Budget Manager (Management Services Administrator) - Phoenix Fire Department

Budget Manager (Management Services Administrator) - Phoenix Fire Department
City of Phoenix
 Phoenix, Arizona
Job Description


The City of Phoenix is currently seeking to fill a new position within the Phoenix Fire Department. The Budget Manager (Management Services Administrator) plans, directs, and supervises staff engaged in analyzing, developing, monitoring operating and capital department budgets, procurement activities, financial systems and controls. This new opportunity within the Phoenix Fire Department would be responsible for overseeing the department’s $462 Million operating budget and $37 Million capital budget. The position will oversee staff responsible for managing several grant funds to ensure all reporting requirements are met and will routinely consult with staff from the Finance and Budget & Research departments to coordinate procurement processes and accurately complete required budget development steps each fiscal year. This position will also manage the Department’s ambulance billing process and ensure compliance with legislative actions.

Responsibilities include managing the department's financial condition, coordinating and supervising various administrative, procurement and budget activities at the request of department management, making presentations, and representing the department head as required with internal and external stakeholders. Incumbents are expected to self-generate assignments through an anticipation of departmental problems and general awareness of departmental needs.

This position will report to a leader on the executive team and may be responsible for supervision of professional level staff within the organization. Additionally, this position will conduct research, write reports with sound recommendations for the Executive team and utilize data to ensure resources are allocated most effectively.


The ideal candidate will be a highly motivated fiscal professional with strong analytical and technical skills. This person should be able to effectively communicate with all levels of the organization; excellent oral, written, presentation, and listening skills will be essential. This individual should have excellent interpersonal skills and be able to build strong relationships across the organization.


$78,499.20 - $125,652.80 annually. Candidates may be hired up to $125,652.80 depending upon qualifications.


A comprehensive Middle Manager benefits package is offered which includes:

Traditional pension with employer and employee contributions; choice of medical HMO, PPO, HSA/HDHP plan; wellness incentive of up to $720 annually, dental; vision; life insurance; long-term disability; medical enrollment includes a monthly $150 City contribution to a Post-Employment Health Plan; bus/light rail pass; tuition reimbursement; paid time off includes 12.5 paid holidays, 12 vacation days, 15 sick days.

For more details, visit: Middle Manager Benefits.

Pension Information


  • Five years of experience in budgeting, project management, procurement, operations, or in related technical or administrative support areas.
  • Bachelor's degree in business, finance, or a related field.
  • Two years of supervisory experience.
  • Other combinations of experience and education that meet the minimum requirements may be substituted

The City job description can be found here.

All finalists for positions are subject to a criminal background check applicable to the department or position.

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The City of Phoenix has paused plans to implement a federal mandate requiring all city employees be vaccinated against COVID-19. This decision comes after a series of legal challenges and a ruling from a federal judge which temporarily halts the COVID-19 vaccine mandate for federal contractors nationwide. If the requirement is reinstated, the City of Phoenix may require new hires to provide proof of full COVID-19 vaccination status as a condition of employment. After a conditional offer has been extended, candidates may request a reasonable accommodation based on a medical disability or for sincerely held religious beliefs.


Includes the job requirements listed above, plus experience in:

  • Performing complex financial analysis
  • Municipal budgeting practices and techniques
  • Procurement processes
  • Grants management
  • Revenue forecasting
  • Performing operational and benchmarking studies
  • Utilizing financial and budget systems
  • Conducting research and utilizing performance metrics to make data driven decisions


Recruitment closes May 24, 2022. All materials must be received by 11:59 p.m. on this date.

This is a position-based recruitment and generates a one time use only list. Once interviews are conducted and candidates are selected, this job posting will be considered closed and candidates will no longer be in consideration for the position applied for. This posting will not result in any ongoing eligibility list.


Apply online at https://www.phoenix.gov/hr/current-jobs/ by completing the required information and attaching, as one document, your cover letter and resume. Please include your experience as it relates to the qualifications stated above. Only the highest qualified may be posted to the eligible to hire list. The results of the resume screening process will be sent to your primary email address.


During the current health crisis, job interviews may be held by video or audio conference.

Please be aware that you may be required to wear a face covering or use other personal protective equipment (PPE) related to the COVID-19 pandemic.

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Management Services Administrator: Job Code05360, ID #45280

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