Financial Services Manager

Department/Agency of position: 
City of Davis Finance Department
Location of position: 
Davis, CA
Wage/Salary: 
$7,980.27 – $9,701.47 Monthly
Date Posted: 
Wednesday, November 1, 2017
Closing Date: 
Friday, November 17, 2017
Job Description: 

A City of Davis online application must be submitted to be considered for this position. Paper applications will not be accepted. To apply please visit www.cityofdavis.org/jobs

FINAL FILING DATE: 11/17/2017 OR UNTIL THE FIRST 100 APPLICATIONS WITH SUPPLEMENTAL QUESTIONS ARE RECEIVED

DEFINITION Under general direction, plan, organize, direct, coordinate and supervise the activities related to administration of assigned division within the finance department. May be assigned to the City's general financial services operations; performing professional accounting work, assisting with city budget preparation and auditing, and coordinating assigned activities with other divisions, outside agencies, and the general public; may be assigned to preparation and administration of the budget and capital improvement program of the City, coordinating budget activities with other divisions. Provides highly complex staff assistance to the Finance Administrator and Assistant City Manager.

DISTINGUISHING CHARACTERISTICS This is a single level general management position charged with the responsibility for program development, implementation, coordination and oversight of the day-to-day operations of multiple programs in the financial services operations. The position is expected to perform specialized and highly complex financial functions involving significant accountability and decision making. The incumbent is accountable for setting and accomplishing their assigned program's strategic plan, goals and objectives. The position assumes the responsibility of the Finance Administrator in his/her absence. When assigned to general financial services, position is responsible for auditing, accounting, revenue and accounts payable. When assigned to budget division, position is responsible for overseeing development of the City's budget and Capital Improvement Plan (CIP), providing analysis to aid executive management and the City Council in policy making, and performing centralized budget administration duties requiring exceptional familiarity with the municipal budget and CIP.

SUPERVISION RECEIVED AND EXERCISED Receives general direction from the Finance Administrator or other executive management staff. Exercises direct supervision over assigned professional, technical and clerical support staff.

Examples of Duties:

EXAMPLES OF ESSENTIAL FUNCTIONS – Essential functions may include, but are not limited to, the following: Coordinate the daily operations of assigned financial program activities.

Assist with planning and organizing the activities and staff of the City's financial services, including the City's long-range financial issues.

Maintain financial management systems and records of the City in accordance with generally accepted accounting principles.

Develop and implement goals, objectives, policies and priorities to enhance the City's Major Projects Financing Plan.

Participate in the identification, development and implementation of data processing operations to ensure compliance with internal controls, financial goals, policies and objectives.

Recommend the appointment of personnel; provide or coordinate staff training; conduct performance evaluations; implement discipline procedures as required; maintain discipline and high standards necessary for the efficient and professional operation of the department.

Direct, oversee and participate in the development of assigned financial program work plan; assign work activities, projects and programs; monitor workflow; review and evaluate work products, methods and procedures.

Respond to a variety of technical inquiries and complaints relating to the City's financial activities.

Participate in formulating financial policies and activities.

Develop and maintain a master fee schedule.

Coordinate the preparation of financial statements and reports; review and finalize account analysis performed by other staff.

Assist the Finance Administrator by participating in the preparation of the annual operating, capital and debt service budget.

Assume responsibility for accounting work relative to city grants; develop and implement relative policies and procedures for monitoring different programs.

Plan, conduct and coordinate special studies and projects as assigned.

Perform comprehensive management program analyses.

Confer with department officials, other public officials, business community, consultants and citizens in the accomplishment of program objectives, may provide staff assistance to City Council and Commissions.

Develop, implement, interpret, analyze and explain policies, procedures and programs.

Represent the department to outside agencies and organizations; participate in outside community and professional groups and committees; provide technical assistance as necessary.

Research and prepare technical and administrative reports; prepare written correspondence.

Build and maintain positive working relationships with co-workers, other city employees and the public using principles of good customer service.

When Assigned to General Financial Services: Plan, organize, supervise and participate in various aspects of the financial services responsibilities, including but not limited to, investments, payroll preparation, daily cashiering, utilities service billing and collections, business licenses, debt management, grant accounting, central records activities and accounts payable.

Assist with oversight of the City's investment plan and portfolio.

Participate in the budget preparation and administration process.

Verifies accuracy of records, evaluates financial systems and internal controls to ensure records are accurate and controls are adequate.

Oversees the preparation of annual financial statements including the Comprehensive Annual Financial Report, the Single Audit, the Transit Audit and the State Controller's reports.

Coordinates and oversees implementation of new Governmental Accounting Standards Board pronouncements as necessary.

Meet with and coordinate with outside auditors; collect appropriate documentation and serve as a resource person throughout the audit phase.

Assist with the management of Bond sales, annual debt payments and disclosure reporting.

Perform professional accounting work.

Perform related duties as assigned.

