Associate Vice President of Finance

Associate Vice President of Finance
Mt Hood Community College
 Gresham, Oregon
Job Description

Mt. Hood Community College (MHCC) invites applications for the position of Associate Vice President of Finance.

Do you have strong financial management and budgeting experience and a passion for working for an organization that values diversity and demonstrates a strong commitment to social justice?

Position Summary

Reporting to the Vice President of Finance and Administration, works under broad, administrative direction to provide strategic leadership and direction in the planning, implementing, improving, and evaluating of the Finance, Budget, and Auxiliary Services division of the College; and promotes operational improvements. Provides operational and technical expertise to department staff, College departments, educational institutions, the community, and/or external agencies to support sound financial policy and funding allocations that meet programmatic objectives while utilizing an equity lens. Prepares and develops business initiatives, policies, and procedures that move the College forward in achieving its vision, mission, and strategic goals. Supervises management, classified, part-time, and student staff. May serve as a member of the President's Cabinet.

College Overview

MHCC is one of the largest community colleges in Oregon. It serves more than 25,000 students annually. Classes are offered at the Gresham Campus, Maywood Park Center, Bruning Center for Allied Health Education, and public schools within the district. MHCC students choose from 120 associate degrees, certificate programs, and transfer options, including unique offerings such as Cybersecurity, Mechatronics, Fisheries Technology, Funeral Studies, and automotive partnerships, as well as community education and offerings from the College's Small Business Development Center and Head Start program.

The community surrounding MHCC has grown in population and diversity over the past few years, and the area continues to grow. MHCC's student body mirrors the community. The College is committed to remaining accessible to an ever-increasing population with diverse needs.

MHCC is accredited by the Northwest Commission on Colleges and Universities. The College is financed by local property tax revenue, state reimbursement funds, and student tuition. The annual budget is $199 million, with a general fund budget of $84 million.

MHCC's service area encompasses about 950 square miles, including rural and urban communities. With a population of more than 300,000, the district boundaries extend as far east as the lofty peak of Mt. Hood and to the Wasco County line, south into Clackamas County, including Sandy, Boring, and Damascus, and West into the City of Portland. Within this area are the seven public school districts of Corbett, David Douglas, Gresham-Barlow, Parkrose, Reynolds, Centennial, and Oregon Trail. In addition, the College has expanded its online offerings.

Essential Duties

  • Directs the operations of the College’s business and auxiliary services departments, including payroll, grants, purchasing, contracting, budget, payroll, accounts payable, accounting, bookstore and food service contract operations, College radio station, and student financial services, establishing controls and maintaining responsibility for ensuring spending within the budget allocation.
  • Administers Board financial and budget policies and related College procedures, resulting in the development of procedures for financial services operations.
  • Directs the analysis and interpretation of federal, State, and local laws and generally accepted accounting principles, ensuring internal financial policies, procedures, and financial statements are in compliance with applicable laws and principles.
  • Oversees the College legal and internal budget development process in compliance with the applicable provisions of the Oregon Budget Law; participates in the oversight, preparation, administration and control of College budgets including general and special funds.
  • Provides internal guidance to College leaders to maintain budgetary controls; serves as College subject matter expert, and provides oversight of internal audits to ensure various programs operations are within budget and in accordance with fiscal practices, local, state and federal laws.
  • Directs the external audit process and works with external auditors to coordinate applicable processes including serving as liaison between the Board Audit Committee and the external auditors.
  • Serves as primary point-of-contact and provides leadership to the College’s annual auditing processes; oversees scheduling of annual audit, preparation of audit worksheets, schedules and materials in compliance with GASB; performs analytical review and analyses of draft schedules for College’s annual financial report and Schedule of Expenditures of Federal Awards and respond to auditor’s questions and requests.
  • Participates in providing support to internal and external stakeholders in assessing the financial impact of legislation, ballot measures, negotiations and related matters; oversees analysis and analyzes proposed legislation and recommends new and revised legislation language to assure business and financial services laws which enhance the District’s educational mission.
  • Manages, supervises, and monitors the performance of assigned personnel; interviews and selects employees, and establishes performance requirements and personal development targets; provides coaching for performance improvement and recommends transfers, reassignment, termination, and disciplinary actions.
  • Provides technical expertise to administrators, managers, and supervisors regarding College financial matters; interprets and explains laws, practices, rules, regulations, policies, procedures; develops and leads staff in solving unique problems specific to College finances.
  • Participates in collective bargaining negotiations and advises College administration regarding financial issues and impacts.
  • Ensures appropriate processes, procedures, and change management plans are in place; develops work flow and standard operating procedures and related documentation; trains stakeholders on budget accountability in accordance with approved protocols; prepares and oversees the preparation and maintenance of a variety of presentations, reports, records and files related to assigned activities.
  • Keeps current on and analyze public agency accounting laws, regulations and best practices; leads, attends, and participates in related trainings, workshops, in-services and seminars.

