Deputy Director of Finance or Senior Program Manager

THE COMMUNITY

Pacific Grove shares borders with the Del Monte Forest, the Pacific Ocean and Monterey Bay, Pebble Beach, and Monterey which boasts of a fully accessible 3.5 mile coastline, stunning pine and oak forests, scenic 18-hole municipal golf links, the oldest continuously operating lighthouse on the west coast, Asilomar State Park and Beach, award-winning Natural History Museum, several municipal parks to include the coastal Recreation Trail, and a quaint downtown area.

THE CITY ORGANIZATION

Incorporated in 1889, Pacific Grove is a charter city and operates under the Council-Manager form of government. The seven-member City Council appoints a City Manager, City Attorney, and members of the City’s boards and commissions.

City amenities include a historic Carnegie public library, natural history museum, community center, an 18-hole golf course, cemetery, butterfly habitat preserve, shoreline recreation trails, and numerous parks. Departments within the city organization include the City Manager’s Office (including the City Clerk and Human Resources), Administrative Services (including IT and Finance), Library, Community Development, Public Works (including Recreation), and Police. The City Attorney, Pacific Grove Golf Links, Natural History Museum and Fire services are all contracted by the City.

THE ADMINISTRATIVE SERVICES DEPARTMENT

The Pacific Grove Administrative Services Department is a service-oriented team that provides services and support to internal departments and to the public.

The Department is authorized for 10.25 FTE's, with eight positions assigned to finance, risk management, lease administration, payroll/benefits, and Cemetery Services; and 2.25 positions dedicated to Information Technology.

The selected candidate will have the pleasure of working for an organization that has received the GFOA Excellence Award in Financial Accounting for four years and the GFOA Distinguished Budget for two years

THE IDEAL CANDIDATE

The City of Pacific Grove is seeking a candidate for this position that has exceptional accounting experience who has the strength of character and depth of knowledge to inspire, lead and mentor the talented, dedicated staff in the Administrative Services Department. This position may be filled at the lower classification based on qualifications and years of related experience

COMPENSATION

• The salary range is listed below and is dependent upon qualifications.
• Deputy Director of Finance salary is $49.06 - $65.75 hourly or $102,044 - $136,760 annually**
• Finance Program Manager is $41.39 - 54.15 hourly or $81,120 - $112,632 annually*
• Both positions receive management incentive pay of 3% of base salary as well as an excellent benefit package.

HOW TO APPLY

• Interested candidates should apply online by January 16, 11:59 PM.
• Online applications (https://www.governmentjobs.com/careers/pacificgrove) should include an attached compelling cover letter, comprehensive resume, applicable certificates, and completed supplementary questions.
• An interview process is expected to occur in February, and it is anticipated a selection will be made in February/March.
• This recruitment will be handled with strict confidentiality. References will not be contacted until mutual interest has been established. Confidential inquiries are welcomed and should be directed to Human Resources Director, Leticia Livian at (831) 64-3171 or email to llivian@cityofpacificgrove.org

*Working job title for Finance Program Manager is a Program Manager classification on the City's salary schedule (Download PDF reader).

**Working job title for Deputy Director of Finance is an Senior Program Manager classification on the City's salary schedule. (Download PDF reader)

Essential Functions

• Under general direction, plans, organizes, supervises, and manages a wide range of accounting activities, financial transactions, procurement, and administrative projects, programs and staff. Serves as the Administrative Services Director as needed.

DISTINGUISHING FACTORS

The Deputy Director of Finance (Senior Program Manager) will have four years of increasing responsible accounting experience, with two years of experience in supervising professional level accounting staff; and demonstrated knowledge in accounting, financial reporting, implementing internal controls, and budget administration.

The Finance Program Manager will have demonstrated knowledge in both professional level accounting and budget preparation; with a sufficient background to review or train staff in professional and technical level of assignment. The Finance Program Manager position will require leadership or supervisory experience in area of assignment or clerical staff

These two positions are distinguished from the Management Analyst class in that the Management Analyst position in Finance may have various finance, risk management, or operational supervisory responsibilities

ESSENTIAL FUNCTIONS: - Essential duties and responsibilities may include, but are not limited to, the following:

