POSITION TITLE: Accounting Manager
REPORTS TO: Assistant Finance Director
SUPERVISES: General Accounting Clerk, Utility Clerk, and Accounts Payable
PURPOSE OF POSITION:
Responsible for internal audit of financial functions throughout the City and the development of related financial policies and assisting in the performance of the professional financial accounting through the development and maintenance of complex financial records. Work requires exercise of considerable professional judgment and initiative within the framework of established regulations, policies, and strategic plans.
- Performs various internal audit functions throughout the City related to financial information, including helping other departments create and maintain written procedures for the financial transactions performed within their departments.
- Responsible for the maintenance and updates to budget forecasting software (ex: ForeCast5), including necessary adjustments for unusual items.
- Responsible for creating and maintaining a single capital asset database for both financial reporting and insurance purposes.
- Assists with the annual budget as requested during the budget process.
- Assists with the annual audit by preparing and/or reviewing work papers for the external auditors.
- Assists with policy development and implementation as requested by the Finance Director.
- Management of the City’s insurance policies, including property and liability. Working with the city brokers on procuring insurance, monitoring existing insurance to cover new and existing properties or situations, addressing specific issues arising under our policies.
- Assists with special projects related to improving the functions with the Finance Department, as well as projects of a financial nature improving the City and/or a department other than finance.
- Utilizes a variety of computer programs in the preparation of various departmental records, reports, and other documents.
- Must have working knowledge and experience in computer software for accounting spreadsheets, and word processing.
- Provides public records and information to citizens, the media, and other agencies, upon the discretion of the Finance Director.
- Operates standard office equipment in the performance of job duties, i.e., fax machines, copier, personal computer, calculator, etc.
- Establishes and maintains positive public relations with the general public, other employees, community groups, other governmental agencies, and municipal officials.
- May serve as the backup to senior accountant II, utility billing clerk and accounts payable clerk.
- Serves as the backup to the Deputy Finance Director in their absence.
The job description is not designed to cover or contain a comprehensive list of activities, duties, or responsibilities that are required of the employee. Other duties, responsibilities, and activities may change or be assigned.
ESSENTIAL KNOWLEDGE, EXPERIENCE AND ABILITY:
- Knowledge of and ability to apply general principles utilized in private or public sector accounting, business, or finance administration.
- Ability to evaluate and analyze numerical, statistical, and financial data.
- Ability to perform a wide variety of duties and responsibilities with accuracy and speed under the pressure of time sensitive deadlines.
- Knowledge of and ability to utilize record keeping/bookkeeping principles and procedures.
- Knowledge of and ability to apply general principles of accounts payable, accounts receivable and payroll functions.
- Ability to learn the utility billing process used by the City.
- Knowledge of and ability to perform input and retrieval functions utilizing a variety of computer programs dealing with word processing, spreadsheet, and databases.
- Knowledge of and ability to apply routine office procedures and standard clerical techniques.
- Knowledge of and ability to perform accurate mathematical calculations such as addition, subtraction, multiplication, and division, using a calculator, ten-key adding machine or manually.
- Ability to learn and apply city, state and federal laws, policies and regulations which impact municipal record keeping, bookkeeping activities and financial transactions.
- Ability to learn and apply state statutes and the City Code.
- Ability to learn the city’s responsibilities and ability to use independent judgment in the performance of duties.
- Ability to accurately prepare, analyze and maintain financial information, records, and reports.
- Ability to operate the Finance Department’s various software packages and tools.
- Ability to learn the various community resources and agencies available to the general public.
- Ability to maintain the confidentiality of appropriate communications, documents, and transactions.
- Ability to perform job duties efficiently while managing frequent interruptions.
- Ability to accurately prepare and maintain various records, reports, and other departmental documents.
- Ability to plan and organize a personal work schedule, set priorities, and meet deadlines.
- Ability to type accurately using a personal computer.
- Ability to deal with the general public in a courteous and tactful manner.
- Ability to operate standard office equipment.
- Ability to understand and follow both oral and written instructions.
- Ability to communicate effectively, verbally and in writing, in English.
- Ability to establish and maintain effective working relationships with the general public, other employees, and municipal officials.
- Ability to maintain regular and dependable attendance on the job, including attendance and job performance for possibly prolonged periods of time when called out on short notice due to weather conditions, emergencies and similar situations of public necessity.
ESSENTIAL EDUCATION, CERTIFICATION AND/OR LICENSES:
- Must possess a valid driver’s license at the time of hire.
- Graduation from an accredited college or university with a bachelor’s degree in Accounting, Finance or related field
- Must have or have the ability to obtain the Certified Public Accountants license, or the Certified Public Finance Officer or Certified Government Financial Manager (AGA or GFOA) at the time of hire or within a period of time determined by the employer.
- Must have four (4) years of experience in public accounting or finance, or an equivalent combination of education, training, and experience.
- Must be bondable.
ESSENTIAL PHYSICAL DEMANDS AND TYPICAL WORKING CONDITIONS:
Work is generally performed indoors in an office setting and requires routine bending, lifting, and carrying office supplies, books, files, and other materials. The incumbent is required to frequently sit for extended periods of time, talk, hear, and must have the ability to transport themselves to and from various locations within City Hall. Hand-eye coordination is necessary to operate computers and various other pieces of equipment. While performing the duties, the incumbent is required to use hands to finger, handle, feel or operate objects, tools, or controls and to reach with hands and arms. Work hours may occasionally be required in times of darkness. Vision abilities required include close vision and the ability to adjust focus. The noise level is usually quiet or moderate.
Work requires extensive interaction with the general public and may be stressful when dealing with citizens and/or meeting deadlines.