Administrative Associate

Administrative Associate
City of Portland Parks, Recreation & Facilities Department
 Portland, Maine
Job Description

Parks, Recreation & Facilities Department –
Public Assembly Facilities Division

– Full-Time, 37.5 hours/week -

Primary responsibilities involve financial administrative duties in the Parks, Recreation & Facilities Department that include working independently in a highly organized environment that requires considerable accuracy and attention to detail. Working knowledge of payroll processes, accounting principles, methods, procedures and applicable experience with spreadsheets and accounting software is required. This position will assist with the completion of weekly payroll for union, nonunion and per diem employees. This position will also assist with billing and tracking revenues and expenditures related to parks, recreation and facilities management and will also assist with budget preparation. Must possess prior experience in payroll processing, maintenance of files, records and budget information and must have excellent customer service experience. Google Suite and computer experience and knowledge of accounting software is required. Prior administrative experience in a municipality is desired. Must possess a valid Class C driver's license and have and maintain a good driving record. Offers of employment are contingent upon the completion of a satisfactory criminal background check.

CEBA Union – Grade 12 – Pay range starting at $20.71/hour.

Accepting applications until position is filled.

City Benefits -

Permanent, full-time employees receive a generous benefits package which includes 13 ½ paid holidays; employee health insurance; sick and vacation leave; optional life, dental, vision and income protection insurances; choice of retirement plans; and tuition reduction program with the University of Southern Maine.

The City of Portland is strongly committed to diversity in its workforce.

Women and Minorities are encouraged to apply.

We are an Affirmative Action/Equal Employment Opportunity employer.

For questions contact Human Resources by email at or 207-874-8624.

City Job Opportunities Website:

***COVID-19 Vaccine Mandate*** As a condition of employment, you must demonstrate proof of being fully vaccinated for COVID-19 prior to start of employment. If you cannot get vaccinated due to a medical condition or a sincerely held religious belief, you may request an exemption as a reasonable accommodation. Failure to provide proof of vaccination will result in your exclusion from employment with the City of Portland.