Budget/Financial Services Manager

Budget/Financial Services Manager
City of El Cerrito Finance Department
 El Cerrito, California
Job Description

THE POSITION

Positions at this level will direct, manage, supervise and perform a variety of complex and professional budget and financial support functions within the Finance Department, including preparation and execution of all budgets, reports, accounting records, financial forecasts. This classification is responsible for providing financial information and analysis to aid in executive management decision making; performs the highest level of complex budget analysis and has frequent interaction with staff and leaders of other City departments. This classification may also oversee general financial functions such as cash flow management, audit procedures, payroll processing, and coordinate assigned activities with other departments and outside agencies. Supervises finance professional, technical and clerical staff.

This management classification is characterized by varied complex and responsible financial tasks performed with a high level of independence and discretion in judgement. It is distinguished from other finance classifications by the more complex, responsible and analytical duties assumed, such as day-to-day operations and both short and long term planning and budgeting, economic analysis, maintaining cost projection, forecasting methodologies, and cost allocation. The incumbent is responsible for accomplishing program planning and operational goals and objectives, furthering City goals and objectives within general policy guidelines.

ESSENTIAL FUNCTIONS (DUTIES):

Essential responsibilities and duties may include, but are not limited to, the following:

Essential Functions:

  • Plans, organizes, directs, and coordinates the City’s budget processes. Prepares the City’s budget and all non-departmental budgets, including performing cost and revenue trend analysis and forecasting that incorporates historic, current, and multi-year information.
  • Conducts extensive research of external markets, legislation, and analysis to determine impacts to City operations and performance to formulate revenue and expenditure forecasts and convey detailed recommendations for annual/biennial budgetary proposals, modifications, and adjustments.
  • Researches, develops, and implements budget policies and procedures to maintain alignment with federal, state, or local budgetary regulatory and policy changes to assure ongoing compliance and to enhance and maximize funding options for city services.
  • Communicates budget policies, procedures and outcomes to departments, City officials, community members and other interested parties. Prepares and presents financial and budget reports and information to various audiences.
  • Coordinates with department directors and staff to prepare operating budgets, the five-year capital improvement plan, budget modifications and adjustments. Develop and conduct budget process training.
  • Performs and coordinates the integration of budget changes, amendments and transfers in the budget system and assures alignment with the chart of accounts. Researches, develops, and prepares revenue and expenditure analysis and monthly budget status reports.
  • Supervise staff performing debt management, collections, revenue recovery, accounts receivable and revenue reconciliation functions.
  • Manages the budget system, maintains system integrity, chart of accounts alignment, system, and process documentation. Coordinates budget system updates and modifications and end user training.
  • Performs other special projects and related duties as assigned.

QUALIFICATIONS:

  • Knowledge Of:
    Principles, practices, and objectives of public sector budgeting including development, preparation, adoption, implementation, evaluation, and performing monitoring, auditing, and reporting.
  • Automated budgeting and fiscal management applications and systems, including data modeling, analytics and forecasting applications, and spreadsheet applications.
  • Local government operations, functions, and relevant federal, state, and local public policies and fiscal requirements pertinent to local government.
  • Project management principles and practices experience, including experienced user of project management software, and the ability to apply concepts to effectively communicate (written and verbal). Collaborate, and lead projects and teams to guide and define practice and process change.
  • Principles and practices of effective employee supervision including selection, training, evaluation, and discipline, team building and employee growth.
  • English usage, spelling, grammar, and punctuation.
  • Modern office practices, procedures, methods, and equipment.

Abilities:

  • Develop and maintain effective partnerships and working relations with coworkers, representatives from other entities and departments, boards and commissions, and the public.
  • Represent the City with dignity, integrity, and the spirit of cooperation in all relations with staff and the public. Foster an environment that embraces integrity, service, inclusion, and collaboration.
  • Be an integral team player, which involves flexibility, cooperation, and communication.
  • Research, prepare, and present clear, concise, and complete financial reports and complex financial and budget information to a variety of audiences, including but not limited to City Council, in writing and verbally.
  • Analyze, validate, verify, and document methods and sources to substantiate the accuracy of financial and statistical data and information.
  • Compose clear and comprehensive budget policies, procedures, guidelines, budget narratives, staff reports, presentations, and budget process and systems documentation.
  • Develop automated comprehensive budgeting and reporting fiscal management systems and using computer applications in the preparation of complex budget financial and written reports.
  • Making sound independent judgments and recommendations that reflect positively on the city and maintain fiduciary integrity.

Experience and Education Guidelines:

The City is looking for a creative, team-oriented, proactive individual who can clearly demonstrate that they have the following background and competencies. Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Experience:

Six (6) years of increasingly responsible professional experience in finance, budgeting, or accounting is required. Experience in a California municipality with emphasis on budgeting and financial modeling, especially overseeing multi-fund public budgets totaling more than $40 million is preferred. Minimum of two (2) years of verifiable supervisory experience over financial professional positions is required.

Education:

  • A Bachelor’s degree from an accredited college or university with a major degree in accounting, economics, finance, public or business administration, or related field. A Master’s degree is preferred.
    Equivalent combination of education and experience is considered.
  • Licenses/Certificates/ Other requirements:
  • Registration as Certified Public Accountant (CPA) is preferred.
  • Possession of or ability to obtain a valid California driver's license
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