Assistant Finance Director

Department/Agency of position: 
City of Santa Fe Finance Department
Location of position: 
Santa Fe, NM
Wage/Salary: 
$36.847 - $55.271
Date Posted: 
Tuesday, September 10, 2019
Closing Date: 
Thursday, October 10, 2019
Job Description: 

GENERAL DESCRIPTION:

The Assistant Finance Director is an executive level position for the City of Santa Fe that reports to the Finance Director. Serving as a senior advisor and resource to the Finance Director, the Assistant Finance Director works to ensure effective and efficient financial management of the City's operations; responsible for ensuring policies and procedures are in place to provide reasonable assurance that the city assets are protected and the City is in compliance with relevant regulations and laws. The Assistant Finance Director assists the Finance Director in administering all Finance Department activities including treasury, accounting, accounts receivable, accounts payable, payroll, budget, cash and investments, procurement, and fleet operations.

SUPERVISION RECEIVED:

Works under the general supervision of the Finance Director.

SUPERVISION EXERCISED:

May supervise Finance Department staff.

NATURE OF WORK ESSENTIAL FUNCTIONS:

The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position.

  • Coordinates with Finance Department divisions to prepare and review federal, state, and City financial reports and analysis for distribution.
  • Develops and conducts training and instruction to Finance Department staff and staff citywide.
  • Performs special assignments pertaining to proposed legislation.
  • Prepares a variety of reports and correspondence.
  • Review and approve City personnel actions.
  • Develops and manages performance measurement system and reporting structure.
  • Produces forecasts and projections; prepares illustrations of economic and statistical data for various purposes; analyzes economic trends.
  • Performs as member of budget review team in evaluating and preparing city budget for all funds; ensures compliance with ordinances and laws applicable areas of assigned fiscal responsibility and oversight.
  • Coordinates with city investment/cash manager in overseeing cash flow operations and status; assists in decision making related to daily receipts, debt service budget, payments, adjustments, etc.
  • Calculates financial impact of union contract proposals.
  • Ensures high level of customer service standards throughout the department.
  • Ensures annual review and update of Financial Management Manual. Analyze fiscal management and control practices and develop written procedures as needed.
  • Responds to and implements recommendations from internal auditor.
  • Develop and conduct training and instruction to Finance Department staff and staff citywide.
  • Plans, coordinates, schedules, assigns and reviews work and maintains work standards for department managers.
  • Approves leave and timesheets.
  • Prepares annual work plan documents for managers; makes recommendations affecting employee status including, retention, advancement, discipline and recognition; monitors managers and supervisors engaged in performance management for consistency and quality.
  • Evaluates manager and staff performance and administers appropriate performance counseling and disciplinary action.
  • Oversees the maintenance and operation of the financial software.
  • Serves as the primary liaison with software vendor. Assists management in planning, organizing, and directing fiscal and administrative programs; assists in preparation, analysis and control of department budget; continually analyzes condition of approved department budget and expenditures to assure compliance with established budget limitations.
  • Ensures high level of customer service standards throughout the department.
  • Works with all divisions and departments to close out monthly/annually.
  • Ensures annual review and update of Financial Management Manual. Analyze fiscal management and control practices and develop written procedures as needed.
  • Responsible for assigning documentation of all standard operating procedures to staff.
  • Responds to and implements recommendations from internal auditor.
  • Develop and conduct training and instruction to Finance Department staff and staff citywide.
  • Assists all departments with questions, research and resolution of issues.
  • Analyzes complex financial information and reports to provide accurate and timely recommendations to management for decision-making purposes.
  • Conducts independent research and applies analytical and problem solving skills to lead and complete numerous and diverse highly complex special projects.
  • Plans, coordinates, schedules, assigns and reviews work and maintains work standards for division staff.
  • Approves leave and timesheets.
  • Prepares annual work plan documents for staff and evaluates staff; makes recommendations affecting employee status including, retention, advancement, discipline and recognition; monitors managers and supervisors engaged in performance management for consistency and quality.
  • Evaluates staff performance and administers appropriate performance counseling and disciplinary action.
  • Performs other related duties as required.
  • Represents the City before the City Council, Legislature, and/or any governmental regulations.
  • Attends committee/commission meetings as required, which may occur during evening hours.

