Senior Director, Project Control (Budget & Administration)

Senior Director, Project Control (Budget & Administration)
LA METRO
 Los Angeles, California
Job Description

Basic Function

Directs and manages staff responsible for developing, monitoring, and reporting on the life of major capital projects, including schedule and budget preparation, financial administration, and program management activities to ensure effective coordination with all Metro functional units for successful execution.

Example Of Duties

  • Develops, oversees, and manages the Capital and Operating budgets, schedules, and work progress of multiple major capital projects; prepares monthly reports and provides support to executive management and Project Managers
  • Develops and updates Capital Project (CP) workbooks and work-breakdown-structures (WBS) for bus and rail projects
  • Ensures that the management team interfaces effectively with involved departments and consultants to establish and adhere to project budget, schedule, quality, and safety requirements
  • Establishes organizational short- and long-range goals, objectives, strategic goals, and Project Management Plans
  • Directs the development of management strategies in conjunction with the preparation of comprehensive formal Project Management Plans (PMP) to achieve agency goals and objectives and resolution of problems
  • Directs the preparation of cost estimates, budgets (Project and Fiscal Year), labor and non-labor budget forecasts, staffing plans, and project schedules; updates forecasts and budgets monthly
  • Oversees development of annual construction and other capital budgets
  • Prepares various budget amendments/adjustments
  • Develops, implements, and updates budget and funding policies and procedures for construction and other capital programs
  • Trains staff on budget models and funding systems
  • Advises supervisor, staff, and management on budget and funding issues
  • Directs preparation of project revenue, funds, and expenditures forecasts
  • Confers with management on construction expenditure plans and revenue forecasts
  • Coordinates with Planning and other departments for the transfer of projects to Program Management
  • Directs development of long-range staffing and funding plans for design and construction
  • Supports funding agreement and grant contract negotiations and multi-year grant contract administration; prepares out-of-cycle funding requests
  • Assists in the development of supporting documentation for funding and grant agreements with federal, state, and local agencies
  • Conducts funding and schedule studies on construction projects
  • Prepares and presents various reports and analyses to management and the Board of Directors, such as Annual Program Evaluation (APE) reports, quarterly variance reports, and mid-year adjustments and fund transfers
  • Prepares presentations for Federal Transit Administration (FTA) meetings
  • Coordinates with Accounting, Treasury, and Capital Planning on data collection, review, and analysis of project costs and revenues
  • Reviews and approves requisitions and invoice payments
  • Conducts meetings with staff and consultants
  • Represents Metro before the public and external agencies
  • Directs, supervises, trains, mentors, and motivates assigned staff
  • Tracks contractor and consultant expenditures and staff labor hours
  • Communicates and implements safety rules, policies, and procedures in support of the agency's safety vision and goals; and maintains accountability for the safety performance of all assigned employees
  • Contributes to ensuring that the Equal Employment Opportunity (EEO) policies and programs of Metro are carried out
  • May be required to perform other related job duties

Requirements For Employment

A combination of education and/or experience that provides the required knowledge, skills, and abilities to perform the essential functions of the position. Additional experience, as outlined below, may be substituted for required education on a two-for-one year basis. A typical combination includes:

Education

  • Bachelor′s Degree in Finance, Accounting, Engineering, Construction, Business, Economics, or a related field; Master's Degree in a related field preferred

Experience

  • Five years of relevant management-level experience administering project control activities for major capital projects, including developing, monitoring, and entering budgets

Certifications/Licenses/Special Requirements

  • A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions

Preferred Qualifications

Preferred Qualifications (PQs) are used to identify relevant knowledge, skills, and abilities (KSAs) as determined by business necessity. These criteria are considered preferred qualifications and are not intended to serve as minimum requirements for the position. PQs will help support selection decisions throughout the recruitment. In addition, applicants who possess these PQs will not automatically be selected.

The following are the preferred qualifications:

  • Experience overseeing the development of department-wide capital and/or annual operating budgets
  • Experience utilizing financial and budget systems to input, monitor, and develop capital and annual operating budgets
  • Experience serving as a project manager on financial and administrative support projects, including conducting complex financial analysis
  • Experience advising management on policies, procedures and practices related to administration, staffing resources, and personnel issues
  • Experience preparing, producing and presenting various reports and analyses to executive management, such as administration related reports, budget reports, and expenditure/cost variance reports
  • Experience utilizing Microsoft Excel and formulas for advanced data reporting, including generating pivot tables, and summarizing large data sets
  • Experience working in the transportation industry

Knowledge:

  • Theories, principles, and practices of capital and operating budgets, scheduling, finance, configuration management, and information systems for major public works projects
  • Applicable federal, state, and local regulatory requirements and standards
  • Projection techniques for determining staffing and resources
  • Developing budget and estimates using bottom-up approach
  • Various Metro department functions
  • Preparing and writing Board reports
  • Finance and budget systems
  • Applicable business software applications
  • Modern management theory

Skill:

  • Planning, organizing, and directing the work of a variety of projects
  • Differentiating between capital and operating budgets
  • Establishing and implementing policies and procedures
  • Determining strategies to achieve goals
  • Reconciling data from different reports and sources
  • Analyzing situations, identifying problems, recommending solutions, and evaluating outcomes
  • Exercising sound judgment and creativity in making decisions
  • Communicating effectively orally and in writing
  • Writing clear and concise Board reports
  • Interacting professionally with various levels of Metro employees, the Board of Directors, and outside representatives
  • Mediating and negotiating
  • Dealing with difficult people
  • Directing, supervising, training, mentoring, and motivating assigned staff
  • Using spreadsheet software

Abilities:

  • Work under deadlines
  • Work with Metro's financial and budget systems
  • Plan financial and staffing needs
  • Make financial decisions within a budget
  • Compile, analyze, and interpret complex data
  • Prepare comprehensive reports and correspondence
  • Represent Metro before the public
  • Understand, interpret, and apply laws, rules, regulations, policies, procedures, contracts, budgets, and labor/management agreements
  • Travel to offsite locations
  • Read, write, speak, and understand English

Selection Procedure

  • Applicants who best meet job-related qualifications will be invited to participate in the examination process that may consist of any combination of written, performance, or oral appraisal to further evaluate job-related experience, knowledge, skills and abilities.

Application Procedure

To apply, visit Metro's website at www.metro.net and complete an online Employment Application. (TS)

Computers are available to complete online Employment Applications at the following Metro location:

METRO Headquarters, Employment Office
One Gateway Plaza
Los Angeles, CA 90012

Telephone: (213) 922-6217 or persons with hearing or speech impairments can use California Relay Service 711 to contact Metro.

All completed online Employment Applications must be received by 5:00 p.m. on the closing date.

*Open to the public and all Metro employees

**This is an At-Will position and employee serves at the pleasure of the hiring authority.

This job bulletin is not to be construed as an exhaustive list of duties, responsibilities, or requirements. Employees may be required to perform other related job duties.

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