Accounting Manager

Accounting Manager
Prince William County Service Authority Water Sewer Utility Department
 Woodbridge, Virginia
Job Description

Manages the activities of the Accounting Department to include general ledger accounting, accounts payable, billing, and payroll functions; manages the annual audit and financial reporting requirements; performs complex accounting tasks and analysis; coordinates accounting activities with other divisions and departments; serves as a leader, supervisor, project manager or key team member in accomplishing division initiatives.

This is a management-level position that reports to the Deputy Director of Finance and requires the ability to perform the full range of duties assigned with only occasional instruction or assistance. Overall goals are set and the worker determines the specific tasks and assignments to be performed, independently handling new, unusual problems and deviations encountered in the work. This position is also responsible for the following:

  • Embracing performance excellence and the Malcolm Baldrige Framework.
  • Evaluating and ensuring work processes are documented, measurable and effective.
  • Understanding stakeholder requirements and seeking continuous improvement and innovation.
  • Exhibiting and emphasizing the Authority’s mission, vision, and values; and supports the Authority’s initiatives and business goals, and ensures this is communicated this to all direct and indirect reports
  • Leading by example and engages, inspires and encourages other employees.

Position Responsibilities/Essential Job Functions:

  • Serves in a fiduciary capacity for the Authority safeguarding the Authority’s property, equipment, moneys and assets against unauthorized use or removal, as well as from loss due to criminal act or breach of trust.
  • Responsible for understanding overall strategy and direction of the Authority and communicating that message to direct reports and employees in areas of responsibility.
  • Plans and directs all aspects of the Department’s policies and procedures, objectives, software applications, and new initiatives to ensure customer satisfaction.
  • Designs, approves and implements improvements and/or process changes to include revision or creation of standard operating procedures (SOPs).
  • Supervises, manages, and directs the Authority’s accounting function, including payroll, accounts receivable, accounts payable, billing, general and subsidiary ledgers, cash accounts and fixed assets.
  • Certifies requisitions for funding and proper account coding. Reviews journal entries, reconciliations and updates prepared by staff, and provides assistance in resolving problems. Maintains a technically accurate set of accounting records consistent with mandated accounting principles and in accordance with State and Federal regulations and guidelines.
  • Supervises accounting staff: assigns and reviews work, and takes actions to adjust work, staffing and operations to meet requirements. Selects, trains and evaluates staff, and takes appropriate actions to improve performance when necessary. Initiates actions regarding hiring, transfer, promotion, leaves, performance and other personnel actions.
  • Serves as a mentor to employees regarding their development in order to set career expectations that are beneficial to both employee and the Authority.
  • Develops, implements and maintains policies and procedures necessary to maintain the Authority’s accounting records and internal controls. Evaluates and recommends procedures needed to ensure compliance with the accounting standards and requirements.
  • Maintains the operations and maintenance of the Authority’s Financial Accounting and Report Writing software (JD Edwards).
  • Develops, compiles and analyzes financial data and benchmarks for periodic reports.
  • Advises and assists other departments and divisions on accounting matters as needed.
  • Prepares various routine and ad-hoc financial reports and analysis.
  • Prepares the Comprehensive Annual Financial Report, in accordance with generally accepted accounting principles and other applicable standards. Coordinates the Authority’s annual audit with the external auditors. Participates as a staff member of the audit committee.
  • Creates and maintains departmental budget. Ensures department’s budgetary adherence.
  • Research and prepare technical and administrative reports; prepare written correspondence.
  • Participates as leader and working member of teams, work groups and committees as assigned including cross functional teams, strategic planning, procurement bids, process improvement, internal controls, and policy development.
  • Keeps abreast of developments in field and maintains professional certification.
  • Leads and/or assists with procurement of accounting related services or products. Serves as contract administrator to ensure qualitative and quantitative results. (i.e., Audit, Banking).
  • May be deemed essential at any time.
  • Performs other duties as assigned or required.

Essential Skills and Experience:

  • Knowledge of principles and practices of leadership, motivation, team building and conflict resolution; principles, concepts and practices of accounting as applied to the accounting requirements of a public, rate supported utility; effective methods and techniques of organizing and managing an accounting function for an organization; accounting and office automation technology and its applications in accounting and office operations; modern office procedures and practices; effective techniques of supervision; pertinent local, State and Federal rules, regulations and laws to include GAAP, GASB, and IRS regulations; computer equipment and software applications related to assignment, including Microsoft Word and Excel; appropriate safety precautions, procedures, practices and regulations.
  • Ability to organize and direct department operations; know laws, regulations and codes; observe performance and evaluate staff; problem solve department-related issues; remember various rules and procedures; explain and interpret policy; perform the most complex work of the department; analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals; supervise, train and evaluate personnel; communicate clearly and concisely, both orally and in writing; multi-task; organize and prioritize work; follow established codes, policies, and guidelines; perform work in accordance with safety regulations, guidelines and practices. Must be detail oriented.
  • Bachelor's degree in Accounting or related field.
  • At least five years progressively responsible professional accounting experience, including at least two years of supervisory experience.
  • Or combination of education and experience as described above.

Preferred Skills and Experience:

  • Experience using JD Edwards software.

Special Requirements:

  • Must possess and maintain a Certified Public Accountant (CPA) License issued by the Commonwealth of Virginia or be issued by a state with reciprocity
  • Must successfully pass a credit check.
  • This position may require some travel (including for training, conferences, meetings, or other work-related needs). Must have access to reliable transportation for such travel.

Reporting to this Position:

  • Supervises and directs the work of others.