This is an exempt salaried position responsible for maintaining the City's accounting records, monitoring the operating budget, coordinating special projects. Duties require considerable knowledge of bookkeeping, general fund accounting, budgeting, and the ability to work with sensitive and confidential information. Work is performed independently under the general guidance and direction of the Finance Director.
ESSENTIAL DUTIES AND RESPONSIBILITIES: Each position in this classification may not include all the duties listed below, nor do the examples cover all duties that may be performed.
Under general supervision: • Maintains financial accounting system and ensures accurate uploads and postings from linked modules, property tax system and utility billing system. • Records monthly journal entries timely and accurately and maintains accuracy of general ledger reports. • Correctly applies various accounting theories according to GAAP, governmental accounting standards, and City fiscal policies and procedures. • Prepares cash flow projections and monthly budget reports. • Prepares journal entries and maintains accuracy of general ledger records. • Prepares monthly bank reconciliations. • Performs daily monitoring and monthly analysis of revenues. • Allocates interest earnings to designated funds; maintains and reconciles financial data to general ledger. • Ensures timely preparation of bond interest payments and recording of transactions. • Maintains monthly bond fund transactions report. • Researches and takes appropriate corrective actions regarding discrepancies in expenditure and revenue transactions. • Prepares all reports for specific grants, as applicable. • Attends and participates in training sessions, meetings and conferences, as directed. • Provides functional guidance to Accounts Payable, Purchasing and Utility Billing. • Assists and serves as back-up for Finance Director. • Performs other related duties, as assigned.
Bachelor's degree in business administration, accounting or related field from an accredited college or university; four (4) years of experience in performing related work in a governmental setting; any equivalent combination of education and experience is acceptable; possess a valid State of Georgia Driver's License (Class C) and a satisfactory Motor Vehicle Record (MVR); and satisfy a background check. . Knowledge, Skills, and Abilities
• Thorough knowledge of theory, practices, principles and terminology common to governmental accounting. • Knowledge of GAAP and GASB. • Knowledge of standard government fund accounting principles, practices, and procedures. • Knowledge of modern office technology and equipment. • Skill in utilizing various hardware and software computer applications such as Incode, Harris. • Skill in operating a calculator. • Ability to efficiently plan and organize work. • Ability to prepare and maintain accurate and organized statistical and narrative reports. • Ability to review accounting records for accuracy. • Ability to exercise judgment and interpret financial documents and reports. • Ability to read understand explains and apply rules regulations and policies and procedures. • Ability to apply theory, practices, principles and terminology common to governmental accounting. • Ability to analyze financial and accounting data and to draw logical conclusions. • Ability to interpret and prepare financial reports and statements. • Ability to maintain accurate and detailed accounting and financial records. • Ability to meet assigned schedules and timeline. • Ability to communicate clearly and effectively, both orally and in writing. • Ability to follow complex written and oral instructions. • Ability to establish and maintain effective working relationships with other co-workers, City employees, local government officials and the general public. • Ability to use a personal computer, including word processing, spreadsheet and other related software; networks; printer; calculator; phone; fax and copy machines. • Ability to work independently under general supervision. • Ability to obtain a Certification as a Finance Officer through the Georgia Municipal Association (Level I-II) within two years of employment in this position. • Ability to assist and provide customer service to internal and external customers using tact, patience and courtesy.
• Work is performed under the direct supervision of the Finance Director
Supervisory and Management Responsibility: • This position has no direct reports.
Guidelines: • Guidelines include City and departmental policies and procedures and applicable ordinances.
Complexity: • The work consists of a variety of highly administrative and technical duties.
Scope and Effect: • The purpose of this position is to effectively and efficiently maintain the City's accounting records, monitor the operating budget under the direction of the Finance Director.
Personal Contacts: • Primary contacts are with the Finance Director, department employees, other City Hall employees, and auditors. Secondary contacts include other department heads, consultants, and other external customers.
Purpose of Contacts: • Contacts are typically to give and exchange financial information, provide services, resolve problems, and to negotiate or settle matters at the director of the Finance Director.
Physical Demands: • The work is typically performed sitting at a desk in an office environment, with a moderate level of noise. The employee uses tools or equipment requiring dexterity, especially computer and calculator.