SUMMARY: Leads the buying and warehouse teams. Administers citywide procurement activities related to the purchase of capital equipment, goods, and services to support the City’s operations. Provides highly responsible professional managerial work in planning and directing all activities of the purchasing department.
ESSENTIAL FUNCTIONS: Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following:
• Guides the revision of policies, procedures and processes for areas of responsibility to maintain economy and efficiency of operations; ensures compliance with Federal, state, and City laws, directions and regulations. • Communicates with City departments to determine changing needs and challenges; coordinates departmental activities and providing assistance to departments in implementing and complying with policies and procedures. • Ensures resolution to problems adversely impacting the department’s ability to meet business goals and/or customer service objectives. • Communicates with City’s executive team, legal team, governing body and citizens to ensure accountability and transparency. • Selects, supervises, and provides performance feedback to staff. • Develops staff through leadership and management coaching, review of performance data, attending conferences, and training. Provide guidance and support for leadership and team building initiatives. • Directs and administers the City’s procurement, receiving/warehousing/inventory and contract management in accordance with Texas Statutes, City policies and ordinances, and current procurement objectives. • Oversees all aspects of large procurements involving competitive solicitations. • Oversees development of multi-department blanket orders. • Establishes and improves relationships with vendor community in providing goods and services to the City by hosting vendor information forums and other activities. • Provides discretionary review of all purchases to ensure compliance with state and local laws, proper signatures are obtained, proper quality is obtained, and all necessary audit documentation is attached. • Provides general oversight for replenishing warehouse stock in compliance with established procedures and verifies that correct products are supplied. • Provides procurement advice and assistance to City staff during evaluations, review by Boards, review and approval by Council, specification development, contract management, and problem resolution. • Prepares and administers departmental budget for Purchasing to assure appropriate levels of funding, staffing, and new projects are maintained. • Performs other duties as assigned.
Education, training and Experience Guidelines Bachelor’s degree from an accredited college or university in business, public administration or a related field. Six years of full-time increasingly responsible experience in government or related field. Two years of the required experience in a supervisory capacity. A master’s degree in a related field may substitute for two years of required experience.
Knowledge of: • Leadership techniques and principles. • State and local purchasing laws, practices and procedures. • Purchasing methods, purchasing sources, prices, market factors, product characteristics, and general and technical specifications. • Warehousing methods and procedures. • Inventory and stock control record keeping. • Contract language, terms, conditions, etc. • Safety practices and procedures. • Enterprise resource planning software and the relationship between financial business processes.
Skill in: • Ability to communicate effectively, both orally and in writing. • Ability to establish and maintain effective working relationships. • Applying good judgment to complex situations. • Reading and comprehending purchasing resource materials, purchasing laws and procedures, and memos. • Writing correspondence, reports, specifications, policies and procedures. • Performing complex mathematical functions and converting units of measure (i.e. gallons to tons); projects and analyzes expenditures/costs. • Interpreting policies and procedures and analyzing data. • Analyzing and interpreting complicated specifications and bids. • Ability to operate standard spreadsheets and word processing software.
LICENSES AND CERTIFICATION REQUIREMENTS
Valid Texas driver’s license or available alternate means of transportation.
Certified Public Procurement Officer or Certified Professional Public Buyer, or the ability obtain one of these certifications within three years.
PHYSICAL DEMANDS AND WORKING ENVIRONMENT Standing, sitting, walking, lifting, carrying, pushing, pulling, reaching, handling, fine dexterity, crouching, bending, vision, hearing, talking, use of foot controls.