Finance Manager/Treasurer

Finance Manager/Treasurer
Town of Mansfield Finance Department
 Mansfield, Connecticut
Job Description

General Summary

This position performs highly complex professional and administrative work for the Finance Department that supports six agencies including the Town of Mansfield and two Boards of Education. Supports Finance Director and acts in the Finance Director’s absence as directed. Duties include planning, organizing and directing accounting, payroll and treasury activities; ensuring that all regulations and procedures are followed; and maintaining appropriate records and files. This position supervises finance personnel and works collaboratively with the Budget Manager, Town Assessor and Town Collector. This position interfaces with the key stakeholders at the various agencies and the respective boards of education. Position reports to the Director of Finance.

Essential Job Functions/Typical Tasks

  • Coordinates, assigns and oversees workload for accounting and disbursements division staff; selects, trains, motivates, evaluates and disciplines staff as required; approves timesheets and paid time off.
  • Assists the Finance Director with policy development, internal control development, revenue and expenditure projections, and oversight of expenditures. Supports Town, Mansfield Board of Education, Region 19 and Health District governing boards and committees as assigned by the Finance Director.
  • Coordinates the annual financial audit, including the preparation of schedules, documentation and questionnaires for the auditors for all six agencies; coordinates the preparation of the Comprehensive Annual Financial Report.
  • Coordinates and prepares Quarterly Financial Statements which include balance sheets, changes in fund balance, current year actual data and current year estimates and other supplemental schedules as needed.
  • Coordinates and processes month-end and annual fiscal year audits; rolls adopted budget into the General Ledger and balances; prepares routine and year-end adjusting journal entries and budget adjustments.
  • Calculates monthly health insurance contributions and monitors self-insurance fund.
  • Oversees reconciliation of all cash and investment accounts.
  • Calculates daily cash balances and authorizes investment transfers; signs and authorizes manual checks.
  • Maintains the online banking program and all wire transfer and ACH transfer details; maintains at accounting records and completes quarterly financial reports and payment requests.
  • Reviews and approves all payroll tax reporting for all entities and calculates taxable wage adjustments for payroll.
  • Oversees all Workers’ Compensation audits.
  • Provides backup administration of the purchasing card system
  • Documents and monitors compliance with established internal controls.
  • Assists with the development and oversight of compliance with expenditure, revenue and town and school district asset internal controls.
  • Prepares and submits a variety of complex financial reports; assists in the preparation of grant applications and financial reporting. Assist with the preparation of all financial reporting to State and Federal agencies.
  • Coordinates authorized debt issuance according to policy as required.
  • Manages fixed asset accounting.
  • Assists with the preparation of annual operating budgets for all agencies; assists as needed with the preparation budgets for various funds such as capital fund, health insurance fund and management services fund; drafts budget policy positions; attends Town Council, Board of Education, and other budget sessions and provides financial and technical assistance as requested; analyzes impact of budget and tax rate and service levels and recommends strategies to mitigate impact.
  • Performs other related tasks and duties as required.

Knowledge, Skills and Abilities:

  • Comprehensive knowledge of municipal and educational accounting principles and procedures.
  • Thorough knowledge of GAAP, FASB and GASB fund accounting and encumbrance accounting, as well as, various other State and Federal Laws regarding finance.
  • Ability to evaluate complex financial systems and efficiently formulate and install accounting methods, procedures, forms and records; ability to prepare informative financial reports.
  • Ability to plan, organize, direct and evaluate the work of subordinate employees through continuous performance appraising; rewarding and disciplining.
  • Ability to communicate complex ideas, both orally and in writing.
  • Ability to establish and maintain effective working relationships with Town officials, other governmental officials, respective school boards and associates.

Education & Experience

  • Graduation from an accredited college or university with major course work in accounting or related field and extensive (7+ years) progressively responsible experience in public finance administration. MAC or CPA designation preferred. Consideration may be given to equivalent experience and training.