Capital Projects Coordinator

Department/Agency of position: 
City of Chattanooga
Location of position: 
Chattanooga, TN
Wage/Salary: 
$38,348.00 – $46,351.50
Date Posted: 
Wednesday, December 6, 2017
Closing Date: 
Tuesday, December 19, 2017
Job Description: 

SUMMARY:  CLOSING DATE: 12/19/17 11:59 PM

The Capital Coordinator is responsible for monitoring and reporting on funded capital projects, and providing support to the Strategic Capital Planner on the Capital Improvement Plan (CIP) process. Duties include: developing and maintaining a database of city-funded capital projects; using database to report on project status and to track project delivery rates by department; assisting capital project managers in creating capital project implementation plans; identifying and communicating to supervisor potential project barriers; and providing administrative support to supervisor during the CIP process.

WORK LOCATION: City Hall, 101 East 11th Street WORK SCHEDULE: Mon – Fri, 8:00 a.m. – 4:30 p.m.

EXAMPLES OF DUTIES:

(The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.)

Assists in the capital improvement plan process through cross-departmental communications, meeting scheduling and preparation, and document and presentation development. Provides administrative support to supervisor during the CIP process, including scheduling meetings, creating instructional and training materials, and other documents as needed.

Develops, maintains, and monitors a database for all capital projects for the purposes of project monitoring and reporting. Works directly with department staff to ensure database is updated at regular intervals.

Provides reports to supervisor on project spending and completions rates, and identifies projects and/or departments needing additional support to promote timely project delivery.

Serves as the initial contact for departmental requests for capital planning support.

Creates reports on completed projects to be used in year-end summary of accomplishments. Collaborates with departments and agencies to ensure integrity of capital budgets and expenditures; assists with complex problems; and provides technical expertise.

Assists in review of local and national development trends; compiles research and best practices related to capital planning.

Assists in the preparation of the Capital Improvement Plan presentation to the Mayor and City Council.

Supports public engagement strategies for the capital planning process.

Participates in a variety of meetings; and communicates and collaborates with internal departments, some external consultants, vendors, external agencies, regulatory officials, the general public, and/or other interested parties to coordinate work activities, exchange information, and resolve problems.

Performs other duties as assigned.

MINIMUM QUALIFICATIONS:

Four (4) years of any combination of relevant education, training or experience sufficient to perform the essential duties of the job will be considered.

Examples of relevant education include a Bachelor's Degree in Project Management, Accounting, Finance, Business Administration, Public Administration, Urban Planning or related field. Examples of relevant experience include administrative, financial, budgetary or communications work in a local government setting.

LICENSING AND CERTIFICATIONS:

A valid Tennessee Driver's License

SUPPLEMENTAL INFORMATION:

Knowledge of data analysis methods and principles; budgeting principles and governmental accounting practices; capital budget development and reporting principles; statistical techniques and applications; research methods and techniques; and, policy and procedure development and implementation practices.

Skill in using a computer and related software applications; using Microsoft Excel and Google Sheets, including creation of charts and basic data visualizations from a spreadsheet or database; administrative and organizational; reading, comprehending, and reviewing financial information; identifying and communicating problems and possible solutions to supervisor; communication and interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to create a positive, collaborative.

PHYSICAL DEMANDS:

Positions in this class typically require: reaching, fingering, talking, hearing, seeing and repetitive motions.

WORK ENVIRONMENT:

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

The City of Chattanooga, Tennessee is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

All appointments are made at the beginning salary unless otherwise authorized.

All employees must maintain Tennessee residency from the date of hire.

17-00326 SJ