POSITION SUMMARY: The Deputy Finance Director is responsible for assisting the Finance Director with the fiscal functions of the Town, while maximizing the efficiency of available resources, in accordance with generally accepted accounting and financial principles established by regulatory and advisory federal and state organizations. The Deputy Finance Director oversees all payments and disbursements on behalf of the Town, all departments and agencies thereof. Further, the Deputy Finance Director assists with the Town’s operating and capital budgets; the functions of accounting, grant management, payroll, revenue collections, disbursements, risk management, funds investment, performance audit, along with the associated financial and accounting software. Also, the Deputy Finance Director provides support to other department heads and maintains the Finance Director appraised of any matters related to the Finance Office and its daily operations. The Deputy Finance Director acts on behalf of the Finance Director in his/her absence.
I ESSENTIAL DUTIES AND RESPONSIBILITIES: The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the class, or it addresses business needs and changing practices:
- Assists the Finance Director with the planning, development, organization, implementation, direction, evaluation, and reporting of the Town’s fiscal function and performance to the Town Administrator.
- Assists with the development, presentation and administration of the consolidated municipal budget, to include, but not limited to, forecasting revenues, expenditures and cash flow requirements and capital budget.
- Acts as a liaison between the Town and its auditors to prepare the Town’s annual audited financial statements, the annual single audit, and year-end audit schedules.
- Manages the accounting procedures related to capital assets.
- Manages the general ledger by preparing, approving, and posting journalentries in accordance with generally accepted accounting principles.
- Reviews, authorizes and analyses revenue and expenditure transactions.
- Reviews purchasing requests made by various department and approves purchase orders.
- Responsible for recording all activity in special revenue funds including interfund activity.
- Manages the accounting and reporting of all project costs, capital projects and debt management.
- Reviews and approves all investment and checking account reconciliations on a monthly basis.
- Reviews and approves financial reports for various boards.
- Prepares the official statement for issuing bonds as well as the annual continuing disclosure.
- Assist the Finance Director and appropriate department head with the bid opening and awarding processes.
- Manages the administration of all grants awarded to the Town.
- Leads and directs staff and project teams organization-wide to successful outcomes using best practice in government financial management.
- Assists the Finance Director with the preparation of financial reports the Town Council, State agencies, or other agencies alike.
- Maintains and improves upon internal controls, financial policies and procedures.
- Collaborates across the organization to develop and administer the annual budget process including general government, public safety, public works, education, library, community services, planning, building/zoning, parks & beaches, sewer, refuse & recycling, and storm water management; works with the administration to develop the Capital Improvement Plan for the Town.
- Participates in the Town’s strategic planning and programs.
- Maintains a working knowledge of all federal and state laws and other regulations concerning municipal finance. Informs the Finance Director of such requirements and significant changes thereof.
- Assists with the maintenance of the GFOA Distinguished Budget Presentation Award.
- Assists with the maintenance of the Town’s financial transparency portal.
- Other related duties as assigned.
II NECESSARY KNOWLEDGE, SKILLS AND ABILITIES The following generally describes the knowledge and ability required to enter the position and/or be learned within a short period of time in order to successfully perform the assigned duties:
- Must have and maintain a thorough knowledge of governmental fund accounting theory, principles, standards, and practices, and in the application and use of related information technology.
- Must have a thorough knowledge of auditing theory and practices, internal controls and procedures, accounting and bookkeeping procedures, and related systems.
- Must develop and maintain a good working knowledge of the Town’s operations and of generally accepted practices related to governmental auditing, financial reporting, treasury management, debt administration, investment and money management, assessing practices, and governmental financial systems.
- Must possess extensive knowledge regarding the use of automated financial systems.
- Strong knowledge of Rhode Island law pertaining to municipal finance is preferred.
- Must possess the ability to apply knowledge of professional and other standards or requirements.
- Must be able to maintain the GFOA Distinguished Budget Presentation Award.
- Must be able to accurately perform, interpret, and report information pertaining to the financial status of the Town.
- Must be able to consistently demonstrate expertise of financial detail and concepts
- Must be able to maintain complex financial records, and prepare clear reports from such records.
- Must be able to convey, verbally and in writing, highly confidential,complex and/or public matters with other department heads and the Town’s administration, elected and appointed boards and committees, professionals external to the Town government and its staff.
- Must be able to maintain effective accounting operations and supervisory relationships.
- Must be able to build and maintain collaborative relationships among all departments in the Town, other Town’s stakeholders, as well as state and federal officials.
- Must be able to successfully implement and use best practices in government financial management.
- Must possess strong conceptual, analytical, budgetary, oral and writing skills.
- Must possess strong presentation skills.
- Must possess strong supervisory skills.
III MINIMUM REQUIREMENTS:
- Must possess at least ten (10) years of financial management experience in the public or private sectors.
- Bachelor’s degree form an accredited institution in accounting, finance, business administration or related field is required. Master’s degree from an accredited institution in accounting, finance, business, public administration or related field is preferred. Finalists will be required to provide official transcripts.
- CPA certification is preferred.
- Must possess a valid driver’s license.
- Must successfully complete a background check.
IV PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Environment: Work is performed primarily in a standard office environment with required travel to different sites; incumbents are required to work extended hours, including evening and weekends, on a frequent basis. Incumbents are also required to travel outside Town boundaries to attend meetings.
- Physical: Work is primarily of an intellectual nature; it requires the ability to communicate complex financial issues clearly and effectively; primary functions require sufficient physical ability and mobility to work in an office setting, to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry , push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; required travel to other locations using various modes of private and commercial transportation; and to frequently interact verbally and in writing to communicate and exchange information.
- Vision: See in the normal vision range with or without correction.
- Hearing: Hear in the normal audio range with or without correction.
V EQUIPMENT USED: Equipment used includes but is not limited to the following: Personal computer and peripheral devices, calculator, copy machine, digital camera, telephone, telephone headset, folder, postage machine, and fax machine.
FULL POSITION DESCRIPTIONS and APPLICATION DETAILS are available at http://hr.middletownri.com/job-postings
If you need assistance with the application process, please contact:
Maria Cecilia Dursi Human Resources Manager email@example.com
The Town of Middletown is an Equal Opportunity Employer