Procurement Specialist

Procurement Specialist
City of Portland
 Portland, Oregon
Job Description

The City of Portland, Bureau of Revenue and Financial Services is seeking qualified Procurement Specialists to join their Procurement Services team.

The Procurement Specialist in Procurement Services is responsible for administering the City’s informal and formal procurement processes for goods, services, and capital projects, including commodities, equipment, technology, personal and professional services, and revenue-producing services. They will ensure that procurement processes are fair, transparent, defensible, and performed in accordance with all legal requirements.

The Procurement Specialist is also responsible for creating purchase orders and drafting resulting contracts for execution by City officials. They will frequently use methods of contracting including Invitation to Bid (ITB), Request for Proposals (RFP), Cooperative Procurement, Sole Source, Special Procurement, and Emergency Procurement.

The Procurement Specialist will:

Work with bureau staff, management, and appointed and elected officials in the development of council documents, solicitations, recommendations for award, negotiations and resulting contracts.

Inform and advise bureau staff, project managers, and vendors regarding compliance with public procurement laws and regulations, including but not limited to State and Federal statutes, City Code, and applicable City programs.

Ensure City solicitation processes are fair and equitable, and designed to attract diverse and responsive bids and proposals.

Attend public meetings including pre-proposal, pre-bid, Council sessions, and be able to speak publicly in defense of the procurement process employed.

Conduct trainings for City Staff, vendors, and outside agencies with respect to the procurement process, policies, programs and goals.

Work with City staff, vendors, and members of the public in order to resolve questions, conflicts, and protests arising during the solicitation process;

Employ critical thinking skills and experience to negotiate contracts that effectively manage risk for the City.

As a person, you are:

  • Collaborative: An outgoing professional who values partnership and develops and supports relationships to get things done.
  • Someone who values Diversity, Equity, and Inclusion (DEI): Use DEI concepts to guide and inform your work.
  • Emotionally Intelligent: Motivated, passionate, team-oriented, and empathetic.
  • Dependable: Employee not only shows up for work on time every day but also produces consistent work.

About the Bureau of Revenue and Financial Services:
The Bureau of Revenue and Financial Services (BRFS) is overseen by the City's Chief Financial Officer and provides centralized financial services, revenue collection, business regulation, financial reporting and compliance to all City bureaus. BRFS is an organization of 170 employees with an annual operating budget of $77 million, and includes the seven divisions of Accounting, Debt Management, Grants Management, Procurement Services, Revenue, Risk, and Treasury. For more information regarding BRFS click here.

This classification is represented by the District Council of Trade Unions (DCTU). To view this labor agreement, please go to https://www.portland.gov/bhr/employee-relations/labor-relations/labor-agreements and click on the appropriate link. Applicants start at the entry salary rate. If you are a DCTU represented employee, see labor agreement for additional information or talk to your union representative.

**NOTE: The eligible list generated from this recruitment may be used to fill future full-time, part-time, temporary, and limited-term vacancies**

Persons appointed to limited term positions will be designated as regular or temporary employees whose appointment shall not exceed two (2) years except for the extension of grants or funding from outside sources.

City of Portland Core Values:

  • Anti-racism | Communication | Collaboration | Equity | Transparency | Fiscal Responsibility

These values guide our actions as we serve the community and engage our workforce. To learn more about the City's core values, please click here.

Why work at the City of Portland?

The City of Portland workforce serves a population of over 650,000. We are culture- and solutions-driven, viewing every challenge as an opportunity to learn, improve, and share our expertise. We are committed to removing systemic barriers to resources, access, and opportunity. The City is a believer in ALL people and continues to actively recruit and retain diverse top talent every day. We offer a comprehensive benefits package, including but not limited to medical, dental, vision, basic life, short- and long-term disability coverage to eligible employees and their families. If you are open-minded, motivated, community-focused, and self-aware, please apply yourself at the City of Portland today.

The City of Portland also participates in the Oregon Public Employees Retirement System (PERS). For more information on the City of Portland's benefits please click here.

COVID-19 Vaccine Requirement

As of October 18, 2021, all City employees must be fully vaccinated for COVID-19. This is required for all positions at the City of Portland. Proof of being fully vaccinated is required by the date of hire. You may request an exception, for health or religious reasons, from getting the COVID-19 vaccine at the time a position is offered.

