Job Board

DEFINITION AND SCOPE OF RESPONSIBILITIES:

The position of Senior Financial Specialist is responsible for administrating time keeping system(s), contract preparation and management, overseeing District purchasing, verifying financial data from, and assisting with long term financial planning. This position will also assist in developing and maintaining the successful passage of alternate funding mechanisms.

WORK WEEK AND HOURS:

The defined “work week” begins on Monday and ends on Sunday. This position regularly operates five days per week: (Monday – Friday), eight hours per day with a half-hour unpaid lunch. Hours worked in excess of 40 hours per week are paid at the overtime rate of 1.5 times (X) the regular hourly wage. Determination and changes to the work schedule are at the sole discretion of South King Fire.

SUPERVISION RECEIVED:

This position reports directly to the Finance Supervisor.

ESSENTIAL FUNCTIONS:

Funding Analyst

• Assures compliance with state and local regulations for funding mechanisms.
• Assists in the successful passage of approved funding mechanisms.
• Assists in data verification from King County.
• Assists in forecasting future revenues.
• Assists in cash flow analysis.
• Assists in financial planning, such as capital improvements plans.
• Primary contact to community on questions about funding mechanisms.
• Continuous monitoring of King County records for accurate reporting and collection rates; and
• Investigates any discrepancies found in the data.

Telestaff Administrator

• Tracks and monitors the time keeping system (Telestaff) on a daily basis.
• Makes adjustments to time sheets in compliance with District policies and procedures.
• Assists in system setup including, but not limited to, work codes, rules, work schedules, scheduled tasks, and any other setup required.
• Investigates any issues that arise and report them to the Finance Supervisor.
• Assists in annual vacation pick and shift alignment processes.
• Provides training to District employees; and
• Administers login policies and authority according to best practices.

Procurement Officer

• Assures compliance with state and local regulations for purchasing goods and services.
• Coordinates formal bid processes.
• Coordinates the development of annual goals and objectives, development and monitoring of purchasing budget, and maintenance of purchasing records.
• Recommends and drafts modifications of purchasing policy by the Finance Supervisor.
• Maintains and reports statistics for purchasing activities

Contract Manager

• Negotiates and manages various contracts as requested by the Finance Supervisor or the Administration division.
• Develops contracts and interlocal agreements.
• Assures compliance with state and local regulations.
• Assures compliance with industry best practices.
• Assures contracts are current; and
• Ensures adequate tracking on contract requirements
• Carries out other duties as assigned

KNOWLEDGE, SKILLS AND ABILITIES:

Knowledge of:

• District policies and procedures relative to the position.
• District accounting/payroll system(s);
• District time keeping system(s);
• General Accepted Accounting Practices (GAAP) in Governmental Accounting.
• Budgeting, Accounting and Reporting System (BARS) as prescribed by the WA State Auditor.
• Contract management.
• Grant management.
• Fire District funding; and
• Data analytics

Skills and Abilities:

• Organization and time management skills
• Excellent oral/written communication and strong grammatical composition skills
• Strong attention to detail
• Proficiency in Microsoft Office Suite
• Self-starter who needs minimal supervision and can work independently
• Highly motivated with a desire and ability to learn new technologies
• Maintain confidentiality of proprietary District information
• Work well independently and in a team environment
• Establish and maintain positive and effective working relationships with others

TOOLS AND EQUIPMENT USED:

Personal computers including word processing and spreadsheet software, printers, calculators, telephone, related communications equipment, copier, fax machine, etc.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Employee is frequently required to walk, stand, sit, talk, and hear. Occasionally requires lifting or moving equipment up to 25lbs, with or without assistance. Requires ability to utilize the telephone and manual dexterity to operate a personal computer and other standard office equipment. Frequently required to use hands to finger, handle, feel or operate objects, tools, or controls; and reach with hands and arms.

WORK ENVIRONMENT:

Work is performed primarily indoors. The work environment and noise level is typical of those encountered in a small administrative office setting.