Additional Duties

  • Serve as command or general staff in the organization’s Incident Command System (ICS) structure.
  • Performs all other duties as assigned.

Minimum Qualifications

  • Bachelor’s degree in finance, accounting, business administration, public administration, or a closely related field is required.
  • Five (5) years of business or financial operations administration and management experience in a public community college, institution of higher education, K-12 school district, municipal, State or federal public agency, including at least one (1) year in a leadership capacity, overseeing multiple financial operations, functions, and staff.
  • Possession of a valid driver’s license, personal insurance, and access to a reliable automobile during work hours. Must have at least three (3) years of driving history
  • Demonstrated experience as an equity-minded leader that uses influence and authority to build diversity, equity, and inclusionary capacity
  • Any other combination of training and experience which demonstrates the applicant is likely to possess the required skills, knowledge and abilities may be considered.

Desired Qualifications

  • Certification as a Certified Government Financial Manager (CGFM), Certified Public Accountant (CPA), or Certified Management Accountant (CMA)
  • Experience working in a richly diverse community and environment is highly desirable

Knowledge, Skills and Abilities

Knowledge of:

  • Governmental fund accounting systems and principles, institutional budgeting and accounting processes
  • Computerized financial accounting and database systems, project management, word processing and spreadsheet software
  • Applicable federal, State and local regulations, accrediting commissions and licensing requirements
  • College administrative regulations, Board policies and collective bargaining agreements.
  • Policies, trends and issues in higher education
  • Data collection, analysis and reporting techniques
  • Internal consulting concepts and practices.
  • Interpret and apply local, State and Federal laws, guidelines, regulations and reporting procedures as they relate to student and employee information and records in a public agency
  • FCC licensing requirements for radio station operations
  • Project management, communication, outcome analysis and problem-solving methods and practices, with the ability to anticipate needs and resolve conflict
  • Ethnic, cultural, geographic, and socio-economic diversity of the populations served by the College
  • Effective techniques and best-practices in leadership, management and supervision of programs and staff
  • Elements of effective customer service
  • Effective time management techniques

Ability to:

  • Plan, direct and integrate a broad range of complex business and financial planning, budgeting and service programs and activities.
  • Manage and participate in oversight, preparation and monitoring of District budgets
  • Analyze processes and problems, identify opportunities for improvement and follow through on changes in a timely and consistent manner
  • Provide internal consultation services
  • Present information regarding College programs in a proactive, comprehensive manner
  • Develop and implement strategic short-term and long-term goals and objectives for College financial and auxiliary services
  • Design and implement financial, budgeting, accounting and recordkeeping systems
  • Ensure compliance with local, State and federal laws, board policies, administrative regulations and collective bargaining agreements relating to assigned functional areas
  • Manage service contracts and providers
  • Provide technical expertise and support for the College financial systems
  • Resolve a variety of fiscal, budgetary and business operations issues, questions and systems problems
  • Provide input and direction to the budget planning process and manage assigned department budgets, ensuring spending within budget allocations
  • Process, input and extract a variety of complex data, reports, records and related information into multiple databases
  • Prepare and deliver a variety of technical data, complex financial statements, statistical analyses and narrative reports
  • Provide exemplary customer service in a courteous, prompt and efficient manner
  • Select, manage, train, motivate and evaluate assigned professional, paraprofessional and support staff
  • Work effectively and collaboratively in an ever-changing, multi-tasking, multi-deadline, environment
  • Model and maintains high standards and performance expectations
  • Actively participate on and/or lead various College committees, meetings, and workgroups
  • Maintain current knowledge of governmental accounting laws and best practices
  • Maintain confidentiality
  • Work effectively and collaboratively with those contacted in the course of work
  • Demonstrate high personal integrity and sound professional ethics
  • Ensures and promotes health and safety in the workplace
  • Maintain the confidentially of information

Mt. Hood Community College is an Equal Opportunity Employer that actively supports workforce diversity.