Procurement/Contract Specialist or Senior Procurement/Contract Specialist

Procurement/Contract Specialist or Senior Procurement/Contract Specialist
Town of Payson
 Payson, Arizona
Job Description

Procurement/Contract Specialist or Senior Procurement/Contract Specialist: Annual Salary Range $55,682 - $94,723,

Full Time, Non-exempt, Pension, Benefits.

First Applicant Review 04.05.2024. Open until filled.

The Position:

The Procurement/Contract Specialist performs professional level work in the planning, organization, development, and coordination of Town purchasing activities including formal and informal purchasing, contract negotiations, scope of work development, creating final contract documents and maintaining records. This position serves as the principal public purchasing official for the Town and is responsible for the procurement of materials, equipment, supplies, services, and construction in accordance with applicable federal, state, and local laws, ordinances, rules, and regulations. The Senior Procurement/Contract Specialist is distinguished from the Procurement/Contract Specialist by the level of experience, the ability to perform the full-range of duties and make decisions independently, and to perform increasingly complex tasks.

The Ideal Candidate:

The ideal candidate will have a bachelor’s degree in purchasing, contract administration or related field. Will have full-time professional-level experience involving the acquisition of equipment, supplies, commodities, or services, preferably in a municipal or governmental setting. Experience should include working with a substantial purchasing and contracting program involving competitive bidding and negotiation process, as well as developing, evaluating, and administering contracts.

Having at least one of the following certificates is highly desirable: NICP-CPP

(National Institute for Public Procurement – Certified Procurement Professional); CPPB (Certified Professional Public Buyer); CPPO (Certified Public Procurement Officer); Certified Purchasing Manager (CPM), Certified Supply Chain Professional (CSCP), or Certified Professional in Supply Management (CPSM).

Any equivalent combination of education, training, and experience, which provides the required knowledge, skills, and abilities for the position.

Essential Duties and Responsibilities:

  • Ensures the integrity of the public procurement, contracting and purchasing processes.
  • Oversees Town contracts, leases, and agreements.
  • Administers and manages solicitations/contracts
  • Works closely with the Town Attorney in finalization of bids, proposals, contracts.
  • Coordinates with department head or designated person on respective departmental contracts.
  • Provides procurement training, and customer support and guidance
  • Runs reports and analyzes financial system data
  • Monitors contract expenses
  • Resolves accounting issues.
  • Prepares and issues formal solicitations
  • Coordinates with vendors for the procurement of materials and services.
  • Assist in processing requisitions
  • Conducts public pre-bid/proposal conferences
  • Makes presentations at various meetings
  • Serves as a commodity and service specialist
  • Prepares contract administration documents
  • Maintains and tracks insurance documents
  • Creates, develops, and manages annual contracts
  • Maintains procurement records
  • Develops, recommends and implements Town procurement policies, practices and procedures
  • Writes and composes reports documenting procurement decisions.
  • Manages Town P-Card program
  • Supports the relationship between the Town and the public
  • Maintains absolute confidentiality of work-related issues and Town information.
  • Models the Town of Payson’s organizational purpose to Anticipate, Create and Serve by demonstrating our core behaviors and values of Integrity, Adaptability, Collaboration, and Excellence.

For additional information and to apply please visit: https://www.paysonaz.gov/departments/internal-services/human-resources/employment-opportunities

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