Assistant Finance Director
This is a supervisory position overseeing day-to-day functions in the Finance Department under the general supervision of the Finance Director. This position performs a variety of complex accounting duties including oversight, reconciliation, and preparation of the annual audit. The position requires initiative, leadership, and ability to promote and maintain a positive Borough image and foster pride and professionalism in the workplace.
ESSENTIAL DUTIES & RESPONSIBILITIES:
The essential functions may include the customary duties and responsibilities noted herein; however, the information below is not an exhaustive list of duties and instead serves as a representative sample of the expectations of the position.
- Exercise initiative and judgment in planning and organizing the daily activities of finance staff and operations, may include but not limited to reception, cash receipts, accounts payable, utility billing, parking enforcement, parking lot maintenance, and capital projects; assist with the implementation, administration, and enforcement of departmental policies and procedures.
- Plan, prioritize, and assign the work of staff; lead, motivate, mentor, and coach staff; encourage professional growth and development; provide or coordinate training; complete performance evaluations; work with staff to correct deficiencies; assist with implementation of disciplinary procedures; provide work coverage when necessary.
- Work collaboratively with management, staff and residents to advance Carlisle’s vision and reputation as a progressive, inclusive and responsive government.
- Work with leadership to implement department projects and services; establish work schedules and methods; identify and review resource needs with leadership; allocate resources accordingly; implement departmental record keeping procedures which are used to efficiently guide management decisions and ensure compliance with laws and regulations.
- Recommend optimum methods of accomplishing work by analyzing available budget and resources; analyze and assist in designing and implementing processes to continuously provide effective and efficient service delivery.
- Ensure and maintain accurate financial records, including monthly, quarterly, and annual reconciliations of the Borough’s assets and liabilities; identify and prepare all journal entries; review and approve daily cash deposits.
- Ensure excellent customer service standards for staff interactions with the public, contractors, and outside agencies; review and respond to questions, comments, complaints, and requests for service in an efficient and timely manner;
- Provide internal financial consultation to operating departments; maintain effective working relations with all Borough staff.
- Advise senior management and provide support to the Finance Director on various projects; lead and coordinate the proposed budget process; assist with the preparation of the annual budget; prepare for the annual independent audit including preparation of the annual workpapers, assisting the auditors as needed, and maintaining detailed audit files.
- Attend and participate in professional group meetings; complete professional development activities; may be required to attend occasional meetings outside regular work hours.
- Perform other duties as assigned.
KNOWLEDGE/SKILLS/QUALITIES: The ideal candidate should possess the following.
- Present a positive image and attitude on a daily basis.
- Advanced knowledge of principals, practices, materials, and methods of governmental accounting.
- Ability to coordinate, supervise, organize, and direct the operation and maintenance activities of the Borough’s finance operations; ability to delegate, supervise, and manage a variety of staff and projects at one time.
- Ability to understand, interpret, and apply related general and specific administrative and departmental policies and procedures and applicable federal, state, and local policies, laws, and regulations
- Ability to manage in diverse environments and ability to lead, delegate and empower without compromising services.
- Knowledge of supervisory principles and practices including the ability to supervise, train, motivate, evaluate, and discipline assigned staff.
- Ability to organize, coordinate, and schedule employees and work to achieve the department’s short-term and long-term goals; ability to keep records and complete, clear, and concise paper work.
- Ability to deal courteously and respectfully with leadership, co-workers, and citizens, and to carry out the responsibilities of the job with tact and diplomacy; ability to communicate effectively, verbally and in writing; ability to follow oral and written instructions accurately and carefully.
- Ability to learn the duties of all department staff and provide back up when necessary.
MINIMUM REQUIREMENTS AND QUALIFYING CRITERIA:
- Bachelor’s degree in accounting or related field.
- 3 years of experience in governmental accounting.
- CPA or CGFM desirable but not required.
- Proficiency in MS Office and familiarity with Accela/Springbrook a plus.
- A valid PA driver’s license.
PHYSICAL DEMANDS/WORK ENVIRONMENT: The physical demands described below are representative of those required for the position.
- Work is performed mainly indoors with occasional outdoor events/meetings and travel to other facilities in all types of weather conditions.
- Walking, standing; stooping, kneeling, crouching, bending, reaching, pushing, pulling, and lifting less than 10 pounds.
- Use hands to handle, grasp, and write.
- See and communicate effectively.
- Must be able to use body to work, move or carry objects or materials.