Finance Analyst I/II/Senior - Debt Administration

Finance Analyst I/II/Senior - Debt Administration
County of Ventura - Auditor-Controller's Office
 Ventura, California
Job Description

WHAT WE OFFER

  • Educational Incentive - An educational incentive of 2.5% for completion of an associate's degree, 3.5% for completion of a bachelor's degree, OR 5% for completion of a graduate's degree.
  • Certified Public Accountant (CPA) Incentive – An incentive of 5% of base pay may be paid for an active CPA Certification. An incumbent may receive the educational Incentive or the CPA Incentive whichever is higher. Both cannot be received at the same time.
  • Bi-lingual Incentive - Incumbents may also be eligible for bilingual incentive depending upon operational needs and certification skills.
  • Vacation Accrual – New regular, full-time employees shall receive advanced annual leave credit of 7 biweekly pay periods; this advancement shall be balanced upon completion of 7 biweekly pay periods of service or upon earlier separation. The first 5 years of service annual leave accrues at 8 hours per payment period; beyond 5 years of service it increases to 11.08 hours per pay period with a maximum balance of 880 hours.
  • Annual Leave Redemption - The ability to "cash in" or redeem up to 100 hours of vacation accrued in the same year after using 80 hours of vacation in the preceding 12 months.
  • Deferred Compensation - Eligible to participate in the County's 401(k) Shared Savings Plan and/or the Section 457 Plan. This position is eligible for up to a 3% match on your 401(k) contributions.
  • Health Plans – You are afforded a flexible credit allowance for purchasing medical, dental, and/or vision insurance from a group of authorized plans. Plan Year 2022 includes tier one for employee only is $497 per pay period, tier two for employee plus one is $622 per pay period and tier three for employee plus family is $737 per pay period.
  • Flexible Spending Accounts - Choice of participation in the Flexible Spending Accounts which increase spending power through reimbursement of pre-tax dollars for IRS approved dependent care and health care expenses.
  • Pension Plan - Both the County and employees contribute to the County's Retirement Plan and to Social Security. If eligible, reciprocity may be established with other public retirement systems, such as PERS.
  • Holidays - 11 paid days per year which includes a scheduled floating holiday.

NEW HIRE/RETENTION/REFERRAL INCENTIVES Subject to the applicable section of the Management Resolution (Secs. 625 – 627):

  • New hires may be eligible for a one-time New Hire Incentive up to 10% of the current annual base wage
  • In compliance with specific requirements, a regular employee may be eligible for an Employee Referral Incentive of $500
  • Once hired upon meeting specific criteria a regular employee may be eligible for an Employee Retention Incentive of up to 10% of the current annual base wage

THE COUNTY

  • Ventura County is located on California’s “Gold Coast,” approximately 35 miles northwest of Los Angeles and 20 miles southeast of Santa Barbara. Residents enjoy rolling hills and sweeping ocean views in a nearly perfect Mediterranean climate. The beauty and weather combined with a wonderful quality of life are among the many reasons our residents choose to call Ventura County “home.”
  • Ventura County is a “general law” county, governed by a five-member, elected-by-district Board of Supervisors. The Supervisors appoint a County Executive Officer (CEO) to oversee the County budget, day-to-day operations, and to advise, assist, and act as an agent for the Board of Supervisors in all matters under the Board’s jurisdiction. It focuses on providing excellent services to its residents by promoting engagement, strategy, execution and accountability to include diversity, equity, and inclusion initiatives to ensure that all employees are treated with respect and without discrimination, and to improve culturally appropriate outcomes for community members.
  • County operations have an operating budget of approximately $2.3 billion with a staffing allocation of 10,000. The County has excellent financial standing with its Aaa and AAA rating, the highest possible long-term bond rating, from Moody's and Standard & Poor's respectively. The County excels in its financial and business operations which are based in continuous process improvement.

THE AUDITOR CONTROLLER'S OFFICE

By State Law, the Auditor-Controller is charged with the responsibilities normally associated with that of the Chief Financial Officer. The office is charged with the establishment and supervision of the accounting and financial operations of all activities under control of the Board of Supervisors. The Auditor-Controller provides the County with professional fiscal leadership to protect the interests of the citizens of Ventura County; promotes public oversight; and provides accountability. These services are performed in a customer oriented, efficient, economical, and effective manner.

