Under general direction, supervises accounting staff and performs a wide range of complex professional accounting duties in the analysis, preparation and maintenance of financial records and reports; completes complex and difficult accounting analyses and reports; and performs related duties as assigned.
The Finance Officer is responsible for supervising the work of other accounting employees in the City’s Finance Division in addition to performing diverse and specialized accounting work that is complex and involves significant accountability and decision-making responsibility. In comparison to the typical hierarchical structure within a Finance Division or Department the Finance Officer would be a higher-level position than a Senior Accountant and oversees all aspects of the City’s financial functions in the Finance Manager’s absence.
ESSENTIAL DUTIES AND RESPONSIBILITIES
The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this position.
- Provides day-to-day leadership and works with staff to ensure a high performing, customer service-oriented work environment that supports achieving the Finance Division’s and City’s mission, objectives and values.
- Plans, organizes, supervises, and evaluates the work of employees responsible for accounts payable and receivable, payroll and benefits processing, utility billing, business licenses, and record keeping.
- Reconciles cash receipts, revenues and posts amounts to the general ledger.
- Reconciles and prepares journal entries and bank reconciliations.
- Prepares quarterly treasurer’s report, financial reports, and other related financial reports that are presented to the City Manager, City Finance Committee, and City Council.
- Provides financial and budget information to other departments and assists in resolving questions and issues that may arise.
- Assists with the development of the City’s budget including review and preparation of budget estimates and document production for submittal to the Government Finance Officers Association (GFOA).
- Coordinates and oversees the internal and external audit of the City’s accounting records, financial statements and special funds conducted by the City’s external auditor.
- Assists with the development of the City’s Annual Comprehensive Financial Report and document production for submittal to GFOA.
- Coordinates preparation and review of other required external reports including the Annual Street and Road Report and State Controller’s Report.
- Calculates GANN appropriations limits, property tax rates and fixed charge assessments for bonded indebtedness and prepares applicable reports.
- Establishes and maintains internal control procedures and ensures that accounting standards are met.
- Covers all aspects of the City’s financial functions and covers the role of Finance Manager/Treasurer in that individual’s absence.
- Conducts research and performs special projects as requested by the Finance Manager/Treasurer and the City Manager.
- Principles and practices of general, fund, and governmental accounting including financial statement preparation and methods of financial control and reporting; principles and practices of cost and fixed asset accounting.
- Generally Accepted Accounting Principles (GAAP), Governmental Accounting Standards Board (GASB) and GFOA accounting standards and requirements.
- Internal control and audit principles and practices;
- Principles and practices of municipal budgeting;
- Laws and ordinances relating to the financial administration of public agencies;
- Public purchasing and contracting principles and practices, including competitive bidding procedures; and
- Principles and practices of effective supervision
- Operate a computer and spreadsheet software.
- Ability to obtain sufficient knowledge of all accounting modules, including accounts payable; accounts receivable; utility billing; and payroll.
- Analyze and make sound recommendations on complex financial data and operations.
- Plan and evaluate financial programs and make sound recommendations for improvement.
- Understand, interpret, explain and apply City, state, and federal laws regulating City financial accounting, reporting and record keeping.
- Develop and implement financial procedures and controls.
- Perform complicated mathematical calculations and analyses.
- Prepare clear, concise and comprehensive financial statements, reports and written materials.
- Exercise sound independent judgment within general policy guidelines.
- Understand, implement, and apply personnel policies and provisions of Memoranda of Understanding.
- Establish and maintaining effective working relationships with all levels of City management, staff and outside auditors.
Training and Experience:
A typical way of obtaining the knowledge, skills and abilities outlined above is graduation from a recognized four-year college or university with a major in accounting, finance, business administration or a closely related field. At least five years of progressively responsible professional accounting experience, preferably in a governmental agency; and two years of supervisory experience, or an equivalent combination of training and experience.