Budget Manager

Hiring Range: $130,645/annually - $146,994/annually

Salary Range: $130,645/annually - $195,998/annually

Classification: Exempt

POSITION SUMMARY:

Provides expert-level customer service and consultation to City Departments and in the management of the City budget consistent with the organization’s values and mission statement. Oversees the City’s financial planning operations to develop and monitor the City’s financial outlook. Additional responsibilities include managing the procurement staff and procurement process, as well as overall department and team leadership.

Supervision Exercised and Received: Position works under the direct supervision of the Finance Director. Exercises direct supervision over two budget officers and two procurement staff.

ESSENTIAL JOB FUNCTIONS:

Budget Development and Management

• Manages the budget development process for the City and City Departments.
• Leads this process to respond to big picture financial issues for the City.  
• Looks for and implements potential improvements to the budgeting process as it relates to department engagement and software enhancements.  
• Manages the personnel budget, including the development and allocation approvals.  Responsible for position control within the organization, working in tandem with Human Resources for position changes and creations.
• Ensures and oversees the accuracy of and enhances all financial analysis, proposed budget allocation changes, cost assumptions, including estimating program revenues and expenditures.
• Ensures accurate monitoring of program budget performance and assists in departmental budget implementation and management.
• Presents the annual budget and supplemental budget requests to the internal leadership team and externally to City Council; including development and narration of PowerPoints and other material
• As someone in a leadership position, engages departments on their financial needs and works for solutions for their unique businesses while still adhering to and upholding the fiscal policies for the organization.  This includes challenging departments to ensure fiscal benefits are weighed along with other reasoning.

Procurement

• Provides guidance for two professional staff overseeing the organization’s procurement process.  Defends the integrity of the procurement process through an enforcement of procurement regulations outlined in the City’s Municipal Code.
• Continuously evaluates the dynamic environment from which the City participates in for the acquisition of goods and services and overlays the procurement code to assess whether changes to the Code are necessary.  Recommends changes when appropriate and initiates actions to adopt updated regulations.
• Partners with other leadership within the organization to drive process improvement within procurement.  This may include greater training and outreach, adoption of software or other innovate technologies to develop efficiencies, and/or code amendments to focus on highest areas of concern.
• Works collaboratively with Legal, City Manager’s Office and departments throughout the organization to ensure proper contract documentation, insurances and bonding, and all approvals are obtained to limit risk for the organization.

Customer Support

• Provides high level budget support to departments, providing accurate and timely data to executive management and other stakeholders to make necessary financial decisions.
• Responds to questions related to budget, revenue, and expenditures. 
  Provides hands-on support for timely completion of documents, as needed.  
• Responsible for creating and presenting materials for the annual budget for council work sessions and public hearings. Creates budget book for submission.

Document Review

• In tandem with the Finance Director and Controller, reviews monthly budget to actual reporting to identify areas of concern or misalignment and raise issues as appropriate.

ERP System Support

• Works in tandem with the budget team to administer the City’s financial systems as they relate to both budget development, procurement and capital projects.  Looks for opportunities to improve current financial systems and works through quarterly patches pushed out under the cloud solution by Oracle.

Reports & Special Projects (As Needed)

• Works in tandem with the Controller to identify and facilitate the development of needed financial reports for the organization.
• Conducts special projects as related to the financial cost benefit analysis for departments/funds.  Provides information and works on projects as directed by council, City
• Manager or Finance Director. Helps to improve business process, workflow and efficiencies, with a focus on customer service.

Supervision

Executes leadership and supervision responsibilities through sound judgment, focusing on quality improvement, managing and resolving conflict, fostering a culture of accountability, clearly defining responsibilities and expectations, setting goals, providing motivation and performance feedback, recognizing contributions and encouraging training and development.  Provides direct supervision over the two budget officers and two procurement staff, including annual performance reviews, routine check-ins, promotion of educational opportunities to improve the team’s knowledge and productivity, and the development of individual goals in order to enhance individual performance and accountability.

CITY ORGANIZATIONAL VALUES:

• Supports and models the City of Aspen organizational values: Service, Partnership, Stewardship, and Innovation. Organizational values are shared principles that guide behavior across the organization.  This position is responsible for upholding and applying these values while performing daily work functions.  
  Other duties as assigned.

CORE COMPETENCIES:

Displays the following key competencies and behaviors in the overall job performance to include knowledge, skills and abilities:

• Service: Provides service with excellence, humility, integrity, and respect in daily work, builds trust by listening, treats people with respect, acknowledges opportunities for improvement, and follows through with commitments.
• Partnership: Actively creates strong, supportive internal and external relationships to attain a common goal and achieve greater impact together.
• Stewardship: Balances social, environmental, and financial responsibilities, evaluating the impact of decision making on a thriving future for all.  
• Innovation: Develops technical expertise to pursue new ideas and creative outcomes, grounded in Aspen’s unique culture, opportunities and challenges.  
• Communication: Knowledge of effective and appropriate communication.  Ability to use knowledge effectively in various contexts which may require oral, written, visual and non-verbal communication.
• Interpersonal: Works to develop strength in interpersonal skills.  Has the ability to work well with diverse groups of people, both inside and outside the organization.  
• Technology: Demonstrates technology skills sufficient for the nature and level of position.  Demonstrates a willingness to learn new technologies and transition job duties accordingly to support technological advances and innovation.
• Policies & Regulations: Knowledge of the principles and practices of municipal accounting.  Including applicable state fiscal policies and regulations.
• Accounting: Ability to analyze and synthesize technical reports and management information.   Including the ability to apply appropriate financial research, statistical analysis, forecasting, and other appropriate finance mathematics to determine appropriate use of funds.
• Team Building: Works to build and maintain high performing teams to includes appreciating differences and reinforcing a sense of belonging.
• Accountability & Trust: Follows through on commitments, takes responsibility for outcomes, and values relationships.
• Strategic Thinking: Works to bring a strategic focus to daily work, anticipates problems and considers solutions.  
• Business Acumen: Demonstrates understanding of business processes, objectives, and goals.

MINIMUM QUALIFICATIONS:

Education:

• Bachelor’s Degree in Finance, Accounting, Mathematics or related degree.  

Experience:

• Six years of progressively responsible professional budgeting, at least three years of which should be in public sector budgeting.  Previous experience of at least three years of supervisory experience. 

Technical Knowledge:

• Must be proficient in the following areas: Microsoft Outlook Email, governmental accounting systems and a basic understanding of computers and online computer-based technology applications, which includes accessing web-based platforms.
• Proficient in financial functions in Oracle Cloud ERP or similar software, or ability to become proficient within first six months

LICENSES & CERTIFICATIONS:

• Must possess a valid Colorado Driver’s License or be able to obtain one within 30 days of start date.

NOTE: Any combination of experience and education that would likely provide the required abilities, knowledge and skills as determined by the City of Aspen may be substituted for the requirements above.

• Preferred Candidate: Has a Master’s degree in Accounting, Business, Finance or Certification in Public Accounting and/or experience with large and complex financial accounting systems.

NOTE:  This position requires a Criminal Background Check upon hire.  Employment is contingent upon successful completion of a Criminal Background Check.

POSITION TYPE AND WORK HOURS: 

• Regular full time, hours may vary with workload.
• Evenings/Weekends will frequently be required depending on department needs and special projects.

WORK ENVIRONMENT:  

• Indoors: Office environment.
• Outdoors/Off-Site: Meetings, trainings, and site visits at a variety of city facilities and areas.

Please apply via the City of Aspen website. To view the full job description, please visit https://www.aspen.gov/183/Job-Opportunities