Budget Administrator, Senior

Department/Agency of position: 
Northern Arizona University Budget Office
Location of position: 
Flagstaff, AZ
Wage/Salary: 
$79,583 -$97,527
Date Posted: 
Thursday, April 4, 2019
Closing Date: 
Saturday, May 4, 2019
Job Description: 

Responsible for assisting with the development and administration of the University budget. Responsible for major projects and analysis within the Budget Office. Servers as a resource for financial stakeholders throughout the University. Reports to the department director.

Distinguishing Characteristics:

This is the senior position in the Budget Administrator family of classifications. The Budget Administrator, Senior will work with the University Budget Director to develop and administer the University budget. The Budget Administrator, Senior will execute many of the same activities as the Budget Administrator level, but in addition, will work on more complex analysis and have special project assignments.

Typical Duties and Responsibilities:

Serves as lead Budget Administrator in the Budget Office. Provides special analytical analysis and ad hoc reporting and analysis. Leads presentation and budget guideline development and updates. Provides special project management, including software implementation and support as needed. Maintains budget ledger chart of accounts and administrative overhead rate calculations. Serves as lead for budget software operations and maintenance including the development of a software roadmap Serves as the primary administrator of the University Administrative Overhead allocation rules. Functions as Budget Office liaison with Cabinet based units, providing knowledgeable support, information and supervision on a variety of budget, budget policy, and budget business processes. Provides training to newly assigned or less experienced personnel. Provides Budget Office and university unity support in budget processes and preparation of budget related documents mandated by the Legislature including: State Legislative Budget Request, State Operating and Local Fund Operating Budget. Performs and compiles complex financial and budget analysis, financial and budget projections, and trending reports using a variety of technical tools and methodologies along with solid understanding of university business systems and operations. Responsible for developing and tracking operating budgets, reporting significant deviations form approved budgets, analyzing historical and trending of revenue and expenses, interpreting data and information, and making recommendation on a broad range of budget, financial, and operating issues providing issue assessments to executive management. Utilizes strong technical skills with computer based systems and enterprise systems to extract and compile data, conduct independent research, compile detailed comparative analysis and provide information and reports to executive management. Produces requested data, information, and reports using the financial, budget and HR systems, the data warehouse and databases using a variety of tools including Excel, People Soft, and Business Objects, with the ability to learn other technological tools as needed. Carries out special studies of budget status, evaluates performance; provides information for accounting at various fund group, expenditure, or revenue levels for Local, State, and Federal funds; provides clear issue assessments to management. Participates as a member of Budget Office project teams on budget and financial information system upgrades and implementations as well as in university business process development, streamlining, and documentation. Identifies, proposes and implements methods and technology to streamline and advance internal and external processes including those related to budgets, budget reports and information, management information reports and budget data base systems. Supports and administers budget applications, information systems and databases to create budgets and other budget documents, state required budget reports, and to perform budget, revenue, and expenditure analysis, as well as various other financial ad hoc reports. Provides expertise on the People Soft Information system including all tables, data elements, relationships, problems, and issues for the budget office. Assist in the design and deployment of information management reporting policies and practices. NAU is currently engaged in an Organizational Growth and Effectiveness Initiative, which focuses on positioning the University for future success of its operational practices. As a result, some aspects of this position may be subject to change, such as, but not limited to: duties, titles, reporting structure, etc.