Finance Director

Finance Director
City of Kalispell Finance Department
 Kalispell, Montana
Job Description

AN EQUAL OPPORTUNITY EMPLOYER

Class Title: Finance Director
Department: Finance
Union: Non-Union
Salary: $96,136 - $123,063 DOQ
Benefits: 100% paid health insurance for employee & reduced rates for dependents. State retirement plan, 3-weeks’ vacation, paid sick leave, 10 State and Federal holidays. This position may be participating in a *VEBA program.
FLSA: Exempt
Date: April 28, 2022

A. GENERAL PURPOSE:

Performs and/or supervises a variety of complex professional, supervisorial, administrative and technical accounting and finance functions necessary to maintain the accounting, budgeting, and financial records and systems of the City. Organizationally, the Finance Director is staff to the City Manager, and must work collaboratively with City personnel, officials, and the public. With respect to accounting and necessarily related matters, the Finance Director functions independently and must act within the ethical and professional rules of the profession. All such accounting matters are the responsibility of the Finance Director.

B. SUPERVISION RECEIVED:

Works under the supervision of the City Manager.

C. SUPERVISION EXERCISED:

Exercises direct supervision of the Assistant Finance Director, Treasurer, Assessments Coordinator, City Accountant and Accounts Payable Clerk and secondary supervision of the Utility Billing Clerks.

D. ESSENTIAL DUTIES AND RESPONSIBILITIES:

1. Budgeting: (70%)

a. Serves as Chief Financial Advisor to the City Manager.

b. Provides leadership and direction in the development of short and long-range plans; gathers, interprets, and prepares data for studies, reports and recommendations; coordinates department activities with other departments and agencies as needed.

c. Provides professional advice to City Manager, Directors and Supervisors;

d. Makes presentations to Mayor and Council, Directors, Supervisors, Boards, Commissions, and the general public.

e. Assures that assigned areas of responsibility are performed within budget; performs cost control activities; monitors revenues and expenditures in assigned area to assure sound fiscal control; prepares annual budget requests; assures effective and efficient use of budgeted funds, personnel, materials, facilities, and time.

f. Prepares a variety of studies, reports and related information for decision-making purposes including revenue bond filing and other borrowing requirements, schedules and needs assessments for debt service.

g. Develops financial studies and plans. Forecasts, estimates, and monitors the financial condition of the City to assure the fiscal well being of the City.

h. Prepares financial reports, quarterly budget reports for council, and the Annual Financial report.

i. Supervises the investment of City funds; oversees the City’s Investment Policies.

j. Assists in budget preparation and execution.

k. Oversees the posting and reconciliation of ledgers and accounts.

l. Develops finance related ordinances and resolutions.

m. Prepares and provides oversight related to budget preparation with projections for the personal services portion of the budgets. Assists with budget preparation, spread sheets and revenue compilations. Inputs all budget numbers into the accounting software program.

n. Reviews annually expenditures for maintenance and operations and billing to determine adequacy of rates and fees.

o. Provides oversight in reconciliation of general ledger to various cash reports and prepares financial, statistical or operational reports as assigned. Performs special projects in the area of cost accounting such as tracking costs which extend beyond the fiscal year.

p. Provides oversight of the fixed assets including utility and general fixed assets, depreciation schedules and general ledger interface as preparation for preparing the financial reports.

q. Monitors the budgetary printouts and makes Journal Entries adjustments as needed or requested by departments.

r. Perform other duties as assigned.

2. Supervises employees assigned to the Finance Department including: (15%)

a. Managing operations to achieve goals within available resources;

b. Plans and organizes workloads and staff assignments;

c. Trains, motivates and evaluates assigned staff;

d. Maintains harmony among workers and resolves grievances within department.

e. Assisting subordinates in performing duties; adjusts errors and complaints.

f. Determining work procedures, schedules, and ways to expedite workflow;

g. Studies and standardizes procedures to improve efficiency and effectiveness of operations.

h. Issues written and oral instructions; assigns duties and examines work for exactness, bneatness, and conformance to policies and procedures.

i. Communicates official plans, policies and procedures to staff and general public.

