Administrative Officer (Two Positions)

Administrative Officer (Two Positions)
City of San Jose
 San Jose, California
Job Description

The City of San José plays a vital economic and cultural role anchoring the world’s leading region of innovation. Encompassing 180 square miles at the southern tip of the San Francisco Bay, San José is Northern California’s largest city, third largest in the State, and the 10th largest city in the nation. With more than one million residents, San José is one of the most diverse large cities in the United States.

The Finance Department mission is to manage, protect and report on the City of San José’s financial resources to enhance the City’s financial condition for residents, businesses and investors. The Finance Department has four core divisions: Accounting, including City-wide Emergency Operations Center Fiscal Recovery, Debt & Treasury Management, Purchasing & Risk Management, and Revenue Management. The Finance Department has a $22.5M operating budget and 127.99 budgeted full-time equivalent positions.

The Parks, Recreation and Neighborhood Services Department creates and activates thriving places where people live, work, play, and learn, which include 48 community centers, 10 regional parks, 209 neighborhood parks, Happy Hollow Park & Zoo, 290 playgrounds and almost 61 miles of trails, programs and services that touch the lives of individuals and families in the community. The Parks, Recreation and Neighborhood Services Department is supported by an annual budget of over $150 million and over 770 full-time equivalent positions, occupied by as many as 1,500+ full-time, part-time, and seasonal employees at peak times throughout the year.

The Administrative Officer is responsible for managing administrative functions in support of the Department’s business operations, including general office administration, personnel administration (such as hiring, employee safety, training, benefits, employee relations), budget, fiscal and organizational analysis. Additional administrative functions may include customer service, records management, mail delivery, storage of supplies, equipment servicing, contract and grant administration, or processing documents such as permits, purchase orders, etc.

Requires a Bachelor’s Degree and six (6) years of increasingly responsible experience in business management and/or administration, including at least two (2) years of experience supervising professional staff. Candidates should have in-depth experience working with department budgets, spreadsheets and composing and editing written reports. Fluency in Microsoft Office is required.

The salary range for Administrative Officer is $99,387 - $151,748. Pending Council’s approval on June 21, 2022, the salary range for the Administrative Officer classification will have a 4.5% increase effective by June 27, 2022. The actual salary shall be determined by the final candidate’s qualifications and experience. In addition to the starting salary, employees in the Administrative Officer classification shall also receive an approximate five percent (5%) ongoing non-pensionable compensation pay.

Apply on-line at immediately. Resumes will be continuously reviewed for interviews. For questions and inquiries, please contact Sherrill Uyeda ( or Cindy Krebs at ( at 562-901-0769.