MINIMUM QUALIFICATIONS EDUCATION AND EXPERIENCE:

  • Bachelor's degree in business administration, public administration, economics, accounting or finance and eight (8) years of direct and progressively responsible experience in accounting and/or finance administration, of which four (4) years must have been in a financial supervisory capacity in the public sector.
  • Any combination of education from an accredited college or university in a related field and/or direct experience totaling twelve (12) years (to include four years supervisory) may substitute for the required education and experience.

ADDITIONAL REQUIREMENTS:

  • CPA and/or MBA preferred.
  • Experience in municipality, county or government organization is preferred.
  • Proficient in Microsoft Office, especially Excel, Access, PowerPoint, Word, Outlook
  • Proficient in accounting database software, Tyler Munis or JD Edwards and report writer software Knowledge of and experience in municipal finance, governmental accounting, and/or governmental auditing; budgeting, cash management, debt management, investments, and bond financing; and of accounting and finance information technology systems and spreadsheets.
  • Skill in effective communication both verbally and in writing; effective mediation skills; excellent organizational and interpersonal skills; computer proficiency with MS Office and Windows; must be able to type rapidly and accurately to produce documents/spreadsheets; perform data entry as necessary to accomplish the essential functions of the position; use of technology, equipment and software typically used in the office environment.
  • Ability to present clear and concise graphic, oral and written reports and financial analysis.
  • Ability to handle a multitude of details and multi-tasks on a daily basis.
  • Ability to read, analyze, and interpret the most complex and sensitive documents; to include applicable public finance statutes and ordinances.
  • Must have through knowledge of the principles of investments, economics, debt management, and GASB, IRS, MSRB, SEC and DF A regulations.
  • Write highly technical or legal reports, memoranda, and position papers for public dissemination; apply mathematical models to the City's fiscal operations; apply principles oflogical or scientific thinking to a wide range of intellectual and practical problems.
  • Ability to establish and maintain effective working relationships with departments, administration and elected officials.
  • Ability to plan, schedule, direct, review, act in an independent manner, respond quickly and accurately, maintain confidentiality, make operational and policy recommendations; and analyze and take effective action.

ADA/EEO Compliance

The City of Santa Fe is an Equal Opportunity Employer. In compliance with the American's with Disabilities Act, the City will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective employees and incumbents to discuss potential accommodations with the employer. VETERAN'S HIRING INITIATIVE Pursuant to City of Santa Fe Resolution No. 2013-079, the City of Santa Fe Human Resources Department (HRD) has implemented a Veterans' Hiring Initiative policy in order to provide opportunities for veterans who meet or exceed the minimum qualifications for city employment to obtain City employment. The Governing Body does not guarantee that a veteran shall be hired for the position being applied for, only that the veteran will be given an interview; and, ii does not intend to supersede or modify any collective bargaining agreement that is currently in place with the City of Santa Fe. Job applicants who are veterans who have an honorable discharge from the military or are members of the National Guard or Reserve who have successfully completed basic training, must use the Veteran Certification Form to identify themselves and then must attach a copy of their 00214 or 00215 and/or their proof of current Active, Guard or Reserve enlistment in order to certify their status.

TO APPLY: Resumes will not be accepted in lieu of the city application form. Submit City of Santa Fe Application by one of the following methods: Fill out application at Human Resources Department, City Hall, 200 Lincoln Avenue, Santa Fe, NM; mail application to P.O. Box 909, Santa Fe, New Mexico 87504-0909; or fax application to (505) 955-6810. Applications may be downloaded from our website: www.santafenm.gov; or apply online at www.santafenm.gov. Applications become public record upon receipt and may be made available for public inspection upon request. When required of the position, attach a copy of certification(s) or license(s). Copies of high school diploma/GED & college degree must be provided at time of interview. Pre-placement physical exams are required for some positions. Incomplete applications may delay or exclude consideration of your application.