3. Other Duties: (15%)

a. Establishes and maintains internal control procedures and assures that state and national standard accounting procedures are maintained.

b. Supervises the collection of taxes, fees, and other receipts in accordance with laws and regulations.

c. Oversees the computerized central financial information system of the City.

d. Directs the preparation of state and Federal reports, including tax reports.

e. Oversees payroll and accounts payable processing by staff.

f. Provides secondary oversight of the utility billing function for the water and sewer departments by staff.

g. Provides oversight in the preparation of the City's Annual Comprehensive Financial Report following requirements of GASB 34 and other applicable GASB pronouncements.

h. Provides oversight in the preparation of the Schedule of Federal Expenditures for the audit. Assists auditors by providing information as requested.

MINIMUM QUALIFICATIONS: (Education and Experience):

a. Master’s degree from an accredited college or university with major course work in accounting. Governmental accounting and knowledge of the BARS accounting system desirable.

b. Knowledge of GASB 34 and other governmental accounting standards.

c. CPA or Certified Public Finance Officer designation preferred.

d. Minimum of eight years' experience in governmental finance and accounting at a high management or supervisory level. Typical duties to satisfy this qualification would have included, but not be limited to hiring & evaluation of accounting and financial professional and para-professional staff; direct supervision of other professional and/or management staff; extensive interaction with elected and high-ranking appointed public officials; overall responsibility for preparation of governmental financial reports in accordance with Generally Accepted Accounting Principles; superior verbal and writing or;

e. Any equivalent combination of education and experience.

KNOWLEDGE, SKILLS AND ABILITIES:

a. Knowledge of generally accepted accounting principles as defined by GASB.

b. Knowledge of governmental accounting procedures as defined by the GFOA.

c. Knowledge of City operations and practices related to finance, accounting, payroll, and budgeting.

d. Knowledge of laws, practices, and regulations applicable to City government finances.

e. Knowledge of investment options and banking activities.

f. Skill in coordinating flow of information and communication between staff, consultants, committees, and Mayor & City Council, with the ability to effectively manage time and work to meet deadlines.

g. Skilled in verbal and written communications.

h. Skill in operating listed tools and equipment, including, but not limited to; computers and related Microsoft and accounting/programs.

i. Ability to apply City’s financial regulations and to prepare and administer an annual budget.

j. Ability to analyze and interpret financial information and prepare accurate financial statements.

k. Ability to be public service oriented with tactful and effective conflict resolution skills.

l. Ability to make effective oral presentations to staff, committees and the City Council.

m. Ability to establish and maintain effective work relationships with a variety of groups and individuals.

n. Ability to have a creative, inquiring and innovative manner willing to explore new approaches, implement new methods, and be receptive to suggestions of others.

o. Will have a high degree of integrity and a high sense of personal and professional ethics.

p. Ability to perform arithmetic computations accurately and quickly.

TOOLS AND EQUIPMENT USED:

a. PC computer and printers, financial accounting software, Word and Excel spreadsheet software; 10-key calculator, phone, fax and copy machine.

PHYSICAL DEMANDS:

a. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

b. While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to walk; use hands to operate, finger, handle, or feel objects, tools, or controls; and reach with hands and arms.

c. Specific vision abilities required by this job include close vision and the ability to adjust focus.

WORK ENVIRONMENT:

a. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

SELECTION GUIDELINES:

a. Formal application, rating of education and experience; oral interview and reference check; job related tests may be required.

b. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

c. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

d. Kalispell is an Equal Opportunity Employer. In compliance with American with Disabilities Act, the City will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

*VEBA (Voluntary Employee Benefit Association) is a tax-exempt trust used by retiring employees and their eligible dependent to pay for eligible medical expenses. The plan is funded by an employee’s sick and/or vacation banked hours upon retirement.

Posting Date: May 2, 2022

Closing Date: June 1, 2022

NOTICE!

ONLY CANDIDATES SELECTED FOR INTERVIEWS WILL BE CONTACTED.

A CITY APPLICATION CAN BE OBTAINED FROM:

  • THE HUMAN RESOURCES DEPARTMENT WITH THE CITY OF KALISPELL, 201 1ST AVENUE EAST, KALISPELL, MONTANA, PHONE: (406)758-7757 OR
  • THE KALISPELL JOB SERVICE, 427 1st AVENUE EAST, KALISPELL, MONTANA. PHONE (406)758-6200 OR
  • ONLINE AT THE CITY OF KALISPELL’S WEBSITE AT: WWW.KALISPELL.COM .
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