expertise in payroll and general accounting, Northern Water is a growing organization that supports an established large-scale water project and two new projects nearing construction. Northern Water’s revenues come from a mix of taxes, rates and fees and our services are provided to businesses, farms and cities across an eight-county service area. This position will support payroll and accounts payable. Northern Water is proud of its reputation as a leading water delivery, conservation and management organization, not only in the western United States, but across the nation. We value our employees, and our compensation and benefits reflect a commitment to hiring and retaining the best. Apply to firstname.lastname@example.org
Duties and Responsibilities
Payroll • Pay employees by the production and issuance of checks and/or electronic transfers to bank accounts. • Prepare reports by compiling summaries of earnings, taxes, deductions, leave, disability, and nontaxable wages. • Regular preparation of relevant management reports, including weekly, monthly, quarterly and year-end reports (gross payroll, hours worked, vacation accrual, tax deductions, benefit deductions, etc.). • Determine payroll liabilities related to the calculation of employee federal and state income and social security taxes, and employer's social security, unemployment, and workers compensation payments. • Provide payroll training including time entry input and approval for new employees. • Work with Human Resources Department in processing payroll or payroll-related changes. • Verify and provide retirement data to the Define Benefit actuary for computation of benefits. • Process payments for employees as part of retirement process and/or termination process. • Prepare and submit quarterly payroll taxes, W-2 and 1099-R process and payroll reporting. • Balance the payroll general ledger accounts by resolving any payroll discrepancies.
Accounts Payable • Supports invoice coding, using workflow processing to obtain appropriate invoice approval, input of invoices into ERP system, check printing and ACH payments. • Provide training for staff on Accounts Payable related concepts as needed, particularly regarding appropriate account and activity coding, to ensure accurate and timely entry. • Prepare Accounts Payable reporting, including vendor aging, annual 1099-MISC forms, etc. • Ensure timely and accurate vendor payments. • Reconcile monthly P-Card statements and review charges to ensure compliance with P-card policy. • Set up new purchasing card accounts within the purchasing card banking software and train employees on the purchasing card policies and procedures. • Monitor P-card spending limits and vendor activity. • Provide technical assistance and support for Enterprise Resource Planning (ERP) system upgrades and implementations. • Other duties as assigned. Training Experience and Education Requirements
Training Experience Required
• Five (5) years of full-time professional payroll experience. (utilizing an ERP system is preferred).
• Associates Degree in Accounting or Business is required. Bachelor’s degree in Business or Accounting is preferred. Or an equivalent combination of experience, education, and training.