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Principal Financial Management Analyst
Ramsey County
 St. Paul, Minnesota
Job Description
  • Promote a diverse, culturally competent, and respectful workplace.
  • Review annual budget requests prepared by departments by analyzing documentation with respect to applicable financial factors (such as previous funding levels, inflation, departmental cost and revenue projections, departmental analysis of the financial impact of planned program changes, and other relevant financial conditions) in order to develop recommendations on the appropriateness of departmental requests.
  • Prepare and review all budget recommendations and related documents, along with all required supporting documentation, for supervisory review and subsequent submission to the county manager and county board; attend budget hearings to provide information and respond to questions concerning budget requests.
  • Provide consultation and monitor departmental budget administration activities by reviewing, analyzing, and approving budget transactions such as expenditures, transfers, budget adjustments; reviewing and approving write-off of accounts that are deemed uncollectible and other departmental financial transactions; advise departments on a range of issues including risk management, contract management, procurement, vendor relationships, and personnel rules.
  • Review, analyze, and approve various transactions such as contingent transfers, contracts, purchase of service agreements, and new program requests prepared by departments to ensure compliance with legal guidelines and established fiscal procedures before submission to county board or county board committees; occasionally provides information at county board or committee meetings as needed.
  • Work with department contacts who draft Requests for Board Action (RBA) to ensure the department has provided adequately in its budget for the service/program described in the RBA or is requesting appropriate authority to increase funding, and additional full-time equivalents, if relevant, to make the service/program possible.
  • Review and approve Personnel Authorization Request (PAR) forms, Professional Service agreements, work with department contacts and payroll staff to ensure the budgeted complement is loaded into the HR payroll system for the new calendar year and that departments are staying within the parameters of their budgeted complement and personnel services appropriations.
  • Prepare and submit Ramsey County budget information to the Office of the Minnesota State Auditor.
  • Prepare documents for the state auditors and work directly with them; respond to their requests and questions by providing documentation and information.
  • Prepare reports, schedules, and tables relating to departmental financial activities in order to document financial conditions and to comply with external reporting requirements; prepare financial statements that become a part of county-wide Annual Financial Report ; plan and prepare the county-wide Indirect Cost Allocation Plan in compliance with federal guidelines in order to recover indirect costs from state and federal governments.
  • Prepare the biennial Capital Improvement Program (CIP) budget and budget books.
  • Review and approve journal entries into Aspen; provide consultation to departments related to journal entries including descriptions, supporting documentation, and review and/or enter budget changes into the Hyperion system; prepare budget adjustments, journal entries, and budget documents as necessary for departments that don't have accountants.
  • Review and approve contracts related to assigned departments for purchase of services or goods as well as revenue and grant agreements.
    Review and analyze county expenditures and revenues to determine what should be reported; consult with County Attorney's staff as needed.
  • May be responsible for serving on internal and external boards or committees directly related to department assignment; represent the department at meetings with outside agencies or other county departments.
  • Assist in the development, writing and maintaining of procedure manuals for accounting, budgeting, and capital improvements that are in conformance with laws, county board resolutions, and policies.
  • Provide training, direction, and oversight to others.
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