Job Title: Accounting Manager/Controller Department: Finance Classification: Exempt Position Summary: Responsible for the establishment, maintenance, and internal control of all accounting policies and procedures, internal and external financial reporting, annual financial audit and accounting software administration and training, general cashiering functions and treasury operations. Supervision Exercised and Received: Position works under the general direction of the Finance Director. Exercises direct supervision over accounting staff.
Essential Job Functions: Supervision • Supervises the timely and accurate recording of all financial transactions by the Finance Department. Selects and hires new employees. Provides department orientation, including training and guidance with work procedures and methods. Conducts performance evaluations, plans and assigns job duties, counsels employees and provides corrective action. Accounting and Financial Statements • Responsible for maintaining the integrity of financial records. Reviews current programs and systems to maintain the highest level of efficiency. Recommends and implements improvements. Reviews, develops and audits internal controls and fiscal procedures to assure the safety of all City assets. Coordinates and oversees the financial accounting functions such as Technical Accounting, Tax Collection and Audit, Payroll, Accounts Payable, Accounts Receivable, Utility Billing, and Cashiering and their integration into the general ledger. Responsible for preparing annual financial information, including the City’s Comprehensive Annual Financial Report (CAFR) in compliance with Generally Accepted Accounting Principles (GAAP), and applicable Governmental Accounting Standards Board (GASB) and Financial Accounting Standards Board (FASB) pronouncements, local, state, federal and professional guidelines and City policies. Coordinates the monthly preparation of financial reports for the City and three housing entities. Provides financial information as requested by the Director of Finance and Administrative Services, City Manager or City Council. Plans and coordinates the annual financial statement audits for the City and three housing entities. Reviews and proofs audit work papers and reconciles reports. Reviews and approves all Journal Entries. Implements new or revised procedures in order to comply with GAAP, IRS regulations, and City policies and programs. Performs banking and treasury management functions. Performs financial calculations and analyses. Automated Systems and Procedures • Maintains accounting structures in compliance with the City’s Financial Management System. Trains departmental personnel and all other users in the systems, policies and procedures for all accounting activities. Responsible for maintaining the accuracy and integrity of all financial data within the accounting system. Supervision • Executes leadership supervision responsibilities. Executes responsibilities through sound judgment, focusing on quality improvement, managing and resolving conflict, fostering a culture of accountability, clearly defining responsibilities and expectations, setting goals, providing motivation and performance feedback, recognizing contributions and encouraging training and development. Core Competencies Displays the following key competencies in the overall job performance to include knowledge, skills and abilities: • Knowledge of and ability to use the principles and practices of basic accounting functions, including the current GAAS (Generally Accepted Auditing Standards) and GAAP (Generally Accepted Accounting Principles) standards. • Knowledge of the principles and practices of municipal accounting. Including applicable state fiscal policies and regulations. • Strong attention to detail skills, as well as strong finance mathematics skills. • Knowledge of relevant laws, legal codes, court procedures, and state fiscal policies. • Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures. • Ability to communicate concisely and effectively through a variety of methods, such as email, written reports, and verbally. • Ability to effectively interact and communicate with individuals and/or groups of people. • Ability to recognize complex problems and effectively work independently or with others to reach a viable solution. • Ability to communicate clearly and professionally with internal and external customers. • Ability to exercise good judgment in facilitating highly confidential matters. • Maintains a high level of organization and orderliness. • Ability to motivate, develop, and direct people as they work, and identify the best people for a given task. • Ability to coordinate projects for maximum efficiency and monitor progress towards desired objectives. Other duties as assigned.
Minimum Requirements: Education: Bachelor’s degree in Accounting, Business, Finance, Public Administration, or related field. Experience: Five years of progressively responsible experience in professional financial management and analysis, municipal finance, and governmental accounting; must have a minimum of two years of supervisory experience. Technical Knowledge: Must be proficient with Microsoft Word, Excel, and Email. Must have experience with modern sophisticated integrated accounting software systems. Licenses & Certifications: Must possess a valid Colorado Driver’s License or be able to obtain one within 30 days of start date. Desirable Qualifications: • Master’s degree in Accounting, Business, Finance or Certification in Public Accounting preferred. NOTE: This position requires a Criminal Background Check upon hire. Employment is contingent upon successful completion of a Criminal Background Check. NOTE: Any combination of experience and education that would likely provide the required abilities, knowledge and skills as determined by the City of Aspen may be substituted for the requirements above.
Position Type and Work Hours: Regular full time termed position, 40-hour work week, Monday through Friday Evenings/Weekends: Occasionally will be required in addition to or instead of regular hours for meetings. Work Environment: • Indoors: Office environment. • Outdoors/Off-Site: Meetings, trainings, and site visits at a variety of city facilities and areas. Essential Physical Requirements: • Lifting & Carrying: Occasionally up to 25 lbs. such as files, boxes, paper reams, etc. • Physical: Reaching, standing, sitting, typing, talking, crouching, kneeling, seeing, driving, and hearing.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This job description is designed to indicate the general nature and level of work. It is not designed to contain or be interpreted as a comprehensive list of all duties, responsibilities, and qualifications required of employees assigned to this job. Duties and responsibilities may change at any time with or without notice.