Accounts Payable Technician

POSITION SUMMARY:

Specialized accounting work reviewing invoices and scheduling payments for all expenditures properly incurred by the City other than payroll payments.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

(The duties listed are intended to serve as an example of the typical functions performed.  They are not exclusive or all-inclusive and will vary with assignments.)

• Matches invoices, receipt-of-goods, purchase orders, and other supporting documentation and resolves any discrepancies prior to payment.
• Verifies account coding and authorizations/approvals.
• Inputs invoice information into Accounts Payable module.
• Schedules payments consistent with Florida Prompt Payment Act (chapter 218.70 Florida Statutes) and as directed by supervisors.
• Prepares and mails Accounts Payable checks/ACH and posts to the subsidiary ledger.
• Prepares file copies of checks/ACH and supporting documentation in preparation for scanning.
• Reconciles vendor account statements and responds to vendor inquiries.
• Track utility payments (in excel) throughout the City.
• Performs general/clerical tasks, which may include answering telephone calls, assisting vendors, typing documents making copies and sending/receiving faxes.
• Provides assistance to other employees, as needed.
• Serves as primary backup to Accounting Technician/Cashier.
• Performs other duties as assigned.

KNOWLEDGE, SKILLS AND ABILITIES REQUIREMENTS: 

Knowledge of:

• Computer software, including detailed knowledge of Microsoft Word, Excel, Outlook, accounting software and other programs.
• Accounting principles and accounts payable processes

Skills:

• Strong data entry skills
• Attention to detail

Ability to:

• Understand and adhere to regulations and policy procedures.
• Work independently on complex and confidential assignments and to analyze a wide variety of data.
• Express self clearly and concisely, orally, and in writing.
• Complete assignments accurately and on a timely basis.
• Prepare and maintain clear, concise and accurate records.
• Maintain a courteous and professional demeanor.
• Maintain high standards for professional and ethical conduct.
• Establish and maintain effective working relationships with co-workers, public agencies, vendors and the general public. Communicate clearly and concisely, both orally and in writing.
• Follow safety rules and regulations of the City and the Department.
• Support the Department’s and City’s Mission, Values and Goals.

EDUCATION & EXPERIENCE:

• High school diploma or GED, with specialized course work in general office practices such as typing, accounting, and data processing.  Two (2) years’ experience in accounts payable, financial recordkeeping and cash handling, or cashier experience in a general business setting.  
• Previous experience in governmental accounting is desirable.