Finance & Grant Manager

This position performs complex and sensitive professional work related to financial reporting, grant seeking, grant administration, and coordinating grant management activities on a citywide basis, both during regular operations and in a post-disaster environment. The position is responsible for grant identification, preparation, management, and administration to ensure successful financial outcomes. The position reports to the Finance Director.

ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES

(Essential functions are those functions that the individual who holds the position must be able to perform unaided or with the assistance of reasonable accommodation.)

• Serve as a representative of the City of Mesquite, demonstrating a positive attitude and progressive actions through the display of professionalism, courtesy, and appropriate tact and discretion in all interactions with other employees and with the public.
• Administer city-sponsored grants and funding opportunities and related grant financial monitoring and reporting.
• Research and identify grant funding opportunities and sources that match city funding needs – federal, state, and local.
• Facilitate research, development, review and editing of agency grant proposals, prepare, submit and manage grant proposals.
• Assist in the annual budgeting process surrounding grants and other financial resources.
• Performs general financial accounting and reconciliations specifically related to grant expenditures, prepares the Schedule of Federal Expenditures (SEFA), and assists with financial statement preparation and other summary reports.
• Maintain a calendar of grant submissions and other deadlines and remain in contact with grant-making organizations in order to be able to supply additional supportive material.
• Oversee all grant-related efforts and compliance citywide and coordinate those. Oversee department operations in the absence of the Finance Director
• Serve as a liaison and resource to other city departments, divisions, and public and outside agencies.
• Participate in city-wide committees and meetings to provide expert consultation on grant funding and financial activities.
• Review proposed federal and state legislation for impacts to City-related funding sources
• Maintain a variety of automated record keeping in both financial and grant areas.
• Dependable and meet acceptable attendance requirements at all times
• Follow all applicable safety rules and regulations.

OTHER JOB FUNCTIONS

• Protect confidential information by preventing unauthorized release, both verbal and/or writing.
• Perform other related duties and responsibilities as assigned.

Typical Qualifications:

QUALIFICATIONS

The degree of knowledge and ability as outlined under this section is that which is necessary to satisfactorily perform the essential functions of this position.

Knowledge of:

• English usage, spelling, grammar and punctuation.
• Principles, practices, and procedures of public administration and grant program funding and implementation.
• Sources of information regarding grants.
• The functions of the various city departments to facilitate grant sourcing.
• Methods of research, analysis, and report preparation.
• Principles and practices of contract administration as it applies to grant funding.
• Advanced knowledge of common office computer hardware and software, including database, spreadsheets, word processing and email.
• Accounting and auditing principles relating to grants administration.
• Pertinent federal, state and local laws, codes, regulations.
• Federal disaster recovery funding sources (e.g., Community Development Block Grant Disaster Recovery (CDBG-DR), the Economic Development Administration’s (EDA) Disaster Relief Opportunity, and the Hazard Mitigation Grant Program (HMGP))
• Generally Accepted Accounting Principles (GAAP), Government Accounting Standards Board (GASB) rules, regulations, guidelines and governmental reporting standards as required by GASB 34.
• Obtain working knowledge and familiarity with City ordinances as well as Nevada Revised Statutes (NRS) and Nevada Administrative Codes (NAC) pertaining to financial and grant management, administrative regulations and requirements.

Skills in:

• Collect, interpret, analyze and evaluate narrative and statistical data pertaining to policy, fiscal, and department operation matters.
• Analyze policies, regulations, projects, activities, and methods.
• Writing clear, structured, articulate, and persuasive proposals and editing grant proposals; researching new funding sources.
• Managing complex information, to include, strong analytical skills and problem solving.
• Producing written documents with clearly organized thoughts using proper sentence construction, punctuation, spelling and grammar.
• Interpreting, applying and explaining pertinent federal, state and local laws, codes, regulations, policies and procedures.
• Preparing, presenting and maintaining complete, accurate and concise correspondence.

Ability to:

• Work independently with minimal supervision.
• Use initiative and independent judgment within established guidelines.
• Plan, organize and prioritize assignments.
• Manage multiple assignments.
• Meet critical deadlines.
• Understand and carry out complex written and verbal instructions.
• Conduct detailed research, compile statistics and analyze data.
• Communicate clearly and concisely, both orally and in writing.
• Establish and maintain effective working relationships with those contacted in the course of work, using tact, discretion and prudence dealing with a variety of individuals from various socioeconomic, ethnic and cultural backgrounds.
• Maintain confidentiality of information and documents.