Under limited direction, to manage and oversee complex administrative, fiscal, and operational functions of a department; may supervise and train staff; and to perform related work as required.
DISTINGUISHING CHARACTERISTICS
Positions in this senior management class typically report organizationally to the department head. These positions have significant responsibility for departmental fiscal/budget matters, and other assigned administrative functions. Fiscal responsibilities performed and overseen include areas such as budget preparation and monitoring, fiscal and program analysis, financial reporting, and department level accounting functions. Administrative responsibilities performed and overseen include areas such as contracts, grant preparation and monitoring, and other general management support to the department. Chief Fiscal Officer may be responsible to supervise and train other staff. Duties are performed with a high level of independence and initiative. This position is an unclassified, at-will position.
IDEAL CANDIDATE
The ideal candidate will have three (3) years of supervisory and/or managerial experience involving financial reporting and/or auditing on behalf of public agencies and/or non-profits. Additionally the ideal candidate will possess a strong ethical standard and a commitment to transparency and accountability in financial management and the ability to establish and maintain trust with team members, senior officials, and the public; will have a strong background in financial management, organizational development, public sector operations and fund accounting; will demonstrate the ability to collaboratively solve problems with innovative solutions; and have a strong background in supervision and management, including work planning, employee evaluation, training, and development.
EXAMPLES OF ESSENTIAL DUTIES
Duties may include, but are not limited to, the following:
Provides oversight and supervision for the administrative, operational, and fiscal activities of the department, including contractual and general business activities; prepares or oversees the preparation of County budget submissions, and other budgetary and reporting information required by State and/or Federal agencies; develops, administers and implements departmental fiscal policies and procedures; maintains current knowledge of industry standards for public finance administration, cost and fiscal control accounting, financial reporting, and financial forecasting and analysis; ensures compliance with governmental accounting standards and Federal, State and County fiscal regulations and mandates; interprets financial data and maintains fiscal controls; conducts financial audits; oversees and coordinates processing of departmental invoices, payments and similar transactions; assists in the preparation of funding proposals for innovative approaches to providing services; monitors, tracks, and oversees grant funding; supervises fiscal, administrative, professional, clerical, or technical staff (recommends hiring, supervises, trains, motivates, and evaluates staff performance, including participating in any disciplinary process when appropriate); actively promotes the mission, business goals, and objectives of the department with staff and other involved agencies; coordinates departmental fiscal operations with Auditor-Controller’s Office; may prepare staff reports to the Board of Supervisors; prepares or oversees the preparation of contracts and memorandums of understanding (MOU) with other agencies and supervises the administration of such contracts and/or MOUs; confers with the department head and other senior managers to make recommendations for fiscal, operational, administrative, or departmental personnel policies and procedures; participates in the development and implementation of goals, objectives, policies, and priorities relative to the departments function; prepares or oversees the preparation of a variety of correspondence and reports; develops systems and coordinates the maintenance of data processing software, hardware and other equipment; manages purchasing and leases; prepares strategic and operational plans, collects data, conducts studies, and translates policies and procedures into practical terms for staff; prioritizes multiple work assignments effectively, and works well under pressure of deadlines; investigates and resolves complaints from staff and clients; represents the department at various meetings and in contacts with community organizations or individuals; and acts for the department head in all matters to which assigned.
QUALIFICATIONS
Any combination of education and experience sufficient to directly demonstrate possession and application of the following:
Knowledge of: Principles of public finance and administration; principles of personnel and business management including organization, budgeting, and administrative analysis; general provisions of federal and state laws, rules, and regulations relating to the administration, reimbursement claiming, and reporting of departmental services; principles of governmental accounting and financial auditing, including cost accounting; principles of leadership, supervision, personnel management, and training; research methodology for complex statistical analysis and data; data processing and procedures related to departmental applications; preparation and monitoring of grants, contracts and memorandums of understanding.
Ability to: Pro-actively articulate and promote the mission, business goals, and objectives of the department; strategically and operationally plan, organize, direct, and coordinate administrative, budgetary, and programmatic activities in consultation with the department head and other senior managers; provide direction, training, and guidance to department staff in effective team-building, creative problem solving, strategic thinking, and other leadership skills; effectively supervise staff; set, monitor, and/or carry out clear goals and objectives; communicate effectively both orally and in writing; effectively represent the department head as assigned and form and maintain an effective working relationship based on a shared vision; think creatively, focus on results and outcomes; exercise initiative, ingenuity, and sound judgment in the identification and solving of difficult administrative problems; prepare and monitor the annual budget, and exercise sound short and long-term fiscal judgment; assemble and analyze data, and prepare accurate and clear reports and recommendations; oversee the development and administration of grants, contracts and memorandums of understanding; establish and maintain collaborative working relationships with advocacy groups, governmental agencies, the public, and others contacted in the course of work, and demonstrate political sensitivity; recommend and implement policies and procedures.