Director of Finance

Director of Finance
City of Fair Oaks Ranch Human Resources & Communications Department
 Fair Oaks Ranch, Texas
Job Description

Overview:

Under general direction from the Assistant City Manager, the Director of Finance is responsible for planning, directing, and overseeing the activities and operations of the Finance Department, including management of Accounting, Payroll & Accounts Payable, Utility Billing, Procurement, Municipal Court, Information Technology, Treasury, and Debt Management. Coordinates assigned activities with other City departments and outside agencies and provides highly responsible and complex administrative support to the City Manager's Office. Exercises direct supervision over staff.

Essential Duties and Responsibilities:

  • Assumes full management responsibility for all finance related department services and activities, including financial reporting, auditing, investments, debt, payroll, accounts payable, fixed assets, cash management, accounts receivable, and revenue accounting, utility billing; and recommends and administers policies and procedures.
  • Responsible for all other non-finance department related services and activities, including procurement, municipal court, and information technology.
  • Manages the development and implementation of department goals, objectives, policies, and priorities for each assigned service area; establishes, within City policy, appropriate service and staffing levels; and allocates resources accordingly.
  • Monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; assesses and monitors workload, administrative and support systems, and internal reporting relationships; and identifies opportunities for improvement and directs the implementation of changes.
  • Acts as official departmental representative to other City departments, City Manager's Office, elected officials and outside agencies; explains, justifies, and defends department programs, policies, and activities; and negotiates and resolves sensitive, significant, and controversial issues.
  • Selects, motivates, and evaluates department staff; provides or coordinates training and works with employees to correct deficiencies; and implements and administers disciplinary action up to and including termination as needed.
  • Plans, directs, and coordinates, through subordinate-level staff, the department work plan; meets with management staff to identify and resolve problems; assigns projects and programmatic areas of responsibility; and reviews and evaluates work methods and procedures.
  • Manages and participates in the development and administration of the department budget; estimates funds needed for staffing, equipment, materials, and supplies; directs the monitoring and approval of expenditures; and directs the preparation and implementation of budgetary adjustments as necessary.
  • Coordinates departmental activities with those of other departments and outside agencies and organizations; provides staff assistance to the City Manager, Assistant City Managers, Department heads, and City Council; and prepares and presents staff reports and other necessary communications.
  • Responds to and resolves sensitive inquiries and complaints from both internal and external sources.
  • Reviews and signs all higher-level department communication from within the Finance Department, including ordinances, bond negotiations and contracts.
  • Attends City Council meetings and takes necessary action regarding Council agenda items.
  • Advises the City Manager on all matters related to the financial management of the City; ensures the preparation and maintenance financial records and reports; and oversees the investment of City funds in accordance with applicable laws, ordinances, policies, and regulations; and oversees bonding agency criteria.
  • Participates in the development and administration of the City's annual operating budget.
  • Acts as liaison with municipal credit agencies; coordinates work of consulting financial adversaries; and monitors land and other financial market conditions.
  • Reviews, evaluates, and recommends improvements to the City's administrative and financial internal control systems, and ensures audit compliance.
  • Provides staff support to a variety of boards and commissions; attends and participates in professional group meetings; and stays abreast of new trends and innovations in the field of public finance and accounting.
  • Prepares all reporting to governmental entities, including but not limited to the IRS, State Comptroller’s Office, Bonding Agencies, TMRS, TWC, etc.
  • Performs other duties as assigned.

Minimum Qualifications:

  • Valid Texas Class C Driver’s License
  • A bachelor's degree from an accredited college or university, with a major in Public Finance, Accounting, or in a related field of study.
  • Minimum of ten (10+) years of experience in public finance and accounting including five (5+) years of administrative and supervisory responsibility.
  • Valid Certified Government Finance Officer Certificate or a Certified Public Accountant’s License.

Preferred Qualifications:

  • Knowledge of operational characteristics, services, and activities of a public finance program.
  • Knowledge of organizational and management practices as applied to the analysis and evaluation of programs, policies, and operational needs.
  • Knowledge of advanced principles and practices of municipal budget preparation and administration.
  • Knowledge of principles of supervision, training, and performance evaluation.
  • Knowledge of organization, function, and authority of various City departments.
  • Knowledge of pertinent Federal, State, and local laws, ordinances, statutes, and regulations.
  • Knowledge of program analyses and revenue forecasting.
  • Knowledge of principles and practices of governmental accounting and financial auditing.
  • Skill in operating a personal computer and utilizing rudimentary software.
  • Ability to develop, implement, and administer goals, objectives, and procedures for providing effective and efficient services for the City.
  • Ability to analyze problems, provide alternatives, identify solutions in support of established goals, project consequences of proposed actions, and implement recommendations.
  • Ability to identify and respond to community and City Council issues, concerns, and needs.
  • Ability to prepare and administer a complex departmental budget and allocate limited resources in a cost-effective manner.
  • Ability to research, analyze, and evaluate new service delivery methods, procedures, and techniques.
  • Ability to provide administrative and professional leadership and direction to subordinate staff.
  • Ability to communicate clearly and effectively, both verbally and in writing.
  • Ability to prepare, review, and present clear and concise administrative and financial reports.
  • Ability to establish and maintain effective working relationships with City staff and officials, other government officials, community groups, the general public, and media representatives.
  • Ability to develop sound accounting and related financial systems and procedures.

Physical Demands:

  • Typically requires sitting, talking, hearing, seeing, standing, walking, driving, use of and ability to operate office equipment and machines.
  • May require occasional lifting, lowering, pushing, or pulling of 25 - 50lbs. and occasionally up to 75 lbs.

Work Environment:

  • 95% of work will be performed indoors at the office.
  • 5% of work will be performed outdoors or in the field.
  • Subject to outside weather conditions
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