Accounting Division Supervisor

Accounting Division Supervisor
Lewis and Clark County
 Helena, Montana
Job Description


Under general supervision of the Finance Officer and County Treasurer, this position performs accounting and financial duties and provides supervision for accounting staff. This position requires a broad range of management, analytical, and technical skills in regard to cash management, grant funding, general ledger transactions, asset management, and financial reporting as it applies to governmental accounting.


The knowledge, skills, and abilities required for this position are typically acquired through a combination of education and experience equivalent to a bachelor’s degree in accounting or related field and at least three (3) years’ experience in accounting and financial reporting. Two (2) years’ supervisory experience required. At least one (1) year of governmental budget,finance or accounting experience preferred.

Application Special Instructions:

Applications for this position are accepted online only through our career portal The following items are required along with the on-line application:

  • Resume
  • Cover Letter

Duties and Responsibilities:

  • Plans, directs, and reviews the activities, schedules, and workflows within the Accounting Division;
  • Selects, trains, disciplines, and evaluates work performance of assigned staff;
  • Trains employees on multiple software systems including cash receipts, assets, warrant reconciliation, inquiry, and reports;
  • Assists with financial reporting in accordance with the Governmental Accounting Standards Board, State and local government regulations and statutes, and Generally Accepted Accounting Principles;
  • Assists in developing and reviewing polices, processes and procedures;
  • Performs internal audits throughout the County;
  • Oversees the County’s cash management;
  • Performs all aspects of recording and reporting financial transactions including cash receipts, coding, posting, balancing, and reconciling the general ledger, subsidiary accounts, grant funds and cash accounts;
  • Verifies cash and investments are balanced to the general ledger and all entries are posted and assists with month end balancing and closing;
  • Creates and maintains spreadsheets used for reconciliations and financial reports;
  • Maintains users for multiple software modules and systems;
  • Compiles and researches financial and statistical data for reports;
  • Assists staff of other County departments and outside agencies in performing and reconciling the general ledger, banking, and cash transactions, as well as annual financial reports required for outside agencies;
  • Approves federal and state grant administration, including agenda items, reconciliation to the general ledger, and maintaining detailed files;
  • Prepares and performs adjusting journal entries and reviews and approves cash balancing and coding errors;
  • Oversees annual physical inventory of County assets and reconciliation to the asset management system;
  • Acts as backup for the Accounting Division staff as required;
  • Serves as a point of contact with external auditors;
  • Performs other administrative and financial duties to support the Treasurer's Office and Finance Department when needed;
  • Performs other duties as assigned.

Knowledge, Skills & Abilities:

Examples of Knowledge:

  • Generally Accepted Accounting Principles;
  • Government Accounting Standards Board requirements;
  • Federal and state laws and regulations pertaining to accountability of funds;
  • Lewis and Clark County and department policies and procedures;
  • Supervisory principles and practices;
  • Financial and accounting principles and practices;
  • Administrative and clerical procedures and systems;
  • Internal control processes and procedures;
  • Auditing principles and practices.

Examples of Skills and Abilities:

  • Direct, supervise, train, and evaluate staff;
  • Use common office equipment, computers, and computer systems;
  • Learn software programs and apply to existing systems;
  • Complete duties and responsibilities in a dependable manner;
  • Perform and direct others in accounting and financial work requiring independent judgment;
  • Use math concepts to find and solve problems;
  • Interpret and understand laws, regulations, policies;
  • Communicate positively and effectively verbally and in writing;
  • Respond positively and promptly to co-workers and internal and external customers;
  • Use procedures, processes, and equipment in place to prevent workplace injuries to self and others;
  • Works cooperatively with others to carry out the mission of the office and responsibilities of the position;
  • Prepare reports according to prescribed standards;
  • Establish priorities and manage multiple projects at a time;
  • Understand and follow oral and/or written policies, procedures, and instructions;
  • Establish and maintain effective relationships with supervisors, staff, vendors, community, state, and federal agency representatives.

Special Requirements:

  • Local travel is required occasionally; travel is primarily local during the business day, but some out-of-area and overnight travel may be expected.