Financial/Federal Grants and Project Closeouts Analyst

Position Information:

Home to SXSW, Austin City Limits (ACL), and glorious natural springs and parks, Austin, Texas, is one of the fastest-growing areas in the United States, as well as the Live Music Capital of the World. Austin is the historic state capital of Texas and is the location of the Texas Department of Transportation Headquarters. TxDOT's Financial Management Division is seeking a Financial/Federal Grants and Project Closeouts Analyst. The ideal candidate will possess Federal grants, cost allocation and accounting in a highly complex, multi-billion dollar entity. Come join our team at our beautiful, new Stassney campus in Austin, where you will enjoy a hybrid work schedule (with minimal in-person days), covered employee parking, walking trails, on-site fitness center, coffee bar, and on-site cafeteria. We have a diverse workforce of over 12,000 employees statewide. If you want to build an exciting career, let's talk!

At TxDOT we value employee work-life-balance. In keeping with our commitment to this value our employees benefit from a wide array of programs and activities that include telework, flexed and compressed work schedules, wellness leave incentive, in-house fitness center, career development programs, tuition assistance, and various other benefits. For a complete list of our total compensation package please visit our website at: https://ftp.dot.state.tx.us/pub/txdot-info/hrd/careers/hidden_benefits.pdf

Stassney Campus:

https://youtu.be/u42vEZacDgA

Minimum Salary: 55,000.00 Maximum Salary: 70,000.00

Pay Basis: Yearly FLSA Status: Nonexempt

Work Locations: Stassney Hq - Main 6230 East Stassney Lane Austin 78744

Travel: Yes, 5 % of the Time

Shift: Day Job Shift Details: 40

Location Flexibility: Hybrid Location Flexibility Details: Up to 4 days telework after an initial onboarding period.

Benefits and Perks:

At TxDOT, we value employee work-life balance. In keeping with our commitment to this value, our employees benefit from a wide array of programs and activities that include:

• Low Turnover
• Retirement Pension
• Alternative Work Schedules
• Paid Leave/Holidays
• Health Premiums paid at 100% for full-time employees
• On the Job Training
• Tuition Assistance Program
• Comprehensive Wellness Program/Wellness Leave Incentives
• Career Development Programs/Opportunities for advancement

For a complete list of our total compensation package please visit our website at: Total Compensation Package

To view benefits available to all State of Texas employees visit: Benefits at a Glance | ERS (texas.gov)

Position Description:

This position performs various accounting-related activities, including but not limited to Federal Highway Administration (FHWA) project closeouts, responding to internal and external federal audit requests, processing journal entries and timely adjustments in PeopleSoft and other applications. Additional responsibilities include research, analysis and interpretation of financial data, reconciliation of project expenditures across multiple IT systems and monitoring/reporting of inactive projects. Work requires excellent communication skills, ability to collaborate with different areas of FIN, other TxDOT districts & divisions and Federal agencies. Employee must have a high level of attention to detail, handle multiple tasks, and strong research & problems solving skills. Experience with PeopleSoft, Microsoft applications and web applications is preferred.

Essential Duties:

• Reconcile and process project financial closeouts with the Federal Highway Administration, other Federal agencies and State and Locally-Funded projects.
• Review, analyze and monitor Federal Highway Administration inactive projects.
• Work closely with different areas within the Financial Management division, as well as TxDOT districts and divisions personnel to encourage timely reporting and reimbursement processing.
• Process modifications of federal funding awards in compliance with stated deadlines, rules, and regulations, as well as TxDOT’s internal guidelines.
• Assist with internal and external audits of federal programs within the Financial Management Division. Ensure accurate and timely completion of audit activities including the coordination of meetings, audit inquiries and resolving questions regarding transactions and processes.
• Assist with developing internal controls to mitigate risk of non-compliance.
• Prepare complex accounting activities such as the processing of summary journal vouchers for funding & expenditures adjustments and analyzing/reconciling federal receivables.
• Assist with processing/implementation of project closeout requests, notifications, and legislation.
• Assist with internal and external inquiry responses with TxDOT district/division offices, MPOs, federal and local entities, as needed.
• Develop and update project closeout training and other materials at least annually, to ensure staff, district & division offices are in compliance with laws, regulations, policies, procedures, and standards pertaining to federal-aid transportation programs.
• Completes projects timely and accurately and within established deadlines.
• Other duties as assigned.

Minimum Qualifications:

• Education: Bachelor's Degree in Accounting or Business-related discipline. Relevant experience may be substituted for education on a year per year basis. Undergraduate and/or advanced degree are highly preferred.
• Experience: 2 years accounting, bookkeeping, payroll, auditing experience. (Experience can be satisfied by fulltime or prorated part-time equivalent).

Preferred Qualifications:

• Bachelors degree in Finance, Accounting, Economics, Business Administration, etc. highly preferred.

Competencies:

• Grant, fund and cost accounting principles and procedures
• Project and revenue accounting and compliance
• Revenue deposit procedures
• Auditing and investigative methods, practices and procedures
• Generally accepted accounting principles, procedures and terminology
• Applicable laws, rules, and regulations

Expert skill in -

• Researching, analyzing, and interpreting policies and state and federal laws and regulations specific to functional area

Proficient skill in -

• Public relations for maintaining effective working relationships with individuals and groups, both internal and external
• Maintaining effective working relationships with others
• Using basic mathematical fundamentals
• Analyzing and organizing business and technical data
• Physical Requirements and Working Conditions:
• Sedentary work: Lift up to 10 lbs at a time and occasionally carry files/small tools
• Sitting - prolonged periods of time
• Repetitive Motion-substantial movements of the wrists, hands, and/or fingers
• Close Visual Acuity-work includes data/figures; view a computer screen; extensive reading

Conditions of Employment:

Please click this link to read the standard conditions of employment for all positions: Standard Conditions of Employment (TxDOT)

• Job: Finance/Accounting
• Schedule: Full-time
• Employee Status: Regular
• Job Type: Standard
• Job Level: Non-Management
• Job Posting: Apr 19, 2024, 2:01:29 PM Unposting Date: Ongoing
• State Job Title/s: Accountant III State Job Code/s: 1016
• Military Occupational Specialty (MOS)

TxDOT is committed to hiring veterans. To assist in determining whether your military experience may pertain to the minimum requirements for this position, Military Occupational Specialty (MOS) codes from each branch of the U.S. Armed Forces have been assigned to each state classification code/title where applicable. The MOS codes are grouped by occupational category.

To view the MOS codes please click on link below and click on the appropriate occupational category.

https://hr.sao.texas.gov/CompensationSystem/JobDescriptions

Applicant Information:

The Texas Department of Transportation is an Equal Opportunity/Affirmative Action Employer and does not tolerate discrimination in the workplace. We are committed to a diverse and inclusive workplace. All employment is decided on the basis of qualifications, merit and business need.

If requested, reasonable accommodations will be made for persons with disabilities for any part of the employment process in accordance with the Americans with Disabilities Action of 1990.

Please click this link to read the information for applicants: Additional Applicant Information