Under the leadership of the Manager, Grants Administration and Fiscal management, this position is responsible for the following:
Assist in the planning, developing, and preparation of Metrolinks annual rehabilitation, capital and new capital budget. Create and maintain detailed records for all re-collectable projects to ensure that all Month to Date and Year to Date expenditures are accurately recorded to the appropriate project. Manage the administrative process for re-collectable projects that represent third party contracts for various right of way and capital projects, including maintenance of contracts, prepayments and amendments, and all spending, billing and reconciliations. For re-collectables, produce timely monthly, quarterly, and annual analysis and comprehensive reporting on re-collectable projects; track and monitor deposits on hand ensuring that all projects have sufficient capital on hand to fund the project; audit vendor invoices, oversee collection procedures which include preparing and mailing invoices, determining penalties and delinquencies as necessary and maintain life of project reconciliations to ensure timely settlement, reimbursement and closeout. Allocate funds to proper budget and account classifications consistent with established rules and procedures. Post, adjust and reconcile internal accounts and balances to support accounting records. Prepare routine correspondence, including collection correspondences to customers, businesses, or the public. Assist in the maintenance of the accounts receivable systems and the rehab, capital and new capital budget of the agency, work with Project Management Office (PMO) to provide accurate project spending information. Assist in determining allowance for bad debts based on established policies and procedures. Respond to inquiries in person, in writing or by phone, providing explanation of established procedures and work unit policies. Maintain project control log for re-collectables, rehab, capital, and new capital projects. Assign project numbers to re-collectable, rehab, capital and new capital projects using a consistent numbering system that allows Oracle to group and classify project types. Timely prepare close-out form for projects and update Oracle accordingly. Participate in various meetings and presents requested and independently gathered data to assist management in making administrative and operational decisions. Prepare a variety of reports, records, correspondences and other documents. Perform other related duties as assigned.
Bachelors degree in Business Administration, Accounting, Finance or a related field; Minimum four years work experience in accounting, finance and/or budget; Minimum four years work experience performing complex financial analysis of operational and capital expenditures; Prior work experience using financial information system; Oracle preferred; Demonstrated knowledge of accounting principles and procedures related to budgeting and forecasting, and financial modeling; Proficient in interpreting financial results with above average problem solving skills to make appropriate recommendations for problem resolution; Ability to create and document capital budget forecast;. Ability to prioritize and simultaneously work on multiple complex tasks; Ability to identify, monitor and track complex funding strategies and patterns; Ability to resolve discrepancies and analyze trends; Must be willing and able to communicate and reinforce the Office of Finance mission statement; Must comprehend the public service environment, SCRRA mission, objectives and business model; Demonstrated success working collaboratively and interacting positively as a team member in an accounting environment; Proficient in Microsoft Office with advanced skill set in Excel; Demonstrate strong and effective communication skills both verbally and in writing; Demonstrate strong and effective organizational and time management skills; Must be able to stand, walk, sit and use fingers for grasping various documents, equipment, etc. Must to able to lift up to 10 lbs; Must be able to see, hear and adjust focus as necessary to perform in the position; Must be able to withstand normal office environment with exposure to some noise, dust and temperature changes; Valid Class C Drivers License with a satisfactory driving record of no more than three moving violations and no DUIs within the last three years. Please submit completed resume to firstname.lastname@example.org.