THE POSITION

Under general supervision (I), direction (II), or under general direction (Senior), this Debt Administration Analyst manages multi-agency debt administration for the County of Ventura maintaining debt records in compliance with laws, rules and regulations. This individual provides information for Preliminary Official Statements, Official Statements, Rating Agency Presentations and prepares and/or reviews cash flows and Tax and Revenue Anticipation Notes sizing calculations.

Each successive level in the Finance Analyst series is distinguished by the scope of independence and responsibility with the level being commensurate with the complexity of tasks, special projects and studies assigned.

PAYROLL TITLES and APPROXIMATE SALARIES
Finance Analyst I: $32.50 - $44.45 per hour
Finance Analyst II: $2,889.13 - $4,044.78 biweekly
Senior Finance Analyst: $3,178.04 - $4,449.26 biweekly

Finance Analyst I

At the entry level, the emphasis is on learning the operations and processes related to debt administration by preparing simple to moderate schedules, monthly and annual debt accounting entries, and account reconciliations. Work typically involves a well-defined process or is guided by well precedented projects. As experience is gained, and over a period of time, incumbents will assume the increasingly responsible duties associated with the full journey level of the series; however, formal assignment to the journey level is at the discretion and approval of management.

Finance Analyst II

This is the fully experienced journey-level competent to independently perform the full range of duties assigned and conducts more difficult preparation as well as reviews related to debt administration and reporting requiring an in-depth and practical knowledge and skill in applying this knowledge.

Senior Finance Analyst

This is the advanced journey level and conducts the most complex reviews and analysis related to debit administration and reporting that require a significant level of independent judgment requiring a specialized technical or functional expertise including performance of duties in a project management capacity. Supervisory duties over lower level staff may also be included.

The successful candidate must possess experience applying Generally Accepted Accounting Principles (GAAP) and Generally Accepted Auditing Standards (GAAS), reconciling financial data from multiple automated sources, analyzing financial information and resolving issues, preparing financial statements, and using computers and related technology including software applications for financial reporting and other accounting functions.

The ideal candidate will have experience within a local or state government agency applying laws and regulations affecting debt administration including advising departments/agencies on debt service payments, finance project reimbursement requests, and leases. Experience with Public Financing Authority (PFA) financial statements is highly desirable.

The Financial Analyst I is a Management non-exempt classification and eligible for overtime compensation. The Financial Analyst II and Senior are Management exempt classifications and not eligible for overtime compensation.

EXAMPLES OF DUTIES

  • Level I as the entry-level will emphasize learning the processes in debt administration and perform under close supervision the more routine duties until competent at the fully experienced journey II level when a full range of the duties can be performed with relative independence. The Senior is the advanced journey level performing the most complex of duties.
  • Duties may include, but are not limited to the following:
  • Manages Governmental Accounting Standards Board (GASB) 87 lease accounting for the County; reviews leases to determine appropriate accounting treatment; maintains the VCFMS Debt Module;
  • In support of County debt issuances: prepares/reviews documents, prepares/reviews cash flows and variance analysis and prepares Tax and Revenue Anticipation Notes sizing calculations; provides information for Preliminary Official Statements, Official Statements, and Rating Agency Presentations; ensures that continuing disclosure requirements are met;
  • Ensures accurate debt accounting by preparing/reviewing schedules, monthly and annual debt accounting entries, and account reconciliations; reviews debt service payments and financed project reimbursement requests;
  • Prepares/reviews Public Financing Authority (PFA) financial statements which include accruals, adjusting entries, trial balances, balance sheets, income statements and cash flow statements; prepares and/or reviews the Management Discussion and Analysis, and note disclosures; coordinates the annual audit of the PFA with an external auditing firm;
  • Prepares/reviews reports for statutory compliance such as the State Controller's Office Financial Transactions Report for the PFA and the California Debt and Investment Advisory Commission Annual Debt Transparency Report;
  • Analyzes new legislation, accounting pronouncements, and reporting requirements related to the debt function; develops policies and procedures;
  • Serves as cost accounting Subject Matter Expert within the Ventura County Financial Management System (VCFMS);
  • Advises and coordinates with departments/agencies on debt service payments, financed project reimbursement requests and GASB 87 leases;
  • Reviews PFA debt service and capital projects funds trial balance for the County’s Annual Comprehensive Financial Report (ACFR); prepares and/or reviews related note disclosures;
  • Reviews and make comments or suggestions on Board Letters taking into consideration the fiscal impact of any recommendation therein and verifying corresponding mandates or legislation referred thereto;
  • Performs other duties as required

Following tasks are performed at the Sr. Level:

  • Plans, leads, schedules, assigns, and monitors the work of assigned professional and technical staff in multi-agency debt administration for the County;
  • Evaluates and reviews debt accounting policies and reporting systems centralized in the Auditor-Controller’s Office for compliance with debt issuance regulations and reporting requirements;
  • Interprets and advises staff and management on new legislation or pronouncements released by authoritative bodies such, Governmental Accounting Standards Board (GASB) 87 Lease Accounting for the County, and other state and federal entities, ordinances and instructions.

