Accounts Payable Coordinator

Department/Agency of position: 
County of Cook - Office of the Comptroller
Location of position: 
Chicago, IL
Wage/Salary: 
$60,470 – $73,823 per Year
Date Posted: 
Wednesday, February 7, 2018
Closing Date: 
Thursday, February 22, 2018
Job Description: 

Under the general direction of the Director of Financial Control IV–AP or designee, coordinates the daily activities of the Accounts Payable (AP) Division of the Comptroller’s Office. Trains, supervises and organizes the work of AP Specialists and support staff engaged in a variety of highly responsible tasks related to the review, verification and processing of County wide vendor payments. Ensures the most efficient means by which to process vendor payments and maintain supporting documentation for these payments via automated system work flow process. Confers with management/personnel on County-wide policies and procedures relative to AP activities. Institutes and maintains processes designed to ensure the accuracy of items prepared for payment and posting to the financial system. Prepares AP reports and coordinates month end and year end activities related to the Department. Performs other duties as assigned.

*This position is Actively Recruited and at will.

Minimum Qualifications

· Graduation from an accredited college or university with a Bachelor’s Degree in Business, Accounting, or Finance is required. (Must provide original college/university transcript at time of interview)*

· Four (4) years of full-time work experience in financial management or accounts payable field is required.

· One (1) year of full-time supervisory experience in financial management or accounts payable field is required.

· Experience utilizing financial ERP systems is required.

· Experience utilizing Oracle EBS is preferred.

-OR-

· Graduation from an accredited college or university with a Master’s Degree in Business, Accounting, or Finance is required. (Must provide original college/university transcript at time of interview)*

· Two (2) years of full-time work experience in financial management or accounts payable field is required.

· Supervisory experience in financial management or accounts payable field is required.

· Experience utilizing financial ERP systems is required.

· Experience utilizing Oracle EBS is preferred.

*Degrees awarded outside of the United States with the exception of those awarded in one of the United States’ territories and Canada must be credentialed by an approved U.S. credential evaluation service belonging to the National Association of Credential Evaluation Services (NACES) or the Association of International Credential Evaluators (AICE). Original credentialing documents must be presented at time of interview.

Knowledge, Skills, Abilities and Other Characteristics

Strong knowledge of business/financial operations relative to providing supervision to others in a variety of complex tasks involving AP for a large and diverse governmental organization. Advanced knowledge of Microsoft Office Suite. Thorough knowledge of auditing, budgeting and procurement principals and ability to effectively apply such knowledge to specific AP duties and assignments. Excellent verbal and written skills to communicate with department heads, staff and external vendors. Ability to generate, analyze and understand financial reports related to encumbrances, expenditures and AP. Ability to assist in developing new procedures and guidelines useful to the AP process. Ability to identify potential problems and offer suggestions as to their solution. Ability to provide training and supervision to others, coordinate team activities and evaluate unit productivity with an eye to improving overall delivery of services. Ability to follow instructions and work effectively in collaboration with others. Ability to perform well under pressure and work independently and under multiple weekly, monthly and annual deadlines while coordinating several tasks. Ability to demonstrate sound judgment and discretion in the execution of duties, and maintain confidentiality regarding the business concerns of others.

The duties listed are not set forth for purposes of limiting the assignment of work. They are not to be construed as a complete list of the many duties normally to be performed under a job title or those to be performed temporarily outside an employee's normal line of work.

Benefits Package

· Medical, Dental, and Vision Coverage

· Basic Term Life Insurance

· Pension Plan and Deferred Compensation Program

· Employee Assistance Program

· Paid Holidays, Vacation, and Sick Time

· You May Qualify for the Public Service Loan Forgiveness Program (PSLF)

For further information on our excellent benefits package, please click on the following link: http://www.cookcountyrisk.com/

*Must be legally authorized to work in the United States without sponsorship.

*This position requires successful completion of post-offer tests, which may include a background check, drug screen and medical examination.

COOK COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER