Payroll Manager

JOB SUMMARY:

The Payroll Manager is responsible for the management, coordination and direction of payroll in the Finance Division.

ESSENTIAL JOB FUNCTIONS:

• Maintain payroll compliance with federal, state, and local legal requirements by studying existing and new legislation; enforcing adherence to requirements; and advising management on needed actions.
• Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; and participating in professional societies.
• Supervise, monitor, assist, train and evaluate payroll technicians.
• Process bi-weekly, monthly, and off cycle employee payroll payments in an accurate, compliant and timely manner.
• Calculate and deduct appropriate amounts from payroll checks.
• Verify all overtime hours with the appropriate management personnel prior to issuing payroll checks.
• Verify payroll liabilities by reviewing the calculation of employee federal and state income and social security taxes, state retirement contributions, and employer's social security and state contributions.
• Maintain general ledger regarding payroll transactions.
• Oversee internal payroll and accounting audits on a semi-annual basis.
• Ensure the timekeeping and payroll software is set up and updated to include current payroll related tax rates, calendar dates, accrual rates and overtime rules.
• Provide payroll support to departments by answering questions and requests about payroll processes, the timekeeping software and payroll accounting software.
• Partner with Human Resources Division in aligning and maintaining a reliable payroll and benefits system.
• Prepare relevant weekly, monthly, quarterly and year-end reports (941s, W2s, State Reporting etc.).
• Maintain power user role for the payroll software
• Assist with the annual budget process for payroll.
• Perform other related assigned duties.

MINIMUM REQUIREMENTS TO PERFORM WORK:

• Bachelor’s Degree in Finance, Accounting or closely related field and 5 years of experience in payroll, including two (2) years of supervisory experience.
• Or equivalent combination of education and experience.
• Preferred Certified Payroll Professional (CPP)
• Preferred Dayforce Ceridian experience

KNOWLEDGE, SKILLS AND ABILITIES:

• Skill in the use of analytics, problem solving, data processing, and communication;
• Skill in the use of personal computers and office software;
• Ability to handle problems and emergencies effectively;
• Ability to maintain confidential information;
• Ability to maintain, manage, and organize records;
• Ability to establish and maintain cooperative relationships with town officials and governmental representatives.

PHYSICAL REQUIREMENTS:

• While performing the duties of this job, the employee is regularly required to talk or hear. Specific vision abilities required by this job include close vision, distance vision, usage of computers and reading.
• This position requires substantial repetitive motion of wrists, hands, and fingers. The employee is frequently required to stand; walk; use hands to finger, handle, grasp or feel; and reach with hands and arms.
• The employee consistently maintains balance either sitting, standing or walking and is occasionally required to stoop or crouch. The employee may occasionally push, pull or lift and move objects up to 10 pounds.

WORK ENVIRONMENT:

• The work environment involves everyday discomforts typical of offices, with occasional exposure to outside elements. Noise or physical surroundings may be distracting, but conditions are generally not unpleasant.