• Participates in the development, preparation, and monitoring of the annual budget, prepares, calculates, and analyzes a variety of financial reports and data in preparation of the annual operating budget and the capital improvement program budgets; may prepare projections for assigned areas; and recommends adjustments as needed
• Performs technical and professional level accounting and auditing; and research accounting issues to determine or recommend proper accounting treatment
• Reviews accounting transactions and processes for accuracy, appropriate account coding, and authorizations; while ensuring that all accounting processes have proper audit trails and internal control
• Supervises staff that could be responsible for various functions, including: Capital assets, grants, project accounting, bank reconciliations, investments, debt; or accounting operations, such as accounts payable, payroll, accounts receivable, purchasing
• May provide management oversight of the City’s leased property portfolio, including negotiations and contract management
  Supervises and performs year-end reconciliations, adjustments and closing of financial records, assists with coordination of the annual financial audit, and prepares or supervises the preparation of various audit schedules
• Ensures financial records are in compliance with laws, ordinances, regulations, grant agreements, contractual obligations, and Generally Accepted Accounting Principles (GAAP)
• Prepares or coordinates the timely preparation of monthly and periodic reports, including mandated governmental reports
• Participates in identifying business requirements for information systems and provides recommendations in maximizing the use of integrated financial systems.
• Assists in the development, implementation, and training of purchasing policies and procedures in a decentralized environment, which may include the review and verification of insurance certificates
• Develops systems, procedures, policies, and programs to identify, evaluate, manage, and monitor aspects of risk exposure to the City; makes recommendations regarding adequacy of insurance coverages, costs, and benefits associated with alternate coverage
• May work with other departments in relation to risk management processes, which could include loss prevention efforts and occupational safety
• Conducts research, compiles, analyzes, and interprets a wide variety of complex information and data, prepares a variety of complex and analytical documents and reports, and may present information to individuals or groups.
• May develop requests for proposals and manage contracts
• Prepares or assists in preparation of departmental policies, procedures, and internal controls, and communicates information to program staff and City employees.
• Supervises staff, assists in the hiring, training and development of staff; monitors and evaluates performance; recommends appropriate disciplinary action, and establishes performance enhancement goals
• Serves on various committees and attends meetings, as assigned
• Collaborates with attorneys and/or the Administrative Services Director on various legal issues that could relate to risk management claims, payroll, or contract administration
• Prepares and reviews written reports, correspondence, and other materials; and may present the end work product to the City Council
• Oversees organization and retention of all accounting, financial, and risk management records
• May service as Administrative Services Director, as assigned

MINIMUM QUALIFICATIONS

Education, Training and Experience Guidelines:

Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Deputy Director of Finance

Bachelors degree from an accredited college or university with major course work in finance, accounting, public administration or a closely related field and four years of increasingly responsible accounting experience, including at least two years in the public sector, and two years of experience supervising professional level accounting staff.

Finance Program Manager

Bachelors degree from an accredited college or university with major course work in finance, accounting, public administration or a closely related field and three years of increasingly responsible accounting experience; OR an equivalent combination of education, training, and experience; and two years overseeing paraprofessional level staff or demonstrated leadership in in a financial setting.

Knowledge of processing workers compensation and/or liability claims; or information technology is desirable. A CPA certification is desirable.

Knowledge of:

• Legal, ethical, and professional standards of conduct
• Principles and techniques of supervision, including staffing, delegating, employee development, employee performance, discipline, and monitoring work assignments
• Generally Accepted Accounting Principles (GAAP) for government
• Auditing practices
• Governmental budgeting, accounting, auditing, purchasing, and payroll methods and practices
• Techniques and procedures for maintenance of capital expenditure records and accounts
• Automated financial systems, computers, and related software applications
• Public and general liability insurance, workers compensation insurance, and claim adjustments
• Principles, methods, and practices of accounting, financial, and risk management record keeping, including maintenance of confidential and sensitive materials.
• Research techniques; and analytical and technical report writing
• Current pertinent Federal, State and local laws, codes and regulations
• Techniques of providing a high level of customer service by effectively dealing with departments, public, vendors, and contractors

Skill in:

• Planning, organizing, coordinating and managing complex and advanced accounting work
• Performing professional analyses and interpretation of financial and accounting records and make concise and useful recommendations
• Understanding and interpreting and applying Federal, State and local policies, laws and regulations as they relate to finance, accounting, and risk management
• Processing general liability, personal injury, and claim adjustments in accordance with state and federal laws, regulations, legal, and administrative requirements in a confidential environment
• Selecting, supervising, training and evaluating staff
• Communicating clearly and concisely, both orally and in writing.
• Providing professional advice, assistance, information and support to City staff on complex administrative service matters
• Analyzing complex operational and administrative issues problems, evaluate alternatives, and recommend or adopt effective courses of action
• Developing, implementing, and monitoring goals, objectives, and work standards
• Establishing and maintaining effective working relationships with those contacted in the course of work

A complete job description and additional information can be found on the City's website.