TYPICAL QUALIFICATIONS

These are entrance requirements to the examination and assure neither continuance in the process nor placement on the eligible list.

EDUCATION, TRAINING and EXPERIENCE Considerable education and experience which has led to the acquisition of the required knowledge, skills, and abilities. The required knowledge, skills, and abilities can also be obtained by a Bachelor's degree with (1) at least eighteen (18) semester units of accounting coursework including two (2) upper-division courses of Intermediate Accounting or similar coursework, and (2) six (6) units of upper-division coursework in the business administration field which may include accounting, business law, economics or other business coursework. AND Finance Analyst I Four (4) years of progressively responsible professional experience as an accountant, auditor, or analyst which included responsibilities for financial reporting including financial statement preparation. Finance Analyst II Five (5) years of progressively responsible professional experience as an accountant, auditor, or analyst which included responsibilities for financial reporting including financial statement preparation; OR One (1) year as a Finance Analyst I for the County of Ventura demonstrating possession of the Necessary Special Requirements for this position. Senior Finance Analyst Six (6) years of progressively responsible professional experience as an accountant, auditor, or analyst which included responsibilities for financial reporting including financial statement preparation with one (1) year of which must be at the Project Leader level. OR Two (2) years as a Finance Analyst II for the County of Ventura demonstrating possession of the Necessary Special Requirements for this position.

NECESSARY SPECIAL REQUIREMENTS

  • Must possess and maintain a valid California driver license Proficiency with Microsoft Word and Excel Experience:
  • Applying Generally Accepted Accounting Principles (GAAP) and Generally Accepted Auditing Standards (GAAS);
  • Performing research related to new legislation and/or changes in accounting principles/standards;
  • Analyzing financial information and resolving issues;
  • Using computers and related technology including software applications for financial reporting and other accounting functions;
  • Participating in financial reporting processes including preparing financial statements;
  • Establishing and maintaining effective working relationships.
  • Verification of the required college degree and (1) eighteen (18) semester units of accounting coursework including two (2) courses of upper-division Intermediate Accounting or similar coursework, and (2) six (6) units of upper-division coursework in the business administration field which may include accounting, business law, economics or other business coursework.
  • Submit your college transcripts/grade reports from an accredited college or university which shows your name, the conferred date of your degree and the major area of study; submit within three (3) days of the closing date of this recruitment.
  • Unofficial transcripts are acceptable.
  • If you need additional time to submit transcripts, contact the analyst conducting the recruitment for an extension.
  • Degree(s) from a foreign institution require an academic credential evaluation to determine the U.S. equivalency.
  • If the name on this documentation is different from the name on your application, include documents that show the name change (e.g., a marriage certificate).

DESIRED

Experience within a public sector agency including:

  • Debt administration;
  • Public Financing Authority (PFA) financial statements and the related annual audit process;
  • Debt/lease accounting;
  • Project management;
  • Leading, building, training and coaching teams;
  • Time management, setting priorities, planning and organizing work and delegating when necessary.

Knowledge, Skills, and Abilities: Knowledge (I/II) to thorough knowledge (Sr.) of: operations, services and activities in debt issuance and administration; Generally Accepted Accounting Principles (GAAP) and Generally Accepted Auditing Standards (GAAS); laws and regulations affecting debt administration, including debt/lease accounting; automated systems for financial reporting and accounting purposes; fiscal monitoring and control methods; the County’s Debt Utilization Policy, short-term and municipal borrowing strategies and techniques, various types of financial instruments and methods of issuance; Annual Comprehensive Financial Report (ACFR) guidelines and processes; Public Financing Authority (PFA) financial statements and the related annual audit process; project management methods and processes.

Skill in: applying financial principles and regulations to assigned fiscal program area; preparing financial statements; use of computers and related technology including software applications specific to work performed, such as the Ventura County Financial Management System (VCFMS), VCFMS Debt Module and Microsoft Office applications including Word and Excel; time management, setting priorities, planning and organizing work and delegating when necessary.

