This position is responsible for managing the Sales Tax Division within the Administrative Services Department.
Conducts city sales and use tax audits of businesses to assure compliance with city ordinances. Performs collection activities and manages licensing and education of businesses. Audit work includes: reviewing taxpayer records, determining exceptions from city ordinances, preparing draft and final audit findings, and general assessments. Compiles and presents findings, reports and statistical information to the Accounting Manager, Administrative Services Director, City Manager and/or elected City Treasurer as requested.
ESSENTIAL DUTIES: The following duties are illustrative only and are not intended to be all-inclusive:
Schedules and conducts audits of local and certain identified out-of-area taxpayers. Audits books, accounts, and records of private business firms to determine sales/use licenses and taxes and prepares summary reports of findings. Prepares correspondence regarding audit scheduling, documentation, payment agreements, and follow up.
Interprets applicable codes and ordinances, determines violations and noncompliance, recommends effective corrective measures, and participates in collecting delinquent accounts. Communicates audit results to taxpayer or taxpayer representatives both orally and in writing. Recommends changes to operating systems to ensure future compliance. Communicates audit procedures and results to hearing officer at informal meetings, hearings and in court. Prepares documentation for issuance of summons for violations and testifies in court if necessary.
Educates taxpayers concerning sales and use tax, audit and collection procedures, and tax return preparation. Conducts taxpayer assistance seminars and education efforts as needed. Responsible for developing educational taxpayer materials for the city website, brochures, newsletters, articles and materials for general distribution.
Surveys business locations to ensure businesses are licensed. Communicates information pertaining to business activity to appropriate departments involved in resolving licensing matters such as the Police Department and Community Development Department.
Processes and assists taxpayers with requests for refunds.
Performs varied office work related to the administration of tax and licensing laws and ordinances, license businesses per the City Code requirements, assists in reviewing and proposing changes to the tax code, and maintains working knowledge of business licensing trends, issues and processes.
Prepares sales tax, audits, and enforcement reports as needed. Evaluates audit practices and recommends changes as necessary to improve efficiency. Compiles and inputs data into electronic sales tax system.
Answers questions and provides information to the public; investigates complaints and recommends correction action as necessary.
Prepares and reviews general ledger entries in conjunction with monthly closing processes and reconciles general ledger accounts.
Develops analytical/departmental reports as required. Researches, analyses and explains financial variances and complex accounting transactions.
Prepares and presents formal operational reports and maintains files, records and accounts related to auditing work.
Attends regional meetings of sales tax managers. Maintains strong networking relationship with Colorado Municipal League for issues related to sales tax collection and functions.
Performs other duties as assigned.