Under general supervision, performs a variety of functions and activities required for federal grants acquisition, compliance, and administration.
Major Tasks, Duties, and Responsibilities:
- Prepares and posts journal entries on a daily, monthly, quarterly or annual basis relating to assigned funds; and reviews and approves transactions, and reconciliations of the general ledger accounts to subsidiary ledgers and external statements and resolve discrepancies
- Prepares monthly, quarterly and annual financial reports.
- Collaborates in the preparation of budgets for all grants, including monitoring expenditures, reporting and reconciling discrepancies.
- Works with individual grant managers throughout the City to monitor expenditures charged to the grant in total.
- Monitors and reconciles assigned funds, assisting in the preparation of all necessary financial reports that are required by state and/or federal law.
- Furnishes requested information relative to internal and external audits of grant activities.
- Reconciles and assists grant managers with accounting issues related to the management of all grants received by the City including assisting in the preparation of the SEFA (Scheduled of Expenditures of Federal Awards) for the City’s Single Audit; as well as, calculating deferred revenues and receivables for all grants at year end and supporting Single Audit SEFA (Schedule of Expenditures of Federal Awards).
- Monitors activities and financial compliance of state and federal grants received by the city and maintains a grants worksheet for each federal or material state grant;
- Maintains proper accounting records according to Generally Accepted Accounting Principles and Governmental Accounting Standards Board statements.
- Participates in, cross-trains, and provides back-up and support to the other Accountant IIIs and their duties. This includes the City’s bi-weekly payroll, month-end, and year end processes, reconciliations, business processes, financial system troubleshooting, and projects as assigned.
- Facilitate the annual SCFD audit.
- Work with other department Directors and Managers to define information and reporting needs and reporting solutions, including financial system query and reporting support.
- Supervision Received from: Controller
- Supervision Given to: None
- Required Education and Experience
- Bachelor’s Degree in Accounting or related field and prefer a commitment to accounting field through a record of continuing professional education.
- Minimum of five years of applicable professional experience in the area of governmental accounting, compensation and benefits taxation, and/or experience in the public accounting field.
- Public sector accounting experience preferred.
- Required Certifications/Licenses/Specialized Training
- Licensed Certified Public Accountant is preferred.
KSA's and Physical/Mental Reqs:
Sound knowledge of Generally Accepted Accounting Principles, Governmental Accounting Standards, fund accounting. Possess a high degree of attention to detail, and the ability to gain understanding and find solutions to problems. Knowledge of general ledger accounting, payroll and other financial processes. Knowledge of project requirements gathering and analysis. Ability to analyze situations quickly and objectively to determine proper courses of action. Excellent leadership and customer service skills in the areas of communication, problem analysis/decision making, and interpersonal relations. Possess excellent written and verbal communications skills to interact with individuals both within and outside the organization. Ability to demonstrate those strong communication skills communicating with technical and non-technical management, coworkers, and users. Organize work and manage assignments efficiently and handle all assigned responsibilities with professional care and competency. Ability to effectively direct the work of staff and demonstrates leadership traits and qualities. Ability to work independently and as a team member. Background check and credit check required.
- Prior experience with JD Edwards is preferred. High proficiency in the use of computers, accounting software applications, and Microsoft Office application programs including Excel, Word, Access, and Power Point.
- Lifting and Carrying: Must be able to lift and carry objects, such as ledger books, weighing from 2 to 5 pounds several times a day, using assistance if needed.
- Pushing and Pulling: May push or pull boxes weighing 10-25 pounds to/from storage rooms, etc. at City Hall, and/or other facilities. A pull-cart will be available to ease transportation.
- Body Positions: Sits at a desk for extended periods of time (between five to eight hours per day). Must be able to stretch and reach directly in front of body and to each side for ease in answering phones, using computer, and pulling files and books from shelves at varying heights.
- Hearing: Employee must hear the phone and audible signals from equipment.
- Vision: Employee uses vision to read handwriting, enter and review data on a computer, and read difficult written books/reports.
- Must have strong, fundamental mathematical and statistical skills including addition, subtraction, multiplication and division for analyzing and calculating complex data. Must possess strong analytical skills, inquisitive or investigatory skills, and ability to research data and make sound judgement as to relevance, appropriateness and application. Must be able to quickly ascertain and assimilate information.
- Must be able to read and interpret detailed and complex mathematical, statistical, and financial reports. Written communications must be at an advanced technical/business level. Must be able to speak and verbally present information to communicate with other members of the organization, the management team, city council, financial auditors, citizens, and others.
- be able to thoroughly research and review financial data, complex and detailed reports, and make difficult analytical decisions and sound recommendations for use by the department/organization.
- Must remember large amounts of data, instructions given, etc.
- Work is performed in an office and includes extended periods of sitting.
- Work includes frequent interruptions, a high volume of work, and tight daily deadlines.
- Work involves dealing with angry, frustrated or upset individuals.
- Personal computer
- Calculator; 10-key adding machine