Summary of Duties:
Manages City’s finances, budget, and banking. Supervises customer service, accounts payable, utility billing, tax collection, business licensing, cashiering, and accounting functions. Serves on the City’s Executive Management Team.
Essential Duties and Responsibilities:
- Supervises customer service, accounts payable, utility billing/collection, tax collection, business licensing, cashiering and accounting functions;
- Supervises staff, including training, overseeing work, participating in disciplinary decisions and actions, and establishing and evaluating appropriate performance standards in accordance with department goals and objectives;
- Serves as liaison to banks, on-line payment providers and procurement card vendor;
- Monitors bank balances, reviews and completes bank reconciliations, and records adjusting and correcting entries;
- Records electronic drafts, month end, year end and payroll journal entries;
- Maintains and projects cash flow requirements;
- Administers the City’s procurement and fleet card processes including card access and purchasing limits;
- Issues General Ordinance Summons to businesses not licensed with the City and represents the City in Court for those summons;
- Manages investments of idle funds to obtain maximum return and tracks pooled investments and interest earnings;
- Facilitates budget preparation and approval process and assists Directors with budget resolutions, adjustments, correcting entries and year-end encumbrances;
- Works with County and State to calculate property tax levies in accordance with State Laws and deadline;
- Administers accounting software security and staff training;
- Monitors accounts including general ledger, receivables sub-ledger, journal entries, travel expense audits and internal controls;
- Serves as liaison to outside audit firm to facilitate annual audits and the preparation of the Comprehensive Annual Financial Report;
- Prepares reports and analyses for City Administrator, Department Directors and City Council;
- Serves on the Executive Management Team to provide expertise and advice regarding finance and budget issues;
- Maintains cash vault; and • Assists with special projects and performs other similar duties as assigned.
- Supervisory Responsibilities
- Supervises Accounting Technician and Accounting Assistant/Customer Service Representative positions. Budgetary Responsibilities
- Facilitates City-wide budget preparation and approval process. Monitors ongoing budgets with directors and makes necessary adjustments throughout the year.
- Must possess a bachelor’s degree and at least five years of progressively responsible and directly related experience or equivalent combination of education and experience.
- Knowledge, Skills, Abilities and Competencies:
- Knowledge of governmental fund accounting, city ordinances, generally accepted accounting principles, and state statutes related to property tax, business licensing, spending tax dollars, contracts and government purchasing requirements;
- Knowledge of City revenue streams, budget policy, investment policy and travel policy;
- Knowledge of internal controls;
- Knowledge of pooled cash system and allocation methods;
- Knowledge of banking, on-line payment providers and credit card agreements;
- Knowledge of and skill in supervising others;
- Knowledge of and skilled in accounting and analytics;
- Ability to work with customers, staff, local business owners and outside auditors;
- Ability to facilitate meetings effectively and efficiently;
- Ability to interact effectively with individuals who may be confused, upset or irate;
- Ability to remain calm and level-headed during times of high pressure or stress;
- Ability to think analytically and apply sound judgment, solve problems, make effective decisions and act with integrity;
- Ability to comprehend, process, and apply both verbal and written skills appropriate to the job;
- Ability to maintain the confidentiality of information and professional boundaries;
- Ability to accurately organize and maintain paper documents and electronic files;
- Ability to perform high volume bank reconciliations under time pressure;
- Ability to forecast revenues and expenditures;
- Ability to use City resources effectively and efficiently.
Work Environment, Physical Demands, and Other Requirements • Work is performed in an office environment; • May be required to reach with hands and arms, sit; stand, talk and hear, and use hands to finger, handle, or feel; • May be required to lift/move up to 25 pounds (such as a box of paper).
Resume review will begin on December 13, 2019. The City’s aim is to have the selected candidate on board by March 2, 2020, in time for a three-week training period with the outgoing Finance Manager, who is retiring March 20, 2020.