Ability to: exercise sound judgment; understand interrelationships among financial records and documents; analyze financial/accounting data and draw logical conclusions; analyze and evaluate administrative and abstract accounting concepts and procedures; review, analyze and interpret changes in legislation, accounting pronouncements, and reporting requirements; understand, interpret and apply professional principles, standards and procedural requirements; communicate effectively, both orally and in writing; conduct meetings to obtain agreement; resolve issues and transfer knowledge in areas of responsibility; establish and maintain effective working relationships with a diverse group of people and work effectively with staff at all levels, Countywide; work with bond counsel to resolve policy and legal issues; maintain good communication with financial institutions.

Applicable to the Senior only:

Thorough knowledge of: principles of lead supervision and training; methods of effective team building; different instructional and coaching techniques. Ability to plan, organize and direct the work of professional and technical staff.

RECRUITMENT PROCESS

FINAL FILING DATE This is a continuous recruitment and may close at any time; therefore, apply as soon as possible if you are interested in it. Your application must be received by County of Ventura Human Resources in Ventura, California, no later than 5:00 p.m. on the closing date.

The first review of applications is anticipated to take place on or around January 7, 2022 and will continue until the pool is sufficient to meet business needs.

To apply on-line, please refer to our web site at www.ventura.org/jobs. A paper application can be obtained by calling (805) 654-5129. Our address is County of Ventura Human Resources Division, 800 South Victoria Avenue, L-1970, Ventura, CA 93009. The Hall of Administration is open to the public Monday, Wednesday and Friday.

Note to Applicants: Sufficient information must be provided under the Education/Work Experience portions of the application and supplemental questionnaire to thoroughly and accurately demonstrate your qualifications to determine eligibility. A resume may be attached to supplement your responses in the above sections; however, it may not be submitted in lieu of the application.

NOTE: If presently permanently employed in another "merit" or "civil service" public agency/entity in the same or substantively similar position as is advertised, and if appointed to that position by successful performance in a "merit" or "civil service" style examination, then appointment by "Lateral Transfer" may be possible. If interested, please click here for additional information.

SUPPLEMENTAL QUESTIONNAIRE – qualifying All applicants are required to complete and submit the questionnaire for this exam at the time of filing. This questionnaire may be used throughout the examination process to assist in determining each applicant's qualifications and acceptability for the position. Failure to complete and submit the questionnaire may result in removal of the application from further consideration.

APPLICATION EVALUATION – qualifying

All applications will be reviewed to determine whether the stated requirements are met. Applicants meeting the stated requirements will be invited to continue to the next step in the recruitment process.

TRAINING & EXPERIENCE EVALUATION - 100%

Training and Experience Evaluation (T&E) is a structured evaluation of the job application materials submitted by a candidate, with special emphasis on the written responses to the supplemental questionnaire. The T&E is NOT a determination of whether the candidate meets the stated requirements; rather, the T&E is one method for determining who are the better qualified among those who have shown that they meet the stated requirements. In a T&E, applications are either scored or rank ordered according to criteria that most closely meet the business needs of the department. Candidates are typically scored/ranked in relation to one another; consequently, when the pool of candidates is exceptionally strong, many qualified candidates may receive a score or rank which is moderate or even low resulting in them not being advanced in the process.

NOTE: In a typical T&E, your training and experience are evaluated in relation to the background,experience and factors identified for successful job performance during a job analysis. For this reason, it is recommended that your application materials clearly show your relevant background and specialized knowledge, skills, and abilities. It is also highly recommended that the supplemental questions within the application are completed with care and diligence. Applicants must earn a score of seventy percent (70%) or higher to qualify for placement on the eligible list.

ELIGIBLE LIST Candidates successfully completing the examination process may be placed on an eligible list for a period of one (1) year.

The eligible list established from this recruitment may be used to fill present and future Regular (including Temporary, and Fixed-term), Extra Help and Intermittent vacancies for this position and similar positions only. There is currently one (1) Regular vacancy within the Auditor-Controller's Office.

NOTE: If appointed at the lower level, incumbents may be promoted to the higher level without further examination upon meeting the minimum requirements, demonstrating satisfactory performance, and in accordance with the business needs of the department.

BACKGROUND INVESTIGATION
The selected candidate may be subjected to a thorough post-offer, pre-employment background investigation which may include inquiry into past employment, education, criminal background information, and driving record.

For further information about this recruitment, please contact Katie Reynolds by e-mail at katie.reynolds@ventura.org or by telephone at (805) 654-2563.

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