Job Board

POSITION DESCRIPTION

Under general direction of the Finance Director, the Finance & Accounting Manager assists in implementing the policies of the Director; assists in day-to-day oversight of operations within the Finance Department; acts for and represents the Director as assigned in specified areas; assists the various Departments of the City in conducting detailed financial and policy analysis, and monitoring of City budgets; and performs related work as required.

ESSENTIAL DUTIES

Supervises personnel assigned to the various positions within the Finance Department.

Serves a key role in the monitoring of the budgets against actual; and collaborates with the budget manager in long range budget forecasting when necessary.

Oversees the preparation of the City’s Annual Financial Statements and Schedules.

Prepares and presents financial analysis for use in managerial decision-making.

Works closely with management in the preparation of depreciation schedules and other specialized analysis (i.e. Debt Service and Cash & Investments, Sale of Bonds, Local Improvement Districts).

Administers the City’s banking/cash management, payroll, accounts payable, cash receipting, accounts receivable, utility billing & collection system and grants accounting & reimbursements.

Manages the city’s account code structure in accordance with the state’s Budget, Accounting and Reporting System Manual (BARs).

Oversees the reconciliation of the bank statements to the City’s general ledger.

Designs, documents and promulgates appropriate procedures to implement City policies.

Conducts audits and supervises audits of City financial records and funds.

Coordinates and assists auditors with investigation and verification of data and records.

Attends meetings as a delegate of the Finance Director, makes recommendations on departmental policy development and administration;

Attends operational leadership meetings on behalf of the finance department;

Trains other departments in the use of financial and budgetary systems and internal control systems over financial and accounting areas.

Acts as Department Head in the absence of the Finance Director;

Trains and assists department staff in the use of the financial and payroll systems;

Perform related duties as assigned.

May serve as member of management labor negotiation team, develops economic proposals;

SUPERVISION

This position works under the direction of the Finance Director or designee and supervises assigned staff within the department. The position may serve as project lead on interdepartmental efforts.

EDUCATION, EXPERIENCE & OTHER REQUIREMENTS

Knowledge of:

• Generally accepted accounting principles as applicable to a municipal entity:
• BARS Category I and II (cash basis) accounting systems as prescribed by the State Auditor’s Office
• Municipal financial management
• Modern business practices
• Principles of accounting and auditing as promulgated by the American Institute of Certified Public Accountants (AICPA), the Financial Accounting Standards Board (FASB), and the Governmental Accounting Standards Board (GASB);
• Utilization of financial software including accounting systems (the City currently uses Springbrook, ADP Payroll and Microsoft Office Suite (Excel, Access, PowerPoint, Word and Outlook).
• Principles and practices of municipal finance administration, including budget preparation and financial reporting.
• Principles of internal controls and segregation of duties.

Ability to:

• Communicate clearly both verbally and in writing; explain complex financial information to leadership, City Councilmembers and the general public (including citizens, ratepayers and taxpayers); occasionally present reports in a public meeting; prepare special reports utilizing MS Word, MS Excel and MS PowerPoint or other City software.
• Promote and maintain effective working relationships both within the Department and with staff members of other departments; adapt to the evolving requirements of a growing organization; Maintain a helpful, cooperative attitude in a variety of situations.
• Manage, direct, and coordinate the work of assigned staff.
• Evaluate, coach, and mentor assigned staff.
• Facilitate positive work environment and effectively resolve workplace conflict.
• Work effectively and efficiently both independently and in teams; Able to analyze data and trends, create financial projections, and communicate conclusions.
• Perform a wide variety of accounting tasks through the City’s automated business systems, extract and properly interpret financial reports from the City’s automated business systems.
• Work confidentially with discretion and act responsibly with confidential matters
• Meet inflexible deadlines
• Interpret, apply and explain applicable laws, codes, rules, regulations, policies and procedures.

Skill in:

• Use of independent judgment, effective decision-making and effective problem-solving.
• Performing analysis and making recommendations for the development, implementation and maintenance of financial management and accounting systems.
• Methods and techniques involved in the preparation and execution of a large, complex multi-program budget.
• Maintain cooperative and effective working relationships with co-workers, other managers and supervisors, division support staff, other agency (county, state and federal) personnel and the public.
• Advanced level proficiency in managing budget and financial data, ensuring accuracy and completeness of records.
• High attention to detail, ensuring accuracy in all aspects of work.
• Advanced level proficiency in the use of financial and payroll software
• Strong written and verbal communication skills, with the ability to compose correspondence, reports, and financial data and prepare written materials independently or from oral instructions.
• Excellent written and oral communication skills.

EDUCATION AND EXPERIENCE

Required:

A bachelor’s degree in finance, Business Administration, Accounting, or related field or four years of increasingly responsible relevant work experience including two years of supervisory responsibility which shall have been in the supervision of a major financial function or division, or in the management of financial audits of local government entities.

Desired:

Possession of a master’s degree in accounting, Finance, Business or Public Administration which may be substituted for up to two years of the required experience, CPA, experience with Springbrook accounting software or similar municipal accounting software, and/or work experience with municipalities or public utilities.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

• Office setting and environment.
• Constant Interruptions.
• Hearing and speaking in English to exchange information.
• Seeing to read a variety of materials.
• Dexterity of hands and fingers to operate a computer keyboard or other office equipment.
• Bending at the waist, kneeling or crouching to file materials.
• Reaching overhead, above the shoulders or horizontally to file materials.
• Lifting, carrying, pushing or pulling moderately heavy objects up to 25 pounds.
• Climbing step stools to store or retrieve records.
• Sit or stand for extended periods of time.