Serves as the day-to-day fiscal operations supervisor for Southeast Washington Aging and Long Term Care. This role is responsible for supervising the day to day functions of the Accounts Payable, Accounts Receivable and the Payroll and Benefits management. This position will ensure backup role to all functions of the fiscal department, manage day to day personnel issues for that department and ensure staff development. This position will assist the Fiscal Manager with backup functions and prepare manager reports for revenue and expenditures for decision making. The duties and responsibilities will include training and oversight of the daily fiscal operations. This role will hold primary responsibility for working with contractors on budgets for contract cycle and provide troubleshooting and technical assistance for contractors for accounting related to ALTC program funds. This position will work with managers on ADA compliance issues to include accommodations and support managers on labor and industry claims that require revised job descriptions, return to work processes and paperwork and possible requests for outside medical evaluation.
- Supervises, assign and coordinate preparations of accounts receivable, accounts payable, payroll and benefits bank reconciliations, and assist fiscal manager with month end closing processes.
- Perform backup on accounts receivable, accounts payable, payroll and fiscal manager responsibilities as needed.
- Makes hiring, and termination recommendations.
- Monitors performance of fiscal staff supervised to include performance evaluations and managing personnel concerns.
- Manages fiscal staff job performance by developing training and performance improvement plans and keeps Director and Fiscal Manager informed of any staffing concerns related to activity.
- Prepares reports for management staff on grant funded programs to include cost per unit of service, trending across years by program and contractor and direct services.
- Manages contract maximum consideration against monthly expenditures and make recommendations in advance for contract modifications.
- Prepares Ad hoc reports for management as requested
- Assists Fiscal Manager and Contracts Manager with budget forecasting for preparation.
- Assists managers with monthly reports on family caregiver revenue and expenditures to include wages, benefits and contract spending compared to revenue available. This includes extrapolating data from payroll reports after each payroll by cost centers and compare them to budgeted percentages of each cost center monthly. Coordinate and communicate with appropriate program manager to modify employee time use as needed.
- Review of financial components of request for proposals or open procurement processes for contracts.
- Upon referral from managers, will assist employees with accommodation issues, working with the supervisor, determining with management reasonable accommodations and follow up with steps which may include procuring a local expert to determine best method to meet accommodation, coordinating steps to follow up with the accommodation needs of the employee, documenting and placing in personnel file.
- Work with managers when there is a labor and industry injury, which may include corresponding with L&I, employee and manager, revising job descriptions, corresponding with appropriate medical professionals and other involved parties and when warranted, establishing third party medical evaluations.
- Work with Payroll Specialist when there are employee needs for drug and alcohol testing following the CBA
- In conjunction with the fiscal manager, review procedures for quality, clarity, efficiency and compliance.
- Determines best mode of training and level of supervision to perform quality work, audit AP and AR, troubleshoot issues to get correct and timely information to Fiscal Manager for monthly and year end closings
- Other duties as assigned
- Bachelor's degree in accounting or related degree with considerable accounting curriculum.
- Two years of accounting experience
- Two years’ experience in supervision
- A combination of accounting or related field, education and experience which would provide the applicant with the desired knowledge, skills, and abilities to perform the job
- Possession of a valid driver’s license and minimum state-required vehicle insurance and have use of reliable transportation
- Employment offers are contingent upon successful completion of a criminal background investigation
- Valid State Driver’s License required and proof of insurance, if requested
- Human Resource experience
- Grant, fund, or governmental accounting experience