Associate Director - Grants Management
The Mayor’s Office of Management and Budget (OMB) is the City government's chief financial agency. OMB's staff of analysts and experts assembles and oversees the Mayor’s expense and capital budgets, which fund the services and activities of approximately 90 City agencies and entities.
OMB is seeking an Associate Director to lead the FEMA Disaster Recovery and Homeland Security Grants Task Force and Stimulus and Recovery Grant Analysis Task Force, which collectively oversees more than $20 billion in Federal spending authority. Within OMB, this Task Force works with other OMB Task Forces and City agencies, as well as with State and Federal partners, to ensure that New York City implements Federal grants in a manner compliant Federal, State and local requirements.
The FEMA Disaster Recovery and Homeland Security Grants Task Force oversees the City’s strategic deployment, by City agencies, of the FEMA Public Assistance funding assisting the City recovery from Superstorm Sandy, COVID-19 pandemic, and other smaller emergencies. This team is comprised of 5 units dedicated to the performance of required long-term grant management work flows including: grant development and securing subsequent grant amendments; the development and submission of reimbursement requests to ensure the City is reimbursed for eligible expenditures; compliance and monitoring to ensure the proper implementation of grants across many City agencies; document retention and audit preparation to ensure that all required documents are retained in a manner that facilitates future audit responses; grant closeout where the team ensures documentation of work completed and the identification and documentation of all associated costs incurred over the long-term implementation of these grants. These units (policy, administration, monitoring and compliance, insurance & special projects, and closeout) work together to ensure that the $15+ billion portfolio of FEMA grants are implemented by City agencies compliant with Federal, State and local requirements. The second team oversees the strategic deployment of the City’s FEMA Homeland Security Grant program which is made up of three grants (Urban Area Security Initiative (UASI), State Homeland Security Program (SHSP) Law Enforcement and Terrorism Prevention Program. The City has received annual Homeland Security grant awards in the range $175 million in recent years. The largest agency recipients of the Homeland Security funding are the NYPD, the FDNY and NYCEM. Other City agencies may also receive smaller a grant awards from time to time. The Homeland Security team is also comprised of sub-units deployed to strategically support the compliant administration of this recurring portfolio of Federal grants.
The Stimulus and Recovery Grant Analysis Task Force oversees the City’s strategic deployment, by City agencies, of the U.S. Treasury COVID-19 stimulus funding including Coronavirus Aid, Relief, and Economic Security Act Coronavirus Relief Fund (CARES CRF) and the American Rescue Plan State and Local Fiscal Recovery Funds (ARP SLFRF). Additionally, the Task Force provides technical support across a wider variety of federal recovery funds including budget, reimbursement, and reporting. This team is comprised of 4 units (Stimulus Programs, Data and Systems, Fiscal, and Reimbursements) who work together along with the FEMA Disaster Recovery and Homeland Security Grants Task Force to ensure that the $20+ billion portfolio of recovery grants is administered in a compliant fashion under Federal, State, and local requirements.
The duties of the Associate Director encompass independent performance and direction of multiple Task Forces and units, including the FEMA Disaster Recovery and Homeland Security Task Force and the Stimulus and Recovery Grant Analysis Task Force in the following activities:
- Lead teams of professional Task Force staff managing and administering Federal grant funds to ensure all agency partners properly implement Federal grant funds in a manner that ensures compliance with Federal, state and local regulatory requirements.
- Lead teams of professional Task Force staff and the City’s consultant to ensure the City receives the maximum amount of eligible funding available to facilitate the City’s recovery from Sandy.
- Lead teams to proactively identify potential areas of noncompliance risk as well as to develop and implement corrective action plans for resolution of problematic issues, and provide general guidance to agency partners on how to correct and avoid similar situations in the future.
- Manage and lead Task Force staff administering Federal grant funds awarded to the City as they relate to the City’s budget cycles, revenue exercises, and the City Fiscal Year Close with the Comptroller’s Office
- Represent OMB and the City at high level meetings with officials from various entities, including City agency leadership and staff, NYS Department of Homeland Security and Emergency Services, FEMA, HUD, and Treasury.
- Manage and lead teams preforming document collection, preparation and submission of reimbursement requests to Federal funding agencies in order to realize reimbursement of the City’s disaster recovery and homeland security expenditures.
- Manage and lead teams in the development and maintenance of systems and databases containing agency programmatic and fiscal indicators for the Federal funds.
- Manage and lead teams in the preparation of analytic reports and briefings on Federal related programmatic and budgetary issues as well as required reports to Federal funding agencies, State partners and for OMB management.
- Manage and lead teams in fact-checking the accuracy of OMB-issued reports by examining and reviewing datasets.
At least five years of experience managing teams implementing Federal grant programs with demonstrable leadership skills related to Federal grant requirements, financial program analysis, Federal grant compliance, policy innovation and other related Federal grant administration areas of expertise.
Exceptional interpersonal skills and an ability to maintain working relationships with staff, City officials, government agencies, the public and all other internal and external workforces at all levels with utmost professionalism.
Advanced ability to lead and oversee a team of professionals. Ability to work independently as a self-motivator and to motivate others as a leader of a team and to work with minimal supervision.
Exceptional organizational, research, problem solving, and analytical skills.
Outstanding written and spoken communications skills, including public speaking and presentation.
Ability to work calmly and proficiently under pressure and to adhere to strict deadlines.
Must possess strong computer technology skills including a proficiency in Microsoft Office software (Word, Excel, Access, and PowerPoint) and the ability to learn new technology quickly.
Associate Director ($185,886): Bachelor's degree and a minimum of eight years of full-time experience in budgetary planning/management, financial analysis, cash flow analysis, financial publications, or a Master's degree in Finance, Business, Public Administration, Public Policy, Policy Analysis, Economics, Law or a field related to the specific assignment and a minimum of seven years of relevant experience. Applicants must also possess at least four years of supervisory experience.
This position is fully in-person.
THE OFFICE OF MANAGEMENT AND BUDGET AND THE CITY OF NEW YORK ARE INCLUSIVE EQUAL OPPORTUNITY EMPLOYERS COMMITTED TO RECRUITING AND RETAINING A DIVERSE WORKFORCE AND PROVIDING A WORK ENVIRONMENT THAT IS FREE FROM DISCRIMINATION AND HARASSMENT BASED UPON ANY LEGALLY PROTECTED STATUS OR PROTECTED CHARACTERISTIC, INCLUDING BUT NOT LIMITEDTO AN INDIVIDUAL'S SEX, RACE, COLOR, ETHNICITY, NATIONAL ORIGIN, AGE, RELIGION, DISABILITY, SEXUAL ORIENTATION, VETERAN STATUS, GENDER IDENTITY,
You must be a City resident within 90 days of the date of appointment and you must be legally eligible to work in the United States