Director of Procurement and Supply Chain Management

Director of Procurement and Supply Chain Management
TriMet Financial Services Department
 Portland, Oregon
Job Description

The Director of Procurement and Supply Chain Management is responsible for the overall strategic direction of procurement, purchasing, management, and distribution of materials, equipment, and services. In addition, this position is responsible for developing and managing the strategic direction of the warranty programs for all assets, including construction. Oversee staff responsible for annual purchasing transaction amounts in excess of $250 million and maintaining inventory value in excess of $42 million at any given point. Work in partnership with internal/external business partners to increase diversity of vendor database, bidder lists and qualified proposers. Oversee the purchase of all District maintenance, repair and operating (MRO) supplies and work closely with maintenance operations for material planning needs. Identify and implement innovative solutions and process improvements to TriMet's supply chain management processes to reduce costs and ensure quality and availability of goods and services.

Ensure a commitment to safety through effective leadership, role modeling and implementing practices that demonstrate safety is a fundamental value and a priority in all aspects of work. Perform related duties as required.

Essential Functions

  • Design, develop, and implement strategic initiatives for the District's centralized procurement, contract administration, purchasing, stores and warranty programs.
  • Plan, coordinate, and manage the operational, financial, administrative, and technical responsibilities of the Procurement and Supply Chain Management Department. Prepare and monitor department budget.
  • Interpret, develop, and implement appropriate District-wide policies and procedures applicable to the duties and responsibilities of the Procurement and Supply Chain Management Department to enhance the customer experience, to promote fair and open competition, and to ensure compliance with applicable federal, state, and District rules and regulations.
  • Provide direction, oversight, supervision, coaching, and mentoring to Manager of Contracts, Manager of Purchasing, and Manager of Stores and Warranty Programs.
  • Manage and allocate Department resources. Encourage open communication, a strong customer service ethic and professional development among staff. Establish and valuate performance expectations. In conjunction with Purchasing Manager, administer labor contract. Additionally, administer performance plans, and discipline as needed for all procurement staff.
  • Direct the administration of contracts, including the negotiation of contract changes, as required. Maintain the District's official contract files and related documentation including vendor information programs. Direct competitive bidding, competitive negotiation, and alternative solicitation processes in accordance with applicable Federal/Oregon laws and regulations using sound business practices. Direct the overall planning, organization, and policy development of contracts/procurement administration to ensure timely delivery of goods and services to support internal customers. Responsible for creating strong and sustainable internal and external relationships and teamwork at all levels.
  • Manage complex solicitation processes and contract negotiations, as needed.
  • Strategic management of material to ensure inventory is maintained at an optimal level to support on-time customer deliveries, efficient movement of materials, and minimize inventory write-offs.
  • Work with Director of Diversity and Transit Equity on all aspects of the District's Disadvantaged Business Enterprises (DBE) programs, and to ensure nondiscrimination in the award and administration of District contracts. Serve as an advocate, including participating in outreach forums for participation by Disadvantaged, Minority, Women and Emerging Small Businesses in TriMet contracts.
  • Responsible for establishing and achieving efficient utilization of personnel, organizational structure, and other methods to reduce cost and increase efficiency. Design and/or recommend creative/innovative approaches to purchasing in order to contain and/or reduce agency cost. Manage staff and establish productive communication and cooperation across work unit boundaries to improve core processes.
  • Represent the District on departmental matters with federal agencies, local groups and organizations, and professional associations as appropriate. Provide advice and counsel to management on contract development, contracting policies and procedures, and administrative issues as required (Work with Director of Diversity and Transit Equity to increase internal staff capacities and understanding of the importance of DBE/MWESB's in achieving the agency's goals).
  • Stay current on contract compliance regulations and best practices in procurement and material management - apply new information and techniques, as appropriate.

Position Requirements

  • Bachelor's degree in business, public administration, law or related field; advanced degree desired. Certified Public Purchasing Officer (CPPO), Certified Professional Public Buyer (CPPB), or Certified Purchasing Manager (C.P.M.) desired.
  • A minimum of ten (10) years total credited experience.* Progressively responsible procurement or contract administration positions, preferably with experience or exposure to large scale procurement programs, with at least five (5) years at managerial/supervisory level that included any combination of managing procurement functions, materials management, and/or financial resources in an environment demanding high levels of policy, legal, and procedural compliance; or equivalent combination of training or experience.

Or any equivalent combination of training or experience.

  • *The amount of credit a candidate receives for prior years of experience is based on the relevancy of that experience to the required or preferred prerequisites of the job description. Experience is prorated based on hours worked. LRHR assigns and validates the "credited experience".

Selection Criteria

  • Type of Position / Grade / FLSA:
  • Grade 19, Exempt, Non-Union, Full-Time