When Assigned to Budget Division: Plan, organize and direct activities related to the administration of the City's budget and capital improvement plan (CIP).

Review departmental operating budgets, CIPs and strategic plans for appropriateness, impact, cost effectiveness, and conformity to the city's priorities, policies, and strategic goals.

Provide consulting services to departments regarding a variety of issues, including budget and CIP preparation, strategic planning, work plans, benchmarking, fiscal administration, program analysis, and policy development.

Compile, present, and execute the City's budget including the review and analysis of expenditures, the monitoring of revenues, and the preparation of management reports and expenditure and revenue projections/forecasts.

Assist in strategic planning, department work plans, and overall performance measurement efforts of the City.

Maintain and update budget policies and procedures; recommend new budgeting policies and procedures as circumstances dictate.

Provides training to departments on current budget preparation procedures.

Develop and prepare the budget training manual for use by department heads and other City employees responsible for preparation and/or administration of departmental or divisional budgets.

Oversee and participate in the preparation and review of the City's multi-year financial forecast and development modeling.

Review departmental agenda items for appropriateness, impact, cost effectiveness and conformity to City's budget, priorities and strategic goals.

Analyze federal and state grant programs for budgetary and financial impacts.

Provide support to labor negotiators, including costing out specific confidential and sensitive labor relations proposals; may serve as a member of the city's negotiating team in meet and confer sessions.

Serve as staff liaison to the Finance and Budget Commission, special committees and advisory groups, as assigned.

Make presentations and respond to questions concerning previous proposed budget detail, trends and projections.

Ensure compliance with legislative, regulatory and judicial mandates, regulations and professional standards.

Perform related duties as assigned. Typical Qualifications:

MINIMUM QUALIFICATIONS Knowledge of:

Principles and methods of public finance administration, particularly in the areas of accounting, budgeting, auditing, debt service and investing.

Modern accounting principles, practices and methods including program budgeting and auditing, and their application to municipal operations.

Uses and applications of finance/accounting management software.

Principles and practices of leadership, motivation, team building and conflict resolution.

Modern office procedures and computer equipment.

Principles and practices of organizational analysis and management.

Principles and practices of supervision, training and personnel management.

Laws regulating the financial administration of government.

General principles and practices of data processing and its applicability to accounting and municipal operations.

Ordinances, resolutions and laws affecting municipal financial operations.

Principles and practices of public administration including financial, personnel and administrative practices.

Methods and techniques of effective technical report preparation and presentation.

Strategic work plan and program evaluation.

Principles and practices of customer service.

Ability to: On a continuous basis, analyze financial and technical reports; interpret and evaluate staff reports; know laws, regulations and codes; observe performance and evaluate staff; problem solve department related issues; remember various rules, policies and procedures; explain and interpret policy.

Ensure accuracy of and conformance to accepted and legal reporting standards.

Perform the most complex work of the department.

Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals.

Gain cooperation through discussion and persuasion.

Interpret and apply City and department policies, procedures, rules and regulations.

Prepare complex financial reports and analyses.

Identify, develop and implement new and improved financial, record keeping and auditing procedures for municipal operations.

Identify, assist in developing and implement new and improved data processing applications for financial programs.

Analyze, interpret and solve complex fiscal problems.

Prepare accurate financial and statistical reports.

Supervise, train and evaluate professional, technical and clerical personnel.

Communicate clearly and concisely, both orally or in writing.

Develop and administer program goals, objectives, and work plans. Conduct feasibility studies involving the analysis and review of fiscal, economic, and other trends in order to develop forecasts.

Establish and maintain effective working relationships with those contacted in the course of work.

Analyze a variety of administrative and organizational problems and make sound policy and procedural recommendations.

Coordinate various administrative staff functions effectively.

Write clear, organized reports and make effective oral and written presentations.

Plan, organize, and implement complex projects and assignments

Work independently.

Manage, supervise, train, and evaluate assigned personnel.

Plan, prepare and administer a budget cycle.

Identify, evaluate and install improvements in the city's overall budget process.

Operate modern office equipment including spreadsheets and financial software systems.

Experience and Training: Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: •Experience:

Four years of increasingly responsible experience in government finance, including two years of management responsibility. •Training:

Equivalent to a Bachelor's degree from an accredited college or university

with major course work in accounting, business administration, public administration or a closely related field.

License or Certificate

Possession of, or ability to obtain, a appropriate California driver's license.

Supplemental Information: PHYSICAL/SENSORY REQUIREMENTS On an intermittent basis, sit at a desk; twist to reach equipment surrounding desk; Occasionally stand, kneel, climb and bend in the field; perform simple and power grasping, pushing, pulling, and fine manipulation; write or use a keyboard to communicate and occasionally lift or carry weight of 25 pounds or less. Incumbents will travel to and participate in various meetings, programs and events throughout the city, which may involve exposure to traffic and weather conditions.

Requires effective audio-visual discrimination and perception needed for: Making observations, communicating with others, reading and writing, and operating assigned equipment and vehicles.