Works to ensure an accurate, timely, efficient and transparent process for the entire grant life cycle, from proposal to close. Serves as point of contact for grants management and acts as subject matter expert on grant compliance and interpretation of Uniform Guidance and all applicable regulations, policies and procedures. Performs various accounting services including reviewing journal entries, reconciling various balance sheet accounts and maintaining the City's financial systems using advanced accounting principles, techniques and theory. Work is performed independently and requires considerable professional judgment in carrying out objectives and is under general supervision.
Essential Functions Serves as the principal business process owner of the grant management system within the City's ERP system. This includes being the subject matter expert for the grant process, systems, and related accounting. Serves as the primary point of contact in coordinating with City departments to ensure all grant reporting and accounting requirements are met. Serves as the centralized grant manager to coordinate the approvals for grant applications by the grant review committee in accordance with the grant policy and provide citywide training on the grant process as needed. Provides assistance to departments to identify grant funding and prepares grant applications, including Federal Emergency Management Agency (FEMA) public assistance associated with disaster declarations and hazard mitigation. Coordinates with the department to track City and federal grant revenues and expenditures and ensure posting accuracy of grant-related accounting entries. Assists departments with their reconciliations and comparisons of City transactions to granting agency records. Creates year-end entries for grants receivable and prepare audit schedules for the Comprehensive Annual Financial Report. Prepares the City's annual Schedule of Expenditures of Federal Awards and Data Collection Form. Answers questions regarding grants from all sources.
Review and make recommendations on grant and accounting procedures. Review and recommend financial controls for new grants/programs. Makes recommendations for corrections or budget transfers when needed. Maintains data files or coordinate with the department to maintain data files. Works closely with program and finance staff and senior leaders to assist them in managing their grants, ensures organizational effectiveness and compliance, helps set relevant policies and provides technical assistance as needed.
Responsible for Grants Fiscal Management; Information Tracking, Analysis, and Reporting; Administrative; and Internal/External Policy and Project Administration. Works mainly involves problem solving and mediating highly conflicting, unexpected, and unusual problems involving multiple groups, and interpreting complex federal and state grant agreements. (50%)
Develops, monitors, and reviews complex financial calculations and reports. Performs month-end reconciliations and financial analysis to understand results and identify potential misstatements. Uses and interprets generally accepted accounting principles (GAAP) issued by the Governmental Accounting Standards Board (GASB) to form accounting conclusions when creating financial statements and departmental reports, while ensuring accurate financial reporting throughout the city. Participates in the implementation of department and inter-departmental systems, programs, or processes. Provides recommendations to promote financial and grant compliance. Participates in sensitive, technical, and special projects. Participates in internal and external reporting and audit requirements. Researches, analyzes, and implements federal, state, local rules, and regulations. Establishes, modifies, and implements accounting procedures. Reviews technical documentation for the implementation of projects. Attends meetings for discussions of project progress. Assists in the city's annual audit. (50%)