Work Location

Currently, many positions with the City of Portland are being performed as a remote/onsite mix. In the future, these positions: 1) may remain as a remote/onsite mix or 2) revert to full-time at a city work location.

To Qualify
Applicants must address and demonstrate in their supplemental question responses and resume how their education, training, work experience and/or lived experience, meets each of the following minimum qualifications:

  • Experience procuring goods, products, and services on which you had full or at least significant, responsibility for scope and process development include type of solicitation process for most recent solicitations.
  • Experience that demonstrates your understanding of local, state, or federal requirements in the development of a solicitation.
  • Ability and experience effectively communicating orally and in writing.
  • Ability to review submitted documents and ensure the completeness and accuracy of all required files, records, and documentation.

Applicants must also possess:

  • Must be fully vaccinated for COVID-19 per City/State mandate or have an approved exception by date of hire.
  • Ability to successfully pass an in-depth background investigation.

The Recruitment Process

An evaluation of each applicant's training and experience, as demonstrated in their resume and supplemental questions are weighted 100%. Do not attach materials not requested.

Only candidates who meet the minimum qualifications will be placed on an equally ranked eligible list. You have 14 days from the notice of the examination results to let us know if you disagree with your results.

Please read the City of Portland Administrative Rule 3.01 for complete information. Additional evaluation may be required prior to establishment of the eligible list and/or final selection.

** PLEASE NOTE: The eligible list generated from this recruitment may be used to fill future vacancies**

Recruitment Activity Schedule:
Posting Closes: 10/03/2022
Applications Reviewed: 09/19/2022 - 10/7/2022
Eligible List Created: week of 10/10/22
Selection Phase Begins: Late October 2022
*Timeline is approximate and subject to change

Application Instructions

Applicants must submit a professional resume and responses to the supplemental questions online, specifically focused on your qualifications for this position as identified in the "To Qualify" section of this announcement in accordance with the following Application Instructions:

Your résumé and responses to the supplemental questions will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification.

Your responses to the supplemental questions should include details describing your education, training and/or experience, and where obtained which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement.

Your resume should support the details described in your responses to the supplemental questions.

If you are requesting Veteran's Preference, as identified below, please describe in your responses to the supplemental questions and resume any transferrable skills obtained during your military service and how they relate to each of the required minimum qualifications under the "To Qualify" section above.

Please note, all completed applications for this position must be submitted no later than 11:59 pm, on the closing date of this recruitment. All applications must be submitted via the City's online application process. Do not attach materials not requested. E-mailed and/or faxed applications will not be accepted.

Additional Information

Work Status: Non-citizen applicants must be authorized to work in the United States at the time of application.

Veterans' Preference: If you are requesting Veterans' Preference, attach a copy of your DD214/DD215 and/or Veterans Administration letter stating your disability to your profile, as well as checking the box identifying yourself as a Veteran. You must request Veterans' Preference AND include a copy of your documentation for each recruitment to which you apply. Veterans' Preference documentation must be submitted no later than 11:59 PM on the closing date of this recruitment.

ADA, Pregnancy, and Religious Accommodations: If you identify as a person with a disability, are pregnant or nursing, or observe a religious practice(s), and would like to request a reasonable accommodation when applying for this job, please contact the Recruiter below for assistance.

Equal Employment Opportunity: It is the policy of the City of Portland that no person shall be discriminated against based on race, religion, color, sex, marital status, family status, national origin, age, mental or physical disability, protected veteran status, sexual orientation, gender identity or source of income. The City values diversity and encourages everyone who is interested in employment with the City to apply.

Language Pay Differential: City of Portland employees who speak one or more languages in addition to English, may be eligible to receive a “language pay differential.” This is compensation for qualifying multilingual City employees who use their language skill to assist the community. More about the language pay differential can be found here.

Did you know? The City of Portland offers How to Apply Classes that are free and review best practices for applying to the City. Follow the link for the most recent list of scheduled dates: https://www.portland.gov/bhr/events.

Contact Information
Tamara Larison, Senior Recruiter
Bureau of Human Resources
Tamara.larison@portlandoregon.gov
(503) 823-3523

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